Student Undergraduate Research Fund
The Undergraduate Research Program invites proposals from Texas State – San Marcos
undergraduates for independent creative research projects. This program, an initiative developed
by the Honors College and the Office of the Provost's AVP for Research and Federal Relations, offers
all undergraduate students funding opportunities to enhance their education through faculty-
Contributions from the Mind Science Foundation, the AVP for Research, the Honors College, and the
Colleges of Science, Health Professions, and Education support Texas State's first Student
Undergraduate Research Fund (SURF) to encourage independent undergraduate research across
campus. All full or part-time undergraduate students are invited to submit proposals for
independent creative and research projects. Awardees are required to present their work at the
Undergraduate Research Conference in the Fall, at the Honors Thesis Forum in the Spring semester,
or at another campus venue. Although a faculty advisor is required for these projects, projects do
not have to relate to major or minor courses of study or to specific courses.
Who We Are
Undergraduate Research is organized and managed by the AVP for Research and the Honors
College. Questions about the Undergraduate Research Initiative (URI) and the Student
Undergraduate Research Fund (SURF) should be directed to the Undergraduate Research Advisor
in the Honors College.
Encouraging undergraduate research across the Texas State University campus is the primary
mission of the Undergraduate Research Program; another important mission is to introduce
students to the proposal writing and competitive grant application process, which is used by many
government, for-profit, and non-profit organizations to fund educational, research, and
development projects. Our goal is to provide inquisitive undergrads with the instruction, guidance,
funding, and connections they need to conduct research in a chosen field—which may be inter-
disciplinary and may cross traditional academic boundaries. Through SURF, we offer students the
opportunity to develop and explore independent research interests and present their results to the
The Student Undergraduate Research Fund is supported by several university and non-university
entities; this fund has been created to inspire and support independent undergraduate research by
Texas State students. SURF funding for the 2012-2013 fiscal year comes from the following
1. Mind Science Foundation –Funding available for research projects related to the
study of consciousness.
2. Honors Thesis Fund – Funding to support Honors thesis research.
3. Freeman Ranch Research Fund –Funding to support research that is conducted
at the Freeman Ranch.
Student Undergraduate Research Fund 2
4. Tri-M Foundation Research Fund - Funding to support research and creative
projects in the performing and media arts.
5. College and Specific Funds – Funding from College of Science, College of Health
Professions, and College of Education to support research from students and
faculty in those colleges.
6. A.V.P. General Research Fund –Funding from the Associate Vice President for
Research to support research in any field.
Proposals may qualify for funding from more than one source. Applicants for SURF funding can
indicate any special funding category (such as Mind Sciences or Honors Thesis) for which they are
applying during the online application process.
SURF Application Guidelines
Who can apply?
All full- or part-time undergraduate students may apply for SURF funding to support independent
research or creative projects. Although a faculty advisor is required, projects do not have to relate
to specific courses or to major or minor studies. We encourage innovative and interdisciplinary
research proposals that cross traditional academic boundaries.
All students applying for funding are strongly encouraged to attend a Grants Workshop.
The SURF program introduces students to the grant application process that they will use
throughout their professional careers to seek funding for research, non-profit activities, and for
creative commissions. The SURF process is a simplified version of the standard application, review,
and reporting standards used by many funding organizations, including most major foundations as
well as state and U.S. government agencies (including all of the federally funded national
In this workshop we first present an overview of the application process, the terminologies, and the
best practices used in grant-writing; we then work through a practice grant application. In addition
to preparing you for the SURF grant proposal, this workshop will introduce the standard grant
proposal, the procedures for conducting research, administering grant funds, and the presentation
of a final report.
The SURF Grants Workshop will be held September 21, 2:00 PM – 4:00 PM, in LAMP 502B. The
first part of the workshop will introduce grant-writing, present an overview of the standard grant
application process, outline the details of the SURF application process, and the requirements for
completion of awarded grants. In the second part of the session, we will work through a practice
grant application and will conclude with questions and answers relating to SURF proposals. Contact
the SURF Coordinator to reserve seats for these workshops. Applicants who are reapplying should
bring copies of last year’s proposal.
The maximum award is $1,000. Develop your budget proposal carefully; our review panels look for
the effective use of funds for the largest number of projects. “Padded” budgets and “guesstimates”
can result in a rejected proposal. We welcome cost-sharing proposals that can bring matching
funding from other sources.
Student Undergraduate Research Fund 3
What Will SURF Fund?
SURF funding may only be used for equipment, tools, supplies or services required to conduct a
project. SURF funding may be used for travel to conduct research, but not to present a paper at an
external conference. If you are searching for funding to present your research at a conference,
Applications will be reviewed and funded during each regular long-term semester. Proposals
submitted at least two weeks before the application deadline will be given a preliminary review.
Comments during this initial review are not part of the formal review process and have no bearing
on the final outcome of the proposal, but applicants might find this preliminary review helpful in
revising and strengthening their applications before the final submission deadline.
Proposals Due October 23, 2012
Use of Human or Vertebrate Subjects in Research
IRB (Institutional Review Board - Human Subjects) or IACUC (Institutional Animal Care and Use
Committee - Vertebrate Animals) approval is not required to apply for SURF funding. However,
IRB/IACUC approvals are required before funds can be released if your research involves humans
or vertebrate animals.
How to Apply
All information must be submitted online; the application can be found at
Award funds will be assigned a research account that will be administered through the appropriate
department. Funds will be available for students to use for their research during the fiscal year of
funding (September 1 through the following August 31. Please note that the university's fiscal year
ends on August 31 and unexpended funds will not be available after that date.)
All students who receive SURF funding must present their research at the Undergraduate Research
Conference in the Fall or at the Honors Thesis Forum in the Spring or at another appropriate Spring
or Summer conference on the Texas State University campus. Presentations must be made before
the end of the fiscal year.
Student Undergraduate Research Fund 4
APPLYING FOR A SURF GRANT
PREPARING YOUR APPLICATION
PURPOSES OF SURF
The SURF program introduces undergraduate students to the grant application and funding process
that they will likely use during their graduate and professional careers. This process involves the
creation of a plan to explore, research, find, and disseminate answers. The results of research might
be the solutions of immediate problems or insights that enhance knowledge and understanding.
SURF uses an application and review process that parallels those used in applying for funding from
local, state, and federal governments, large foundations, and private philanthropists; much
commercial and industrial research is also funded through similar research proposals.
SURF WORKSHOPS AND PROPOSAL REVIEW
Prior to submitting a SURF research proposal, applicants are encouraged to attend the SURF grant-
writing workshop for an introduction to the grant application process and a practice session during
which a sample grant will be prepared.
Draft proposals may also be submitted for preliminary review. Comments on drafts are not part of
the formal review process and have no bearing on the final outcome of the proposal, but applicants
may find this preliminary review helpful in strengthening their applications. For a preliminary
review, a complete draft proposal must be submitted at least two weeks before the deadline. Time
constraints prevent staff from reviewing draft proposals submitted after that date. If you wish to
submit a proposal for preliminary review, contact the Undergraduate Research Advisor, Prof. John
Hood, at firstname.lastname@example.org .
HOW TO PREPARE YOUR SURF APPLICATION
All applications must be submitted by online application entry. Prepare your application for
submission via https://www.osp.txstate.edu/SURF/
Format. All pages should have one-inch margins, and the font size should be no smaller than
eleven points for smaller type faces (Times, Cambria, etc.) or ten points for larger typefaces (Arial,
Calibri, etc.). Double-space all lines of text and single-space tables and tabular information. If you
include any graphics, these must be incorporated into the text document.
Your application should consist of the following parts.
1. Cover page and Table of Contents (Do not exceed one page)
1.1. Project title on the first line
1.2. On the next line, state the names of the authors (PI followed by the Co-PIs)
1.3. On the next line, the name, degree, and title and department of the faculty
1.4. Table of contents (TOC) with corresponding page numbers.
2. Abstract and Statement of Significance (Do not exceed one page)
2.1. Abstract. On this page of your application, provide a one-paragraph abstract (up to
1000 characters/200 words) written for a non-specialist audience, clearly explaining
the project’s principal activities, and its expected results.
2.2. Statement of significance. Briefly explain (500 characters/100 words) in terms
comprehensible to a general audience how and why the project is innovative and its
significant to a particular discipline or field of knowledge.
Student Undergraduate Research Fund 5
3. - 4. Project Documentation (Prepare this as a multiple page Word or PDF file, with all
parts 3.1. through 4.4 compiled as a single Word or PDF document).
3. Project Narrative The narrative and attachments should not assume specialized
knowledge, and should be free of jargon. Clearly define technical terms so that they
are comprehensible to a non-specialist audience. Mention and address the several
parts of a standard grant narrative as listed below. Describe your proposal clearly and
succinctly; don’t write expansively—a sentence or even a phrase can be sufficient for
your project instead of full paragraphs on each of these parts. Use tables or charts to
present information concisely. Do not exceed two pages in the required format for this
narrative (3.1a.1. – 3.1a.12)
3.1. Introduction. This paragraph/section should introduce the project, the problem to be
solved, the project goals and a summary of the research process. Provide a concise
history of prior work on the research topic; include information about your
preliminary research or planning, previous related work, previous grant support,
reports/publications produced, and resources or research facilities available.
3.2. Problem Statement/Statement of Need This paragraph/section addresses the
problem or investigation and its importance; explain why an investigation and
solution are needed. Provide a clear and concise explanation—comprehensible to a
general audience—of the research activities and the ultimate results; note the
potential value to scholars, students, and general audiences. Provide a clear and
concise summary of similar research projects and how they relate to your proposal.
This research overview should make it clear that you are aware of similar work being
done and how your proposed project contributes to and advances the field.
3.3. Project Description. This paragraph/section describes the process and the work plan
for the project, with an intellectual justification for the approach. Describe the specific
tasks that will be accomplished during the grant period. Briefly describe each task
noting which team members will be involved.
3.4. Goals and Objectives. This paragraph/section states the specific objectives that the
project will achieve and outlines applications to the specific area of study as well as
broader applications of the knowledge gained through the research. Relate the project
to one or more specific disciplines or fields of study, and the activities needed to
research and support these goals. Provide a rationale for the compatibility of
methodology with the intellectual goals of the project and the expectations of those
who might make use of the results. (Note that SURF encourages multi- and inter-
disciplinary research projects.)
3.5. Dissemination Plan. This paragraph/section details how information and
conclusions gained will be made available during the term of the project, and how the
project conclusions (including software code, algorithms, reports, articles, research
notes, or websites) will be published or made generally available. Note that a
presentation at the Undergraduate Research Conference (Fall) or the Thesis Forum
(Spring) is required for all SURF funded projects. Projects are encouraged to make
research results free for general use, including publications and software. Publications
and reports can be posted on e-Commons through Alkek Library; open-source
software or source code should be made publicly available through an online
repository such as SourceForge.
3.6. Evaluation Plan. Describe how data will be collected and evaluated to monitor
progress during the course of research and work on the project. Describe plans for
evaluating the final results of the project its effect on the discipline, the university, and
the general community. This evaluation should look back at prior knowledge, at what
Student Undergraduate Research Fund 6
this proposed research might accomplish, and look forward to how this project can
support future research. If your project involves travel for research, describe the
necessity for this travel, the expected results and the proposed participants.
3.7. Continuation Plan. Proposed projects must be completed during the term (fiscal
year) of the grant. Briefly describe plans for future work that might follow or derive
from the currently proposed project. Discuss follow-up research and applications that
might derive from this project, and how research on this project might develop.
3.8. Management Plan. Describe how and by whom the research will be organized, and
how information and work plans will be managed.
3.9. Time-Line. Provide a project time-line or calendar for the duration of the project,
noting important tasks, milestones, and decision points.
3.10. Personnel. List the Principal Investigator (Project Applicant), followed by the Faculty
Advisor; then list all project participants and collaborators in alphabetical order.
Provide a brief, one-paragraph (500 characters) biography and indicate the academic
status and departmental affiliation of each person. The anticipated commitments of
time should be noted, and the reasons for and nature of their collaboration should be
3.11. Enhancing knowledge through innovation. SURF projects should innovate and
provoke change and advancement. Briefly describe how this project can meet its
objectives in innovative ways and promote interdisciplinary exchange of knowledge.
3.12. Funding Resources. SURF funding is not intended to replace currently available
funding for curricular courses or research requirements. SURF projects are not
required or expected to relate to any specific course or department; if your proposed
project is related to an academically required course or course of study, provide a
statement that explains why regular funds are not available to support your project.
4. Attachments. Do not exceed three pages for attachments—resume, advisor
endorsement, and supplemental information. (2.5b.1. – 2.5b.3)
4.1. Vita, Resume, or Biography. Attach a one page summary of the Principal
Investigator’s (Applicant’s) studies, research, and creative activities. This summary
should detail past, current, and pending activities, scholarships, internships, and
4.2. Supplemental Information. If you feel any supplemental information is necessary
for a review and evaluation of your proposal, include the information and references
on one supplemental information page. Additional appendices and pages beyond this
one page will not be reviewed.
4.3. Endorsement Statement. Include only one statement of endorsement and support; a
short paragraph is sufficient. This statement, signed by the Faculty Advisor, indicates
a review and endorsement of the proposal and a willingness to advise the applicant
throughout the period of the project; this statement may be at the bottom of the
supplemental information page.
4.4. Budget narrative. This one page narrative supplements the direct budget entries or
spreadsheet (see Item 5. below), explaining projected expenses and justifications for
items listed in the budget; refer to the spreadsheet line numbers. State short
explanations, reasons, and necessity of expenses and travel costs where the relevance
is not immediately apparent. If you are proposing to purchase equipment, explain how
rental versus purchase costs favor purchase instead of rental. Explain expenses that
might be questioned by a reviewer. The budget narrative should be double-spaced.
Student Undergraduate Research Fund 7
5. Project budget. You may enter detail budget lines directly on the
Expenses/Purchases/Travel input page, or detail your budget in a spreadsheet
5.1. Direct entry. If you elect to enter budget details directly, you will need to have the
details available so that you can make multiple entries on the
Expenses/Purchases/Travel page—one entry for each detail line of your budget. On
the Expenses/Purchases/Travel page, you select the appropriate Equipment,
Materials/Supplies, Professional Services, or Travel category for each entry and enter
the amount for that line. If you elect direct entry, you should use a budget narrative
page attachment to explain details that aren’t included in the line entry, and to give a
budget time-line of expenditures, similar to that shown on the spreadsheet page.
5.2. Spreadsheet attachment. If you include a spreadsheet as an attachment, enter only
one line on the Expenses/Purchases/Travel input page. In the Name/Description box
enter “Total Project Request. Budget is detailed as a narrative attachment.” In the
Amount boxes for Travel/Expenses/Purchases, enter the total amount requested from
SURF; click the “Other” category. Complete the budget spreadsheet (MS Excel format),
which can be downloaded from the SURF Information page. If any additional
explanation or justification of budget items seems appropriate, include a description
on the budget narrative page (see Item 4.4 above). You may attach the budget
spreadsheet as a separate file; we suggest that you convert XL files to PDF format.
SUBMITTING YOUR APPLICATION
To avoid inadvertent changes to your documents during the review process, we recommend that
you convert all of your files (Word, XL) to PDF files before submitting. After your initial entry of
application information, you may revise, replace, and update entries until the deadline date for
submissions. After the deadline, your application cannot be changed or revised.
1. Setup your proposal account. SURF grant applications must be submitted via
https://www.osp.txstate.edu/SURF/. Before using this for the first time, determine
your grant title, and the Principal Investigator (Project Applicant). When you enter the
initial information, an account will be created.
2. Enter your Proposal Documentation information. These are simple selections to
indicate whether your project will involve research on humans or vertebrate animals,
and what category (Thesis, Freeman Ranch research, etc.) of research project you are
proposing. If your project will involve research on humans or vertebrate animals, you
will need to receive IRB/ACUC approval of your research should you receive a SURF
4. Enter your budget. Refer to Item 5 above and make the appropriate entries
depending on whether you elect to enter individual budget items line by line (see 5.1.
above), or to use a spreadsheet for detailed budget lines (see 5.2 above).
5. Enter your project documentation. (Items 1. – 4.) Prepare this as a multiple page
Word or PDF file, with all parts compiled as a single Word or PDF document. (You do
not have to include the budget spreadsheet 5.1b in this single document.) Upload to the
“Narrative/Vita” input page.
6. If you don’t enter budget lines directly (2.6.1a), upload the budget spreadsheet file
(5.1.) to the “Narrative/Vita” input page.
Student Undergraduate Research Fund 8
7. Keep a copy of all your entries. Keep electronic copies and a current hard copy of
your proposal entries.
SURF APPLICATION REVIEW
Panels comprised of members of the university community review and rank all SURF proposals. A
faculty member typically chairs the panel, with two students and two faculty members serving on
the review committee; the Mind Science review panel is comprised of four students with a faculty
advisor. Panels are appointed as soon as we know the number of applications submitted; each
panel is expected to review about 12-16 grant applications. Panel members review proposals using
a standardized SURF rubric, awarding points based on careful evaluations of the proposals as
submitted. The scores from panel members are averaged to provide a composite score for each
proposal; each panel then ranks the proposals based on scoring. Panels judge proposals based on
merit before funding resources are considered. After all proposals have been scored, funding is
awarded to the highest scoring and highest ranked proposals.
Honors College Professor
Undergraduate Research Advisor
Student Undergraduate Research Fund 9
BUDGET INFORMATION AND INSTRUCTIONS
The following resources should be used to prepare a comprehensive research and budget proposal.
Please see the Sample Budget Template for an example of how an acceptable SURF budget looks.
Using the Sample Budget Template as a guide, you may create your budget using the spreadsheet or
word processing program of your choice, provided that the format furnishes the necessary
computational detail and the font is at least 11 points.
Rather than starting a spreadsheet from scratch, you may download a SURF Budget Spreadsheet
(Microsoft Excel format) from the SURF web site. This spreadsheet is ready for entry of budget
figures according to SURF categories and time periods (Fall, Spring, and Summer).
Before developing a project budget, applicants should review SURF program guidelines to
determine the types of grant support, grant periods, and the types of costs allowed in the project
Types of Grant Support
SURF supports projects with outright funds or a combination of outright funds and other funds.
Outright funds are awarded without any matching funds required. Please note that SURF
funding is not intended to replace available funds normally used to support student projects;
SURF funds are designated to provide support for undergraduate research where academic
funding is not available.
Combined (Cost-Sharing) Funds
If a project budget exceeds the maximum SURF grant, the applicant may request a combination
of outright SURF funds and other matching funds. For example, if an applicant has pared a
proposed budget to $1,500, the applicant may include personal funds of $200, plus $300 from
other university or external sources The balance of the budget ($1,000) may be proposed for a
SURF grant of outright funds.
SURF may offer funding at a different level than that requested. In some instances, SURF might
suggest a combination of outright funds with other funding in response to a grant proposal.
The Principal Investigator (PI) for a SURF grant is responsible for the accounting of all expenditures
from grant funds, whether the funding is outright or combined. If the grant is based on
combined/cost-sharing, the grant recipient is responsible for maintaining auditable records of cost-
The grant period encompasses the entire period of one fiscal year for which SURF support is
requested. All project activities and the expenditure of project funds must occur during the grant
period and cannot be carried from one fiscal year to another. Grant periods begin on the first day of
September and end on the last day of August.
The budget should include the project costs that will be charged to grant funds as well as those that
will be supported by applicant or third-party cash and other contributions. In-kind contributions
include the value of services or equipment that is donated to the project free of charge.
All of the items listed in the budget proposal must be reasonable, necessary to accomplish project
objectives, allowable in terms of the applicable SURF cost principles, auditable, and incurred during
the grant period. SURF funds are to be used only for expenses in the five categories of Travel,
Student Undergraduate Research Fund 10
Equipment, Materials/Supplies, Professional Services, and Other Costs; charges may not include
salaries, wages, fringe benefits, or any fees to the project applicant, advisors, or collaborators.
1. Travel Costs
Travel arrangements are to be made in compliance with university travel requirements. Generally,
the lowest available commercial fares for coach or equivalent accommodations must be used.
For each trip, indicate the reason for the travel, the number of persons traveling, the total days they
will be in travel status, and the total subsistence and transportation costs for that trip.
Equipment is defined as nonexpendable personal property having a useful life of more than one
year. If an applicant can demonstrate that the purchase of permanent equipment will be less
expensive than rental, charges may be made to the project for such purchases. Equipment
ownership remains with the university; equipment purchased must be returned to the SURF office
at the end of the grant period.
Include consumable supplies, materials to be used in the project, and expendable items with a
useful life of less than a year. (i.e., equipment costing less than $5,000 and with an estimated useful
life of less than a year). Include the cost of duplication and printing, long distance telephone calls,
equipment rental, postage, and other services related to project objectives
4. Professional Services
Include payments for professional consultants, technical consultants, and contracted services.
5. Other Costs
Include expenses in the Other category that don’t seem to fit the Travel, Equipment,
Materials/Supplies or Professional Services categories as defined above.
Total Direct Costs per semester
Total the sum of items 1-5.
Total Project Costs:
The sum of costs per semester.
a. Requested from SURF: Indicate the amount of outright funds requested from SURF. This total
may not exceed the maximum SURF grant of $1,000.
b-d. Cost sharing: Indicate the amount of cash contributions that will be made by the applicant and
funds made available from other university sources, and external funds to support project expenses
that would not be covered by the SURF grant.
Note that if the project appears unlikely to succeed without funding additional to that available
from SURF, SURF funds will not be awarded. If additional funds are required, indicate the probable
sources and the commitment of these funds in you budget narrative.
Total Project Funding:
The sum of a –d. If this total exceeds the estimated project budget, SURF funding may be reduced so
that Total Funding matches Total Project Costs. SURF avoid using student’s personal funds, even if
available, to support a research project where other university or external funds are available.
Student Undergraduate Research Fund 11
SAMPLE SURF BUDGET
Student Undergraduate Research Fund 12
SAMPLE SURF BUDGET NARRATIVE
2 Principal Investigator (An Undergrad Student) will travel by air (Southwest Airlines, coach,
two-way travel) to Houston, TX for a 1-day research visit at the Houston Fine Arts Museum. This
visit will establish protocol for best practices assessment of environmental damage to paints used
for exterior displays. The per diem covers two meals and cab fares in Houston.
3 Co-PI (Another Student) will travel by automobile to Round Rock, TX in the Fall to consult
with paint expert at the Texas State Round Rock campus; this visit will establish protocol for paint
sample collection procedures; a return visit in the Summer will review analysis of collected
samples. Travel expenses cover reimbursement for actual mileage; per diem includes one meal
4 Co-PI (An Other Student) will travel by automobile to New Braunfels, TX in the Spring
semester to collect paint samples from exterior displays at Schlitterbahn park, which has extensive
displays subject to constant contact with visitors to the park in addition to environmental exposure.
Travel expenses cover reimbursement for actual mileage; per diem includes one meal during trip.
7 Equipment: A high-resolution digital camera is required to photograph paint samples in
situ, to document use and exposure conditions, and to document laboratory procedures during
11-16 Materials and Supplies: Expenses include miscellaneous supplies for routine operations,
including filing, preserving, and shipping correspondence, data sheets, and samples.
18 Professional Services: A simple brochure will be used to provide documentation for
presentation at the Thesis Forum in the Spring Brochure. The services fee includes the design of a
basic presentation format.
23 Other Expenses: The use and collection of samples at Schlitterbahn Park will be
documented through photographs of park visitors interacting with displays. The park will require
the Co-PI to display a visitors ticket while in the park.
27 Total Cost: The indicated amount is necessary to complete the project as proposed.
29 Funding: In the event that the SURF funding cannot meet the costs as proposed, the
applicant can provide personal funds in the amount indicated in 29b. No other funding sources are
available to the applicant.
In the event that the total funding is insufficient, the applicant will consider alternate approaches to
completing the project, including reducing the scope of proposed work.
BUDGET SPREADSHEET INSTRUCTIONS
The Microsoft XL spreadsheet is set up to perform calculations from entries in the yellow fields. The
calculations are made to distribute expenses with sub-totals over the three periods of the SURF
Enter project information in the Principal Investigator, Project Grant Period, and Date Submitted
fields (yellow) at the top of the form.
Enter expenses under the five categories on the spreadsheet:
Travel, Equipment, Materials/Supplies, Professional Services and Other Costs
Student Undergraduate Research Fund 13
Enter line item budget information in the entry fields (yellow) on each line:
Description - Details/Notes - Unit Cost - Quantity (Fall) - Quantity (Spring) - Quantity (Summer)
The Project Funding section of the spreadsheet (at the bottom of the form) calculates the total
funding available and applies an amount of up to $1,000 to the Requested from SURF field.
If the Total Project Costs exceed the maximum SURF funding, other funds available can be entered
in the Applicant Funding, Other University Funding, or External Funding (yellow) fields.
If the Total project funding available exceeds the Total Project Costs, an alert message will appear
next to the Requested from SURF field.
The spreadsheet as downloaded is locked so that entries can only be made in the yellow fields. If
you need to insert additional lines in the budget categories, unlock the spreadsheet protection
(<Tools<Protection<Unprotect sheet) and insert lines at the middle line of a category; from the row
above the newly inserted line(s) highlight and copy all the cells across the line (columns A – K and
paste into the new lines plus the line following the newly inserted lines; check to make sure that the
subtotals include the new lines and the row numbers are correct; when finished with inserting new
lines, return to <Tools<Protection<Protect sheet; before clicking OK in the window that appears,
make sure that all three protect boxes are checked. Check to make sure that totals and transfers are
working after adding lines!
Student Undergraduate Research Fund 14
SURF Budget Template
Student Undergraduate Research Fund 15
SURF EVALUATION TEMPLATES
Student Undergraduate Research Fund 16