GRAYSHOTT PARISH COUNCIL
Minutes of a meeting of the Planning and Conservation Committee held on
Thursday 5 January 2012 in the Council Office at 7:30pm
PRESENT: Mrs J Gale (Chairman), Mr J Frankcom, Mrs J Hedger, Mr I Robinson, Katie Weir (Assistant Parish Clerk)
and 1 member of the public.
Mrs J Bevis arrived at the meeting at agenda item 5.5.
1. Apologies. Apologies received from Mrs A Myers, Mr S Georgii and Mrs D Norman.
2. Declarations of Interest. None.
3. Minutes of meeting held Thursday 1 December 2011. The minutes were agreed and signed.
4. Matters Arising
4.1 Advertising within the Conservation Area. Following December’s meeting the Assistant Clerk wrote to Cllr
Cowper to ask whether his draft guidelines would be ready to be discussed at our February meeting. He has also
been invited to attend. A response is awaited.
4.2 Naming of the Grove House Pathway. The Assistant Clerk has written to the Grayshott Archive to seek their
comments on the proposal to name the path, “Chapman’s Walk”. A response is awaited. Mrs Gale explained
that a local resident had confirmed that Chapman’s Yard used to be situated in the Crossways Road car park.
4.3 Following ratification at GPC our responses to the Government’s Neighbourhood Planning Regulations and
Community Infrastructure Levy consultations have been sent.
5. Applications in Hand.
5.1 Case No: 22830/004
Proposal: CHANGE OF USE FROM A1 (RETAIL) TO A2 (LETTING AGENT).
Location: 1 Grayshott Terrace, Crossways Road, Grayshott, Hindhead, GU26 6HG.
Mrs Gale explained that the premises were currently occupied by Blaze House Art and that the change of use
was for Pilgrims letting agency. The application stated that Pilgrims’ current premises, Crossways House, would
be occupied by a travel agency but this was not material to this application. She expressed concern, as had Mr
Georgii, that this application would lose retail frontage in a protected retail space and once lost it may not revert
back to retail.
Mr Robinson felt it was better for a shop to be occupied by a functioning business rather than to be empty. Mr
Frankcom agreed and added that it was a difficult time for retail businesses and we should accept that it is better
that the building is used rather than empty. Mrs Hedger agreed.
Mrs Gale explained that the Local Plan would allow an objection to an application if it would mean 2 or 3 adjacent
shops would be lost. All agreed to return the following comment:
5.2 Case No: 32058/009
Proposal: ALTERATIONS TO FRONT ELEVATION INCLUDING NEW SHOP FRONT AND CHANGES TO
FIRST FLOOR WINDOWS.
Location: The Galleries, Crossways Road, Grayshott, Hindhead, GU26 6HJ.
Mrs Hedger and Mr Robinson had visited the site. Mr Robinson referred the meeting to the proposed elevation
plan and outlined the changes to the windows, doors and tile hanging. Tiles will be clay and more in keeping with
the area. First floor windows will be replaced by casement windows and there would no longer be a continuous
line of glass. The doors will be repositioned to provide a better symmetrical look. Mrs Hedger felt that the
improvements were worthwhile and would give better proportions.
Mrs Gale proposed that the meeting be adjourned at 7.42pm to seek the views of the public. Meeting reconvened at
All agreed to return the following comment:
5.3 Case No: 29636/003
Proposal: SINGLE STOREY SIDE EXTENSION AND FIRST FLOOR EXTENSION TO FRONT.
Location: The Haven, Boundary Road, Grayshott, Hindhead, GU26 6TX.
Mr Frankcom and Mrs Myers had visited the site. Mr Frankcom reminded the meeting of the previous
applications for the site and explained the extensions. Mrs Myers reported her concerns that the garage might be
close to the boundary but on inspection it was felt that the space was adequate. The only objectors to 29636/002
were Highways due to the potential damage to Boundary Road. The ground and first floor plans were examined
and all agreed to return the following comment:
5.4 Case No: 53996
Proposal: SINGLE STOREY EXTENSION TO SIDE/REAR
Location: Grayshott Sports Pavilion, Beech Hanger Road, Grayshott, Hindhead, GU26 6LS.
All agreed that it was not appropriate to comment on this application. Mrs Gale asked the public if they wished to
raise any comments/questions. No comments were raised.
5.5 Case No: 25788/004
Proposal: SINGLE STOREY EXTENSION TO REAR TO INCLUDE FIRST FLOOR BALCONY, DECKING
TO REAR AND CARPORT TO FRONT
Location: Woodcock Cottage, Avenue Road, Grayshott, Hindhead, GU26 6NA.
Mr Frankcom and Mrs Bevis had visited the site. Mr Frankcom showed the meeting the location plan and
explained that the application was similar to the alterations proposed by its neighbour Daleside. The garden
slopes away from the property and the proposed decking allows the garden to be more usable. The plans were
examined and the location of the carport noted. Mrs Bevis explained that the alterations would not be visible from
the road and there would not be an impact on neighbours. All agreed to return the following comment:
5.6 Case No: 33703/003
Proposal: REPLACEMENT DWELLING
Location: Dragons Gate, Ladygate Drive, Grayshott, Hindhead, GU26 6DR.
Mr Robinson and Mrs Hedger had visited the site. Mr Robinson told the meeting that this application had been
discussed and granted permission in 2005 and 2008. The plans had not altered. The block plan and elevations
were examined and Mr Robinson explained the position of the current bungalow and the position of the proposed
house. Screening had grown since 2008. All agreed to return the following comment:
6. Recent Decisions.
6.1 Case No: 31059/002
Proposal: LAWFUL DEVELOPMENT CERTIFICATE FOR PROPOSED DEVELOPMENT - CONVERSION
OF GARAGE TO HABITABLE ACCOMMODATION AND REPLACING CONSERVATORY
ROOF WITH TILES, ALTERATIONS TO WINDOWS AND DOORS.
Location: Fircroft, 5 Glen Road, Grayshott, Hindhead, GU26 6NE.
GPC Returned: Noted.
6.2 Case No: 36573/002
Proposal: TWO STOREY EXTENSION TO SIDE, SINGLE STOREY EXTENSION TO REAR FOLLOWING
DEMOLITION OF GARAGE AND UTILITY ROOM
Location: 4 Rockdale, Headley Road, Grayshott, Hindhead, GU26 6TU
GPC Returned: No objection.
6.3 Case No: 21286/008
Proposal: CONVERSION OF RETAIL UNIT INTO TWO RETAIL UNITS, FIRST FLOOR EXTENSION TO
REAR WITH PARKING UNDERNEATH TO ENLARGE THE LIVING ACCOMMODATION OF
THE TWO RESIDENTIAL FLATS
Location: Coxhead & Welch, Headley Road, Grayshott, Hindhead, GU26 6LB
GPC Returned: No objection.
6.4 Case No: 20157/004
Proposal: TWO NEW DWELLINGS FOLLOWING DEMOLITION OF EXISTING DWELLING (ADDITIONAL
TREE INFORMATION RECEIVED 18/01/11, 30/6/2011, 20/10/2011);
(AMENDED PLANS RECEIVED 18/10/2011)
Location: Bramshott Cottage, Stoney Bottom, Grayshott, Hindhead, GU26 6HB
GPC Returned: No objection.
7. Village Planning Matters
7.1 Mrs Gale explained that a number of items had arisen with respect to Grove House of which she would like to
update members of the Committee. First before the application was discussed Mr Jones, Mr Bates and others
had met with the developers to discuss the frontage of Grove House. Paving had been discussed but nothing
was put in writing. The paving that has been laid at the front of Grove House is a grey concrete and it had been
hoped that a stone, more in keeping with the Square would be used. EHDC have been contacted but this is not
something that is usually covered by planning conditions. Cllr Cowper has also agreed to speak to EHDC.
Mrs Gale explained that Cllr Cowper could prevent the footpath being closed for sewer diversion but it might take
a number of months. He and Mr Banwell, Chairman of BIG, were gauging views as to what action should be
taken: prevent closure but perhaps delay work or accept the pathway needs to be closed for a more timely
completion. Mr Frankcom felt nothing had changed since this was last discussed and that we should accept the
closure is necessary. Others agreed that preventing closure was counterproductive. Mrs Gale proposed that the
Assistant Clerk write to Cllr Cowper and Mr Banwell to reiterate our views. All agreed.
Mrs Gale explained that the planning decision allows for deliveries at the parking bay at the front of Grove House
between the hours of 7-9am and 7-9pm. However the recent parking control consultation had the restrictions
from 7-10am. Sainsbury’s has confirmed that the shop will not have evening deliveries but would like morning
deliveries to be permitted from 7 to 10am. EHDC planning department has been altered to this anomaly and a
response is awaited.
7.2 Mrs Gale told the meeting that Mr and Mrs Campbell-Clause from Crossways Road have delivered a letter to all
residents in the street with the intention of establishing an “action group” to ensure residents’ views on the
increase and speed of traffic are heard. The letter was circulated. Mrs Gale explained that the three councillors
that live on the road can listen to views and attend any residents’ meetings as observers but could not join the
group as this would then preclude them from voting on any discussion at GPC on this matter. Mrs Bevis felt it
more important to allow the planned consultation to take place in the Village to form a Village opinion rather than
GPC forming a view.
EHDC Notification that the Bramshott Cottage application to be discussed at the Planning Committee on
22 December. Minutes of this meeting. Both noted.
Email from Unlock Democracy concerning the support they received from Town and Parish Councils.
Progress is being made and Councils will have access to better tools for assessing major planning
9. Date of Next Meeting: Thursday 2 February 2012.
The meeting closed at 8.23 pm
Signed ………………………………………. Date …………………………………….