MISSION HILLS COMMUNITY SERVICES DISTRICT by jD0fQI

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									Mission Hills
Community Services District
1550 E Burton Mesa Blvd., Lompoc CA 93436-2100
Telephone: (805) 733-4366 - Fax: (805) 733-4188
Website: www.mhcsd.org

Directors:
   Bernard Jones
   James S. Mac Kenzie
   G. Bruce Nix
   Cathy Schlottmann
   Susan Warnstrom

                                         M-I-N-U-T-E-S
                                        Special Meeting
                                         July 20, 2011

The Special Meeting of the Board of Directors of the Mission Hills Community Services District was called to
order by President Schlottmann at 6:38 p.m. on Wednesday, July 20, 2011 at the District Meeting Room, 1550 East
Burton Mesa Boulevard, Lompoc, California.

DIRECTORS PRESENT:                  By roll call:   G. Bruce Nix, Cathy Schlottmann, and Susan Warnstrom.

DIRECTORS ABSENT:                                    Bernard Jones and James Mac Kenzie

STAFF PRESENT:                                       Michael Riley and Casey Fowler

OTHERS PRESENT:

   3. PLEDGE OF ALLEGIANCE:                          All present participated in the Pledge of Allegiance.

   4. SPECIAL PRESENTATIONS:                         None

   5. AGENDA REVIEW:

       Agenda Item 5a.       Move that all resolutions and ordinances presented tonight be read in title only and
                             all further readings be waived. Motion by Director Warnstrom, second by
                             Director Nix. Unanimous 3-0

   6. COMMUNITY COMMENTS AND SUGGESTIONS: None

   7. CONSENT AGENDA:

      Motion by Director Warnstrom, second by Director Nix to approve the Consent Agenda after review.

       Agenda Item 7a.       Consideration of Approval of Minutes.
                             After review, approved Minutes of the Board of Directors Regular Meeting held
                             June 8, 2011
                                                                                               July 20, 2011
                                                                                                     MINUTES
   Agenda Item 7b.         Reports on Water, Wastewater and Street Sweeping.
                           Street Sweeping Report
                           President Schlottmann asked why the streets were swept on two different weeks.
                           Administrative Assistant Fowler stated that when the negotiation was done with
                           Clean Street they were told to sweep Mission Hills and Mesa Oaks the 3rd Tuesday
                           and Wednesday of the month. This past month we had a split week causing the 3rd
                           Wednesday to be the 15th and the 3rd Tuesday on the 21st. it was also stated that we
                           have spoken to Clean Street and cleared up the confusion. From here on out they
                           will be here to sweep the 3rd full week of the month. These dates will be added to the
                           bills every month for clarification.

                           Water Reports and Wastewater Reports
                           Water and Wastewater reports were reviewed for June 2011. General Manager Riley
                           informed the Board that everything is running better than they have been in the past
                           few months.

   Agenda Item 7c.         Consideration of the Manager’s Project and Expenditure Reports.
                           General Manager Riley presented the June Profit and Loss Statement, Expenditures
                           (year to date), Bank Account Summary, Manager’s Project and Activities, and
                           Disbursement Journal.
                           General Manager Riley informed the Board that we had to transfer money from
                           LAIF to the District checking account to pay outstanding bills from services that
                           were provided for the relining of pond #2. He then when on to explain the difficult
                           process we had trying to pull our funds from the county to pay these bills and asked
                           that the District look into pulling all of the funds the District has from the County
                           and put it into LAIF. Director Warnstrom suggested we bring that back to the next
                           month’s meeting for further discussion and a decision. Administrative Assistant
                           Fowler updated the Board on the status of the web-site and the work with Garing
                           Taylor and Associates regarding Proposition 218.

                           Vote to approve the Calendar of Consent was 3-0.

8. CORRESPONDENCE: These items are placed on the agenda for informational purposes only. No action required.

9. CONTINUED BUSINESS: None

10. NEW BUSINESS:

   Agenda Item 10a.        Consider Adoption of Resolution 11-192, Adopting a New Employment of
                           Outside Contractors and Consultants Policy (Policy Number 3100).
                           Recommended Action: District Board of Directors review, discuss and adopt the
                           attached Resolution adopting a new Employment of outside Contractors and
                           Consultants Policy (Policy Number 3100). General Manager Riley informed the
                           Board that the proposed change will allow the General Manager to award
                           construction contracts that do not exceed $25,000 and will not require formal
                           bidding for professional services.
                           Motion by Director Warnstrom, second by Director Nix to adopt Resolution
                           11-192, A Resolution of the Board of Directors of the Mission Hills Community
                           Services District Adopting a New Policy 3100 Establishing the Mission Hills
                           Community Services District’s Employment of Outside Contractors and
                           Consultants Policy. Unanimous by roll call vote 3-0.
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                                                                                           July 20, 2011
                                                                                                 MINUTES

   Agenda Item 10b.       Consider Selection of Penfield and Smith as Consultants to Perform Support
                          Services for the Installation of a Monitoring Well on the La Purisima State
                          Park Property.
                          Recommended Action: District Board of Directors select Penfield and Smith to
                          perform support services for the installation of a monitoring well on the La Purisima
                          State Park property and approve the attached Consulting Services Agreement with
                          Penfield and Smith.
                          Motion by Director Warnstrom, second by Director Nix to select Penfield and
                          Smith as Consultants for the Installation of the Monitoring Well with a cost not
                          to exceed $18,320.00. Unanimous 3-0.

   Agenda Item 10c.       Consider Adoption of Resolution 11-193, Authorizing Investment of District
                          Monies in the Local Agency Investment Fund (LAIF).
                          Recommended Action: District Board of adopt the attached Resolution updating the
                          District officers and authorizing the investment of District Monies in the Local
                          Agency Investment Fund. Once approved this Resolution will rescind Resolution
                          No. 10-186. General Manager Riley noted that the only change to this Resolution is
                          updating the names of the Board Members and the District Accountant.
                          Motion by Director Nix, second by Director Warnstrom to adopt Resolution
                          11-193, A Resolution of the Mission Hills Community Services District
                          Authorizing Investment of District Monies in the Local Agency Investment
                          Fund (LAIF). Unanimous by roll call vote 3-0.

   Agenda Item 10d.       Consider Adoption of Resolution 11-194, Authorizing Deposit of Monies and a
                          Contract for Banking Services with Coasthills Federal Credit Union.
                          Recommended Action: District Board of adopt the attached Resolution updating the
                          District Officers and authorizing the deposit of District money and a contract for
                          banking services with Coasthills Federal Credit Union. Once approved, this
                          resolution will rescind Resolution No. 09-184. General Manager Riley noted that
                          again the only change to this Resolution is to update the names of the Board
                          Members.
                          Motion by Director Nix, second by Director Warnstrom to adopt Resolution
                          11-194, A Resolution No. 11-194, A Resolution of the Mission Hills Community
                          Services District Authorizing Deposit of Monies and a Contract for Banking
                          Services with Coasthills Federal Credit Union. Unanimous by roll call vote 3-0.

11. DISTRICT BOARD OF DIRECTORS MEMBER ITEMS: As requested per the May 18, 2011 regular
    meeting staff has included the topic of District staffing overview and board discussion. General Manager
    Riley began by recommending based on the size of the staff this topic is tabled and taken to the personnel
    committee who can then report to the Board.


12. GENERAL MANAGER ITEMS

   The following item(s) are placed on the agenda by the District Manager in order to receive feedback
   and/or request direction from the Board. No formal action can be taken.

                  Updates on the Web-site and Garing and Taylor were completed during the Manager’s
                   Project and Activities report.

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                                                                                                July 20, 2011
                                                                                                      MINUTES
   13. BOARD MEMBER COMMUNICATIONS:

       Director Nix asked that the Board discuss the Personnel Committee at a future meeting. He feels that
       although it seems the Personnel Committee handled the last situation very well he does not like that the rest
       of the Board has no idea as to what happened. He believes that discipline issues should be brought to the
       whole Board not a Committee of two people.

       Director Warnstrom mentioned that she went to Vandenberg for the Groundbreaking ceremony for the
       Space X at Slick 4. They are anticipating employment up to 1,000 people, with plans to begin in early 2012
       and launch sometime in 2013. She also noted that the Board of Supervisors has a draft redistricting map.
       The City Council is going down to testify on August 2nd at the next Board of Supervisors meeting.

       Director Schlottmann brought in some education mailers from the California Special District’s Association
       for staff to look through. She also noted the Santa Barbara Chapter California Special Districts Association
       meeting will be held the 4th Monday in July. The Meeting is going to be at the Buellton Marriot and the
       guest speaker is going to be Supervisor Gray if anyone else would like to attend.

   14. STAFF COMMUNICATIONS: None

   15. ADJOURNMENT:

       There being no further business to come before the Board, Motion by Director Warnstrom, second by
       Director Nix to adjourn at 8:20 p.m. to the next Regular Meeting to be held August 10, 2011 at the
       District’s meeting room beginning at 6:30 pm. Unanimous 3-0.

                                                      Respectfully Submitted,



                                                      Casey Fowler
                                                      Secretary, Board of Directors

APPROVED AS TO FORM:



Cathy Schlottmann
President, Board of Directors




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