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JOB DESCRIPTION ACCOUNTING ASSISTANT Red Deer College

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JOB DESCRIPTION ACCOUNTING ASSISTANT Red Deer College Powered By Docstoc
					                                            JOB DESCRIPTION

                             ACCOUNTING ASSISTANT– FEES OFFICE


INCUMBENT:                                          DIVISION:      Administrative Services
GROUP:          CUPE                                DEPARTMENT:    Finance & Budget Dev
CLASSIFICATION: Level VI                            DATE REVIEWED: April 2003


SUMMARY STATEMENT:

This is a key customer service position in the Fees Office, which is the first point of contact with students and
sponsors regarding their accounts. The incumbent is responsible for processing Accounts Receivable
subsidiary ledger transactions and administering subsidiary ledger accounts with adherence to procedures and
internal controls

RELATIONSHIPS:

Reports to:               Accounting Technician

Subordinate Staff:        None

Other internal contacts: All levels of college staff

External contacts:        Regular contact with students, government agencies, sponsoring agencies and
                          companies

MAJOR RESPONSIBILITIES/DUTIES:

1.      Administer and control Accounts Receivable subsidiary ledgers.
2.      Provide information and assistance to queries from students, staff and organizations regarding
        account balances, billings and refunds.
3.      Process sponsorship contracts and invoicing.
4.      Process student and sponsorship refunds.
5.      Process other types of payments or transactions, which are outside the normal cash procedures to
        student accounts. Includes Student Loan Payments, Staff Tuition Free, Internal Scholarships,
        Electronic Fund Transfers, Staff Development Fund Transfers, Departmental Transfers, Id Transfers,
        etc.
6.      Reconcile sponsoring company/agency accounts.
7.      Work with internal departments to administer billings, loans and grants.
8.      Administer internal and external student and organization collections.
9.      Provide support to Accounting Technician and coverage to other functions in the Accounts
        Receivable area.
10.     Other related duties as assigned by the Accounting Technician on a regular or unique basis.

REQUIREMENTS/QUALIFICATIONS:

•       Graduate of a two-year business program or enrolled in a recognized accounting program with a
        minimum of three years of accounting experience in a computerized environment or an equivalent
        combination of experience and education.
•       Personal computer skills
•     Customer Service experience

PERFORMANCE COMPETENCIES AND CRITERIA:

•     Deals effectively with students, general public and college staff including exercising high standards
      of customer service.
•     Accounts are posted and reconciled in a timely manner with a high degree of accuracy.
•     Exhibits initiative and good judgment for required and assigned tasks.
•     Treats institutional information on a confidential basis in accordance with Red Deer College Policy
      and the Freedom of Information and Protection of Privacy Act of Alberta.
•     Shall include factors related to the process of the position, as well as achievement standards related
      to duties set out in the position description, annual major objectives and special assignments.
•     Maintains organized, detailed work area and file system.



Supervisor: ______________________              Date:_____________________________

Incumbent: _______________________              Date: _____________________________

				
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