A deadline should be set for the request of tender documents approximately 2 weeks
before the tender return deadline. This is to allow companies sufficient time to read
the documentation and raise any questions within the timescales before submitting
their responses by the tender return deadline. In the past where deadlines for
documents were not set companies were requesting tender documents up to the day
before the return deadline and then asking for extensions.
Copy the template into the appropriate project folder in the format XXX Expired
Tender Name, where XXX = tender reference and Name = name of company.
Complete the missing information:
Ext = extension no.
Name of sender
Name of contact
Company name & address
Expiry date for requesting tender documents
Print off 2 copies of the letter, sign them, send one copy to the company and file one
copy in the project folder.
For the Expired Tender Letter CLICK HERE