CALL FOR PAPERS

                     ILLINOIS CHAPTER (IAER)

                  Hyatt Regency Woodfield
                    Schaumburg, Illinois
                   February 16 -17, 2012

                       “UNITED IN VISION”

        Submissions are due by September 9, 2011

The Illinois Chapter of the Association for the Education and
Rehabilitation of the Blind and Visually Impaired invites you to
submit a proposal for review and possible inclusion in the
conference program for IAER’s annual conference. For your
convenience, a complete copy of this call for papers can be found
at (Electronic submissions are required.)

Proposal Topic Suggestions:
In order to serve our diverse profession, we are soliciting
presentations of 60 minutes in length in the conference strands of
assistive technology, academics, early intervention, multiple
disabilities, orientation and mobility, adult rehabilitation and
miscellaneous. Each year our attendees are asked for specific
topics they want to hear at the conference. Targeted topics
included:     More workshops on socialization, strategies and
curriculum modifications for students in the classroom, hands-on
technology, transition of middle school and high school students,
strategies for working with students who are deaf-blind or
multiply impaired, iPad, ADL strategies, parenting skills for
parents that are VI, and a panel of former students with advice
for professionals.
General Instructions for Submitting Proposals:
 Each presenter is limited to no more than two submissions in
  response to this Call for Papers.
 Before submitting a proposal, contact prospective co-
  presenters to secure their commitment and provide all
  identifying information on the Submission Form.
 Time must be allotted in all proposals for questions and
 Submission forms must be completed in their entirety.
 Submit the enclosed proposal form along with all other related
  information by September 9, 2011.
 Please notify the conference chair in writing of any changes
  which occur after your submission.

Proposal Selection Criteria
The Conference Program Committee urges you to consider the
conference strands and target topics listed on page one. This
information is based on results gathered through the membership
needs assessment.
Proposals will be reviewed by the program committee using the
following criteria:
 importance to the field
 interesting and innovative ideas and practices
 topic broader than the services provided by a single agency
 the variety of the overall program to various topics and age
   group interests

Conference Handouts
In order to comply with ADA requirements and make handouts
accessible for all attendees, presenters are required to provide an
electronic file version in Word, Rich Text format, of anything they
wish to submit as proceedings, PowerPoint overheads, and
handouts. All Power Point presentations must be turned into
outline format, with descriptions of all pictures, and submitted as
a Word, Rich Text format. Any electronic file of handouts must
be submitted by January 6, 2012.              All handouts will be
available on the Illinois AER website two weeks before the
conference. For your further understanding, please see the AER
PowerPoint Guidelines at the end of this application, or download
the Presenter’s Guide: Preparing a User Friendly Presentation at

Please indicate your audio/visual needs within the body of the
proposal. Upon request, IAER will bear A.V. fees for the following
standard A.V. equipment: screen, VCR or DVD player and
monitor, and flip chart.    All other equipment, including
PowerPoint presentations needing LCD, speakers and
laptops must be provided by the presenter(s).

Presentation Format Description
Presentation sessions are all 60 minutes in length. A presentation
may be a lecture, demonstration, hands-on workshop or other
presentation. The presentation may include a panel of speakers.
For hands-on trainings or in-depth topics two 60 minutes sessions
may be requested.

Presenter Participant Registration
The Lead Presenter of each presentation will be provided with a
$50 voucher to apply toward registration. All other expenses
are the responsibility of the presenter. The voucher will be sent
to you upon approval of your presentation. THE VOUCHER MUST
BE ATTACHED TO REGISTRATION FORM to receive the discount.
Any additional presenters must register for the conference as
usual. There are no honoraria or travel expenses provided by
September 9, 2011       Proposal Submission Due Date

November 2011           Notification to Lead Presenters of
                        Proposal Status

January 2012            Presenters should send in Pre-
                        registration forms

January 6, 2012         Handouts are Due
                        (Word, Rich Text Format,) PLUS AN
                        OUTLINE VERSION OF ANY
                        OVERHEAD POWERPOINT,
                        INCLUDING PICTURE
                        DESCRIPTIONS, MUST BE
                        SUBMITTED IN WORD, RICH TEXT
                        FILES AS WELL.

Direct completed proposals and/or questions to:
Amy Lund at

Visit for an electronic version of this
Call for Papers.

              2012 ILLINOIS AER CONFERENCE
                       “UNITED IN VISION”
                        February 17 - 18, 2012

Please type or print clearly all information on both sides of this form. It must
be completed in its entirety before your proposal to present can be
considered by the review committee. NO MORE THAN TWO (2)

Proposal submitted by:

Lead Presenter:
City:                                State, Zip:
Phone:                               E-mail Address:

Cell phone number where you can be reached the day of your presentation:

Session Title:

Additional Presenter(s):

Name:                                    Name:
Address:                                 Address:
City:                                    City:
State, Zip:                              State, Zip:
Phone:                                   Phone:
E-mail:                                  E-mail:

(If there are more than two additional presenters, please list their names,
addresses, telephone numbers and e-mail addresses on a separate sheet of

Presentation Format: A description of each format can be found on
the information page. Presentation sessions are all 60 minutes in
length, including questions and answers).
Type of Presentation (check one):
     Introductory; assumes audience has little or no previous knowledge of
     the topic; focuses on general orientation and increased awareness.
     Intermediate; assumes general familiarity; focuses on increased
     Advanced; assumes thorough familiarity with current literature;
     focuses on recent advances and future directions.

Audiovisual Equipment: Upon request, IAER will provide a flip chart,
PRESENTERS.        Presenters choosing to use PowerPoint must submit
handouts/proceedings in Word, Rich Text Format for accessibility purposes.
The breakout rooms are not equipped with any A.V. equipment. Please list
all A.V. equipment needed:

IAER   needs to provide: (Please check items)
___    Screen
___    Power strip
___    VCR player and monitor
___    DVD player and monitor
___    Flip chart with black marker

As a presenter, I will bring: (Please check items)
___ Laptop
___ LCD Projector
___ Speakers
___ Other, please list

Have you presented on this topic at other conferences?      Yes        No

If yes, where?

Please identify a contact who could comment upon your presentation style
and topic:

Which day are you available?
  Either day        2/16/12 (Th) only          2/17/12 (Fr) only

Are you a vendor? Yes          No
If so, do you plan to purchase exhibit space at the conference?

Description of Presentation (maximum of 50 words; exactly as you
would like it to appear in the conference program should your proposal
be accepted):

Learning Objective/Anticipated Learner Outcomes:

Presenter’s Introduction (to be read exactly as written by moderator
of your session as your introduction, one paragraph only):

                         WAIVER AND CONSENT

As submitter of this proposal, I understand that upon acceptance, all
presenters of this session must register for the conference. The Lead
Presenter will be provided a $50 voucher to apply toward conference
registration. I understand that IAER cannot pay for transportation, lodging,
meals, honoraria, or other costs for program presenters. I agree to notify
IAER by February 1, 2012 if my session or presentation is to be canceled. I
also agree to provide a Word, Rich Text Format, electronic file copy of my
session proceedings and handouts by January 6, 2012.

Signature of Lead Presenter (may be submitted electronically with typed

This form must be received no later than September 9, 2011.

Email this completed form to
Amy Lund at
                     GUIDELINES FOR CREATING

PowerPoint (PPT) presentations are a powerful communication tool but they
are often inaccessible to people who are blind or visually impaired. These
guidelines will assist presenters in providing an accessible presentation.
There are three aspects of a presentation that must be considered; the
actual verbal presentation, the handouts, and any materials that will be
placed on a web site.

Part 1: Making Your Presentation Accessible
1. Keep the design simple.
    Use a simple, non-cluttered design template such as Orbits or Refined.
    Use easily read sans serif fonts such as APHont, Arial, or Verdana in
     minimum 24-point.
    Be mindful of color contrast issues. In general, use light text on a dark
     background (yellow on black, white on dark blue, or white on black).
    Do not convey information with color alone.
    Limit the number of bullet points and total quantity of text per slide. (5
     words per bullet, 5-7 bullets per slide)
2. Consider incorporating slide transitions that include sound. This
   allows audience members who are blind or visually impaired to
   know when you are moving to a new slide.
    With PPT set to Normal View, open the Slide Show menu and select
      Slide Transition. A Slide Transition pane will appear on the right side
      of the screen.
    In the Modify transition section, select Sound.
    Choose a sound from the select box: “Click”, “whoosh”, “chime”, or
      “camera” are good choices. Some of the others might become annoying
      to the audience.

3. Verbally describe all graphics including tables, charts, and images
during presentation.
    See
     for suggestions on verbal descriptions.

Part 2: Making Your Handouts Accessible
All handouts must be provided in large print and braille. Just reading the
slides is not adequate. Follow the suggestions below to assist in this process.
1. Create your presentation using the Outline view as suggested
     To check that the slide content will be available in alternate formats,
       make sure the text that appears on a slide also appears in the Outline
       view within the left sidebar.
     Assign "Alternative text" to all graphics. (See Part 3, #1 below for
       specific directions.)
2. Once your presentation is completed follow the steps below to
    create the necessary files for large print and braille.
     Open the File menu in PPT.
     Select Send To, and choose Microsoft Word.
     Choose the Outline option and select OK. This will only include the
       text visible on the slides.
     You must now add the "Alternative text" created in #1 above in the
       appropriate place in the Word document. Follow these steps.
       a. Switch to PPT and go to a slide with a graphic.
       b. Select the graphic you want.
       c. Open the Format menu and choose either AutoShape, Picture, or
          Table depending on the type of graphic it is.
       d. Then choose the Web tab.
       e. Select and copy the text in the “Alternative Text” box.
       f. Close the dialogue box.
       g. Switch to Word and move to the appropriate place in the
       h. Type “Image:” and paste the text you copied from PPT.
       i. Repeat these steps until all alternative text for tables, charts, and
          images is in the document.
       j. Save the file.
      For Braille: Open the file in your braille translator, format as needed,
       and emboss.
      For Large Print: Change the font and point size as needed (APHont or
       Arial 18 pt recommended), format as needed, and print.
      For help on creating regular print handouts search for “handout” in PPT

Part 3: Making Your Presentation Accessible For the Web
1. Create a written description (Alternative text) for all graphics
   including tables, charts, and images.
    In PPT select the graphic you want.
    Open the Format menu and choose AutoShape, Picture, or Table.
    Choose the Web tab.
    In the “Alternative Text” box, type the text you want. The text can be
      as long as you want, but some Web browsers might be able to display
      only a limited number of the characters. Note By default, the text
      you enter in a WordArt object is used as the alternative text
    Select OK.
    For additional suggestions on writing descriptive txt, see "How to
      Create Descriptive Text for Graphs, Charts & Other Diagrams," at
2. To post your PowerPoint to the web in an accessible format see

An additional resource that you will find helpful is, "How to Create Accessible
PowerPoint Presentations from Scratch," at

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