Planning

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					Planning
 What is planning?

    Planning is the process
  of mobilization of resources
 (human, financial & material)
for achieving objective/targets
What does a planner have to do?
A planner has to decide on

 The target (ex. 100% condom usage)


 The activities (condom procurement, distribution)


 Anticipate constraints (barriers in condom usage)


 The resources to be used (storage of condoms)


 The costing of activities (cost of storage)


 The scheduling of activities (procurement, distribution)


 The implementation of activities (distributing condoms)
Steps in the Planning Process
 Preparing a recruitment and procurement plan


 Developing the costing and budget (Human
 resources, material, travel, communication,
 services, administration costs, miscellaneous)

 Anticipating and developing a plan for dealing
 with constraints like:
 o Slow uptake of services
 o Delay in mobilizing services
Resource Planning in TI
Components of Resource Planning

  Manpower planning


  Funds planning


  Materials planning


  Time planning


  Infrastructure planning
Manpower Planning
 Recruiting staff according to the proposal submitted (for e.g., 1
  Programme Manager, 1 Accountant, 1 ORW for 250 HRGs, 1 PE for
  60 HRGs)

 Ensuring that the selection process is transparent and the staff
  have the desired skills

 Planning for the capacity development of the selected staff; OGs
  clearly mention the training need to be provided to the staff

  Note: Although OGs clearly define the manpower requirement
  depending upon HRG coverage, it would vary from one context to the
  other. For e.g., if there are 600 FSWs on a street, the ratio for PE can
  be higher than 1PE:60 HRG. It could however be lower if the HRG
  population is spread across a large geographical area.
Funds Planning
 Planning for activities as per the budget approved by SACS (For
  1000 FSW, the budget for an NGO is 18 lakhs; for CBO, it stands at
  23 lakhs)

 Ensuring that the necessary registers and the financial
  management system are in place as per the OGs

 Ensuring regular audit of account books


 Ensuring that there is no variance in fund utilization (in the event of
  which, ensuring that SACS has granted approval)

 Ensuring timely submission of reports to SACS as per MoU and
  OGs
Infrastructure Planning
 Planning for office space, DIC and clinics (1 DIC can be
  started for more than 500 HRGs)

 Ensuring that costs are within the approved budget


 Ensuring that the community is comfortable in visiting
  these places

 Ensuring that these places are close to where the
  community resides
Outreach Planning
 The objective of outreach planning is to enable outreach
 to 80%-100% of the available FSW/MSM/TG population
 on a regular basis, in order to have maximum coverage
 and impact on HIV prevention

 Outreach is the most important component of TI
 because:
 o it identifies new HRG members
 o motivates HRG members to indulge in safe practices
 o ensures delivery of services to HRGs
 o identifies the needs of the community
 Outreach Planning Tools
       Objective                   Quantifier                          Tool
Improve the quality of   Reach all contacts at least        Spot analysis
outreach                 once                               Contact mapping
                                                            Geographical and social
                                                             networks
                         Reach all contacts regularly       Sex-work typology-wise
                                                             outreach planning
                                                            Site load mapping
                                                            Seasonal calendar
                                                            Force field analysis
Improve service levels   STI clinic attendance, condom      Preference ranking
                         distribution                       Peer map for condom
                                                             distribution
                                                            Condom accessibility and
                                                             availability mapping
Build PE capacity to     Monitor own performance and        Peer education card
monitor her/his own      fills gaps proactively             Peer calendar
performance
Continuously improve     Uptake of services                 Opportunity gaps analysis
programming
     Examples of
Outreach Planning Tools

     These are just some examples
     but a more comprehensive list
     is available in the OGs for TIs
              (Core HRGs)
Spot Analysis
 Aim: Compile information
  related to each high risk
  spot/site in each project
  area to facilitate planning

 This analysis can be
  adapted for understanding
  characteristics of each
  location, each taluk as well
  as each District.
Preference Ranking
 Aim: To identify the
  reasons for gaps in
  regular contact and clinic
  attendance and prioritize
  the same.

 This exercise can also
  be done to develop a
  community/FSW
  understanding of a good
  service.
Review
Since planning is a continuous process, the Programme Manager
(PM) should regularly check on the following:

 Am I reaching out to all those I need to reach?


 Am I reaching out to KPs regularly?


 Are my KPs accessing services from the project?


 Do my KPs have access to care?


 What are the barriers in services and care that my KPs face?


 Is there a sense of safe behaviour among my KPs?
Conclusion
 The proposal submitted to SACS should
 contain a comprehensive plan

 The PM should try to develop context-specific,
 innovative plans

 S/he should focus more on implementing TI
 and overcoming the challenges faced during
 implementation

				
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posted:9/30/2012
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