Utility Construction Management FUCC

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					A Different Type of Utility
Coordination?



by
Mark Porter
Design Process
   Why Are Utilities in the
    ROW
    – Utility facilities and
      services are recognized
      by the Florida
      Legislature as serving
      the public welfare. As
      such, Statutes provide
      for the use of public
      rights of ways by utility
      companies. SS 125.42,
      337.401, 362.01.
Design Process
   Determination of who will
    perform Utility Work
    – Assure compatibility of all
      components of the project to
      effectively plan a safe,
      viable, and balanced facility
    – Determine UAO’s with
      facilities within the project
      ROW
    – Begin coordination meetings
      with the respective
      participants
    – Develop utility involvement
      either by work
      schedules/JPA’s or no
      conflict letters
Design Process
   FINAL COORDINATION
    OF UTILITIES
    – Planned Utility Relocations
      With Contract Provisions.
      Every DOT project will
      include in the special
      provisions package copies of
      utility relocation schedules if
      utility work was anticipated.
      These schedules specify
      each utilities existing and
      proposed facilities, as well as
      the activities and time
      frames needed to install,
      relocate or adjust them
    – Certification process
      packaged and submitted
Utility Construction
Management
   Purpose:
     – To establish a uniform
       procedure to act as a
       liaison between the
       Department and the Utility
       Agencies/Owners
   Represent the Department’s best
    interest for the success of the
    project
   Develop a common ground for
    both the Department and the
    Utility Owner. We both serve the
    same public interest
     – Reduce conflicts, minimize
       cost and significantly
       reduce the amount of
       construction delays
     – Claims avoidance!
Utility Construction
Management
   Identify a program data base that
    provides route, location, nature of
    improvements, probable dates of
    construction
   Additional constructability reviews
    especially against phasing
   Evaluate the most economical
    sequence of construction relative
    to affected utilities requiring
    relocation/adjustments
   Develop a logical sequence of
    construction efforts between the
    effected utility agencies
Utility Construction
Management
   Utility schedules may not include all the
    work necessary on a particular project.
     –   Utility schedules vary in their correctness
         and detail from utility to utility. Some
         utilities will provide very precise details
         as to their phases of work, how they tie
         in with the contractors work and the
         time frames for the phases. Others
         merely give an overall estimate of time
         for the overall activity.
     –   Utility companies have as much difficulty
         understanding our plans as we do theirs,
         and therefore do not know what is
         involved with the project. Especially
         urban intense projects involving major
         design features.
     –   All of the plans package may not have
         been available to the utility when they
         were preparing the relocation package.
         Example - Structure plans.
     –   Utilities do not know how the contractor
         intends to build roads and bridges.
     –   The utility work may not have been
         properly coordinated between utility
         companies.
Utility Construction
Management
   DOT’s Side of Conflict’s
    – Production Date!!
    – Have to use Utility
      information provided
      by the UAO’s
    – Don’t know how
      contractors build what
      they design
    – Don’t get contractors’
      schedules
    – Expect Utilities to
      properly identify
      conflicts
Utility Construction
Management
   Contractors Side of
    Things
    – Outside their control
    – Causes delays
    – Don’t know how
      utilities relocate or
      build
    – Expect the
      Department to solve
Utility Construction
Management
   Utility Side of Things

    – Don’t know where
      they are
    – bad as-builds
    – took over other
      companies
    – Don’t confirm plans to
      reality
    – Don’t know how to
      read our plans
    – Don’t get all of our
      plans
Utility Construction
Management
   There hasn't been a project
    designed yet that has
    clearly identified every
    possible utility conflict or
    relocation.
   We identify possible
    problem areas before they
    become a problem/cost and
    assist with scheduling the
    utility work accordingly.
Utility Construction
Management
                                     We try and get ahead of the
                                     game as far in advance as
                                     possible.
   How do we anticipate where
    utility conflicts may occur?
   Obviously, you need to be able
    to anticipate this in order to
    minimize delays and claims
    due to "unforeseen" conflicts.
Utility Construction
Management
   We tear apart plan sheets
    (throw away the sheets          Determine real
    that are confusing)             perspective (how wide
   Walk the site                   are pipes)
   Uncover/locate                  Ditch width and slope
   Review field finding            Construction method
    locations against “Utility      Piles, lights, signals, sign
    Work Schedule” locations.       bases not shown
   Value Engineering
     – Is there any simple
       design changes that could
       be put in place to avoid a
       costly adjustment?
Utility Construction
Management
CSX
Assist with coordinating utility
adjustments adjacent or direct
crossings within CSX ROW
including CSX permitting.
                   Vincent
                   Montgomery is
                   also available
                   to help you by
                   using his
                   charm to get
                   you your CSX
                   permit faster
                   than imagined!
Utility Construction
Management

Bridges
Utility Construction
Management
   Be involved
   Attend Meetings
   E-Mail
   Write down everything. If
    an agreement is reached in
    the field - document it and
    copy everyone. Talk to the
    Utility Engineer or
    Construction Coordinator
    when you have the problem
   Try and stay ahead of the
    contractor and be aware of
    their schedule
Utility Construction
Management
   Success Stories

    – SR 436, Altamonte Springs, FL
           Awarded FTBA, Pat Bolton and APAC
           Finished 9 Months ahead of schedule
    – SR 436, Orlando, FL (OIA)
           Also received FTBA Award
           Another incentive project completed ahead of
            schedule
    – I-4/408 Interim, Orlando, FL
           Several key stakeholders
           Utility Adjustments were completed far in
            advance of original project schedule and
            under budget
           It’s currently nominated for the FHWA Award
            “Excellence in Highway Utility Relocation and
            Accommodation”

				
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posted:9/30/2012
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