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					Learner Information System

        Module for Division Planning Officers
Learner Reference Number (LRN)
   The LRN is a unique and permanent 12-digit number assigned
    to a person who enters the Philippines basic education
    program
   The LRN is intended to reference a “Registry of Learners”
    which serves as a centralized and authoritative database of
    learners’ basic information.
   The LRN offers access to learner profiles in the registry and
    even performance data as he or she completes the program,
    whether it be in the formal or non-formal mode of learning
   An LRN is issued to a learner when he or she registers in the
    basic education program either at the start of the program
    (i.e., kindergarten level) or when the learner transfers from a
    school and has not yet been issued an LRN
Learner Information System (LIS)
   A system for maintaining the registry of learners
    aimed at meeting the following objectives
       Provide a standardized registration system for learners
       Track learner progress/performance
       Provide learner information for better program planning and
        supervision of schools and learning centers
       Enhance management of learner records
    LIS Phases of Implementation
Phases                  Schedule    Target Outputs
Pre-Implementation      Aug 2011 – • Masterlist of Learners in Public Schools & ALS
Phase – LRN Buildup     Jul 2012     for SY/CY 2011
                                   • Initial Registry of Learners with LRNs
Phase 1 – LIS           Aug 2012 – • LIS deployed in schools and CLCs
Deployment &            Jan 2013   • Registry of Learners with LRN in Public
Establishment of                     Schools & CLCs for CY/SY 2012-2013
Learner Registry                   • Centralized Registry of Learners
Phase 2 –               Feb 2013 – • LIS Enrollment Module operational in schools
Mainstreaming LIS and   Mar 2014     and CLCs during enrolment period
Implementation in                  • Registry of Private School Learners with LRN
Private Schools                    • LIS Module for Private Schools deployed
                                   • EBEIS Integration
Phase 3 – Expanded      Apr 2013    • Health & Nutrition Profile
Learner Profile                     • Academic Profile for CY 2013
Pre-Implementation Phase
(Aug 2011 – Jul 2012)
   DO No. 67, s.2011 – Submission of masterlist of learners
    enrolled in public elementary and secondary schools as well as
    ALS programs for CY/SY 2011-2012
   DO No. 22, s. 2012 – Adoption of the Unique Learner
    Reference Number
       Centralized generation of LRNs
       Dissemination of Masterlist of Learners with corresponding
        LRNs to schools and CLCs
       Incorporation of LRNs in all records which refer to the
        learner (eg. permanent record, report card, ALS certificate,
        diploma, NAT results, etc.)
Phase 1 – LIS Deployment and
Establishment of Learner Registry
Phase 1 Objectives
 Issue LRN to all public school learners: new entrants, previous
  SY enrollees with no LRN, Balik-Aral/Balik-Paaralan and
  transferees from private schools
 Register CY/SY 2012 learners in the school or learning center
 Update or correct personal background and CCT information
  of learners enrolled in SY 2011 and SY 2012
 Cleanup invalid learner records such as duplicate LRNs found
  within a school or learning center
 Automate printing of names and LRNs of learners in templates
  for Form 1
Phase 1 Objectives
Deploying and Stabilizing the LIS
   Facilitate the incorporation of the LRN in all records which
    refer to the learner
   Generate summary reports which includes the age profile and
    total enrollment
   Roles and Responsibilities
Regional       • Ensure the overall compliance of the Region in the
Director         implementation of the LIS
               • Report the status of implementation of the LIS in the
                 National Mancom
Regional       • Ensure that all divisions submit their data for formal
Planning         schools on time
Officer        • Provide assistance to the divisions as needed
               • Monitor and evaluate implementation of the LIS for
                 formal schools
Regional ALS   • Ensure that all divisions submit their data for ALS on
Supervisor       time
               • Provide assistance to the divisions as needed
               • Monitor and evaluate implementation of the LIS for
                 ALS
   Roles and Responsibilities
Schools        • Ensure the overall compliance of the division in the
Division         implementation of the LIS
Superin-       • Approve the deactivation of LRNs as requested by the
tendent          school or ALS facilitator
               • Report the status of implementation of the LIS to the
                 RD in the Regional Mancom
Division ICT   • Assist the Planning Officer and ALS Supervisor in
Coord.           ensuring that schools and ALS facilitators have access
                 to internet and computer facilities
               • Provide technical support in the implementation of the
                 LIS
               • Provide technical support in managing the user
                 accounts of schools and learning facilitators
   Roles and Responsibilities

Division   • Train/mentor the schools in the use of the
Planning     online/offline LIS
Officer    • Manage the user accounts of schools
           • Ensure that all schools comply with the implementation
             requirements of the LIS
           • Deactivate LRNs as requested by schools and approved
             by SDS
           • Identify schools which will operate in online and offline
             mode
           • Conduct random school visits to check on the
             accuracy of learner data
   Roles and Responsibilities
Division ALS   • Train/mentor the ALS facilitators in the use of the LIS
Supervisor     • Ensure that all ALS facilitators have user accounts
               • Ensure that all ALS facilitators comply with the
                 implementation requirements of the LIS
               • Deactivate LRNs as requested by ALS facilitators and
                 approved by SDS
               • Conduct random visits to check on the accuracy of ALS
                 learner data
               • Issue LRN for learners enrolled in ALS programs
                 managed by non-DepEd entities
   Roles and Responsibilities
School Head   • Manage the implementation of the LIS in their
                respective schools
              • Issue an LRN to learners with no LRN and enroll them
                in appropriate grade level and section in current SY
              • Enroll transferees to the appropriate grade level and
                section in current SY
              • Enroll previous SY enrollees to appropriate grade level
                and section in current SY
              • Update or correct enrollment data, personal
                background and CCT information of learners
              • Ensure accuracy of learner data and integrity of the
                LRN
   Roles and Responsibilities
School Head   • Request DO for the deactivation of multiple LRNs
                referring to one learner and learners who do not
                actually exist in the school
              • Ensure compliance of DepEd Order 22, s. 2012
                requiring the inclusion of the LRN in all forms which
                refer to a learner
              • Manage the user accounts of class advisers if school
                opts to divide encoding by section
Class Adviser • Enroll appropriate SY 2011 enrollees to section
                handled
              • Update or correct personal background and CCT
                information of learners
    Roles and Responsibilities

ALS           • Issue an LRN to learners with no LRN
Facilitator   • Enroll SY 2012 learners to appropriate ALS program
              • Update or correct personal background of learners
              • Request DO for the deactivation of multiple LRNs
                referring to one learner and learners who not actually
                exist
              • Ensure accuracy of learner data and integrity of the
                LRN
              • Ensure compliance of DepEd Order 22, s. 2012
                requiring the inclusion of the LRN in all forms which
                refer to a learner
Persons Authorized to Issue the LRN
   Public/Private School - School Registrar or a designated
    personnel responsible for maintaining the registry of
    learners
   Community Learning Center - Learning Facilitator
    responsible for managing the CLC’s registry of learners
   ALS service providers - issuance of LRN shall be the
    responsibility of the Division ALS Coordinator
        Division Planning
Roles and Responsibilities
LIS Website
   Official website:
    http://lis.deped.gov.ph

   Official practice website:
    http://lispractice.deped.gov.ph
Manage the user accounts of schools
Guidelines
 The Division Planning Officer (DPO) can create user
  accounts for the following user types :
                                    Div    Dist   Sch     Sec
                                  Formal                  tion
       Create LRN                   L              L
       Edit/Enroll learners         L              L       L
       Search learner               F              F
       Deactivate LRN               F
       View transaction log         F
       User management              L              L
       Generate summary reports     F       F      F       F
       Generate Masterlist          L              L       L
             F-Full Access, L-Limited to area concerned
Manage the user accounts of schools




   DPO logs in LIS Main Page
Manage the user accounts of schools




                 System displays welcome page for
                  DPO account
Manage the user accounts of schools




                 DPO clicks on the User facility in the
                  Main Menu
                 System displays the Search User Screen
                 DPO clicks on Add New User facility to
                  access the Add User Screen
Manage the user accounts of schools




   DPO enters User Name, Password, Description and sets the
    Access level to appropriate level (division, school district,
    elementary/secondary school or section)
   DPO selects appropriate school then clicks the Add button
Manage the user accounts of schools




           System creates the user account
Manage the user accounts of schools




   If the DPO wants to edit an existing account such as change
    the password, DPO shall enter the account name/description in
    the Search User box then click the Search button
   System displays all users matching the search criteria
   DPO clicks on the letter E beside the user name
Manage the user accounts of schools




   System displays Edit User Screen
   DPO makes the appropriate changes then clicks on Edit
   System updates the database
Manage the user accounts of schools




   If the DPO wants to delete an existing account, DPO shall click
    the letter D beside the user name to access the Delete User
    Screen
Manage the user accounts of schools




   DPO clicks on the Delete button to confirm deletion of the
    user account.
   System delete user account
Deactivating an LRN
Guidelines
 LRN deactivation is triggered by a written request from the
  school head.
 DPO reviews request and makes recommendation to the SDS.
 DPO shall deactivate an LRN upon receiving approval from
  SDS
 The written request to deactivate an LRN shall follow the
  format found in Enclosure 2 of DepEd Order 22, s. 2012
 An LRN may only be deactivated if a learner was assigned
  more than one LRN or if a learner does not actually exist in
  the said school
 The LRN of learners who have dropped out, died or
  transferred out SHOULD NOT be deactivated
Deactivating an LRN
Deactivating an LRN




               DPO clicks on the Deactivate LRN facility
                in the Main Menu to access the Deactivate
                LRN Select Division Screen
               DPO clicks on Next to access the
                Deactivate LRN Search Screen
Deactivating an LRN




   DPO enters the LRN to be deactivated
   System displays the appropriate learner
   DPO clicks on the letter D beside the name to access the
    Deactivate LRN Screen
Deactivating an LRN




   DPO makes sure that the name of the learner matches with
    the LRN being requested for deactivation
   DPO enters the reason for deactivation and clicks Submit
   System deactivates the LRN
View Transaction Log
Guidelines
 The Transaction Log is a security feature which records all
  transactions to revise the information of an learner as well as
  the user who made the changes
Viewing the Transaction Log




               DPO clicks on the Transaction Log facility
                in the Main Menu to access the View
                Transaction Log Screen
Viewing the Transaction Log




   DPO enters the LRN and clicks on Search
   System displays the transaction log of the searched LRN
Items for Development prior to Level 3
Training of Schools and ALS Facilitators
   Data entry for name of teacher handling a section as well
    as learner height and weight
   Report generation of templates for school/ALS forms (eg.
    Form 1, 3, 137, others)
   Report generation for the Nutritional Status Report
   Offline LIS for schools that are unable to access the
    internet
Thank you

				
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