92 Montvale Avenue, Suite 3500, Stoneham, MA 02180 ~ p. 781-279-1361 ~ f. 781-279-0292 www.seemcollaborative.org SEEM Collaborative Board of Director’s Meeting SEEM Administrative Office April 4, 2012 9:00 AM – 11:00 AM Superintendents Dr. John Doherty – Reading Dr. Les Olson – Stoneham Ms. Joanne Benton – Wilmington Mr. Mark Donovan – Woburn Dr. Thomas Jefferson – Lynnfield Mr. William McAlduff – Winchester Mr. Richard Langlois - Saugus Mr. Joseph Casey – Melrose Also Present Ms. Alison Elmer, Director of Student Services, Reading Collaborative Staff Cathy Lawson, Executive Director Clinton Rowe, Finance Director Absent Superintendents Ms. Joan Landers - Wakefield 92 Montvale Avenue, Suite 3500, Stoneham, MA 02180 ~ p. 781-279-1361 ~ f. 781-279-0292 www.seemcollaborative.org 1. Meeting called to order by Chair of the Board, Dr. John Doherty at 9:00 AM. (Materials in addition to Board packet included SEEM Collaborative Articles of Agreement and Surplus Funds Policy Hypothetical Scenario) 2. Public Comment – There were no public comments. 3. Agenda – Motion to accept as enclosed – approved by all 4. Approval of the minutes – Dr. John Doherty, seconded by Mr. Mark Donovan– approved by all 5. Administrative and Committee Reports a. Planning and Assessment Committee – Alison Elmer gave an update of the last meeting of 3/22/12 and reviewed the minutes. The last meeting included preschool directors from all member districts; discussion items included – program overviews, program determination, evaluation instruments and transportation. The results of this meeting are to establish a formal ongoing job alike for preschool directors. b. Facilities Subcommittee – Ms. Cathy Lawson – The minutes of the 3/23/12 meeting were reviewed. Survey responses were reviewed. The focus continues to be on our mission and vision. As the next steps, a district enrollment survey will be conducted to track how long students are staying out of district and specific space needs will be collected from each program. Ms. Lawson will work with the administrators to develop a facility consolidation model. Mr. Rowe will meet with banks regarding pre-approval to determine if we are eligible. Executive Director’s Report Ms. Lawson reviewed the memo from the DESE regarding Chapter 43 changes. Some of the key provisions were discussed. Superintendents will need to be reappointed annually by their school committee. They will also need to report on the collaborative quarterly to their school committee. Ms. Lawson will provide a report to the superintendents for this purpose. All collaborative Articles of Agreement will need to be rewritten by 2013 to conform to the new law. Ms. Lawson will keep the board informed of any developments regarding the legislative changes. Ms. Lawson reviewed programs and consultative services. SEEM programs are strong and all students are being accommodated, however, the schools are near capacity. In order to avoid a waiting list, the programs are working internally to solve some space issues. A private program for Autism from the state of Nebraska has consulted SEEM as they are developing a BCBA program. The Nebraska team spent a day with our BCBA staff and have expressed interest in flying SEEM staff out to Nebraska to 92 Montvale Avenue, Suite 3500, Stoneham, MA 02180 ~ p. 781-279-1361 ~ f. 781-279-0292 www.seemcollaborative.org provide consultation. Ms. Lawson will get more information and will keep the board informed of any developments. New personnel have been hired to replace terminations. New positions added were for a required 1:1 instructional aid and an ABA home therapist. Ms. Lawson has a meeting with Fitchburg State University to discuss partnering with them to offer credits for our professional development programs. This will enable SEEM to offer more affordable courses. Ms. Lawson gave an update on the Curriculum Directors meeting. The goal is to create a math institute for common core. DSAC’s regional math specialist has agreed to come in for a four day institute for preK-8. The Math Institute will be held in June and will be open to all member districts. c. Financial Report – Mr. Clinton Rowe The FY2012 Enrollment Report as of 3/20/12 and the Revenue and Expense Budget Projections as of 3/20/12 were presented and reviewed. Enrollment is expected to be approximately 10-12 over projection for the year. We are projecting retained earnings for the year to be approximately $300,000. 6. Old Business The Central Office Salaries and Principal Salaries were reviewed and discussed. The Board requested that Ms. Lawson collect information on principal salaries from other collaboratives. She will report on this at the next meeting. Ms. Lawson presented the request for Membership from Revere Public Schools. The board discussed their request. The financial impact is projected to be $281,674. The Board discussed continuing the moratorium on new membership until all changes relative to the new legislation take place and the collaborative agreement is rewritten. Motion to table the request for membership from Revere Public School until changes relative to new legislation have been made, by Mr. William McAlduff, seconded by Dr. Thomas Jefferson, all in favor. 7. New Business A draft of the SEEM Collaborative Surplus Funds Policy was presented by Ms. Cathy Lawson for a first reading. Mr. Clinton Rowe presented a Surplus Funds Policy Hypothetical Scenario and reviewed the bank account cash flow history from July 2008 to November 2011. After discussion it was decided table the surplus funds policy until we receive more guidance from DESE about requirements under the new legislation and that Ms. Lawson will gather information on unfunded liabilities and present it at the next meeting. Motion to table first reading of the Surplus Funds Policy by Dr. John Doherty, seconded Mr. Joseph Casey, all in favor. A draft of the updated SEEM Collaborative Policy on Imputed Income for Domestic Partners was presented by Ms. Cathy Lawson for a first reading. After discussion it was decided to obtain more information. The Board members will check with their respective districts to 92 Montvale Avenue, Suite 3500, Stoneham, MA 02180 ~ p. 781-279-1361 ~ f. 781-279-0292 www.seemcollaborative.org determine if this benefit is offered by the districts. Ms. Lawson will have legal counsel review the legal issues involving termination of the Domestic Partners benefit. Two technology evaluation proposals were reviewed from Sun Associates and CELT. The proposal from Sun Associates was less at $15,000 and includes instructional technology audit and strategic planning. CELT offered two proposals for $19,500 for technology capacity review and $24,500 for technology capacity review and implementation. Motion to accept the proposal from Sun Associates and fund the project from the operating reserve account by Ms. Joanne Benton, seconded by Mr. William McAlduff, all in favor. Description of in-house facilities cleaning model with two options were reviewed by Ms. Cathy Lawson and Mr. Clinton Rowe. After discussion of the two options the Board requested more information with regard to benefits and the budget impact for providing vacation coverage. Motion to table the decision on in-house cleaning models until the next meeting of the Board of Directors, by Dr. John Doherty, seconded by Dr. Thomas Jefferson, all in favor. The proposed salary scale for certified nurses was presented by Ms. Cathy Lawson. Chapter 43 of the acts of 2012 requires that all collaboratives appoint one or more registered nurses who are subject to certification as a school nurse. The salary scale was created based on the board approved teachers scales. Motion to accept the proposed certified nurse salary scale by Mr. Joseph Casey, seconded by Mr. William McAlduff, voting in favor Dr. John Doherty, Dr. Les Olson, Dr. Thomas Jefferson, Mr. Mark Donovan, opposed Mr. Richard Langlois, abstained Ms. Joanne Benton. 8. Future Meeting Dates and Agenda Items – 5/30/2012 Ms. Cathy Lawson will report principal salaries from other collaboratives. Ms. Cathy Lawson will present the legal opinion regarding the Domestic Partner Benefit. Ms. Cathy Lawson will present information and a recommendation on unfunded liabilities. Ms. Cathy Lawson and Mr. Clinton Rowe will present the facilities maintenance models with the benefit information and budget impact included. Motion to adjourn general session was made by Dr. John Doherty at 11:00 am, seconded by Dr. Les Olson – approved by all.
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