Format of Receiving Offers for Commercial Premises
TERMS & CONDITIONS
1. Description of property and other terms and conditions as prescribed in
ANNEXURE I shall be enclosed in COVER 1.
2. Your offer as prescribed in ANNEXURE II should be enclosed in a separate
cover and marked as COVER 2.
3. The COVER 1 & COVER 2 shall together be enclosed in a separate cover
and addressed to Head (Admn & Premises), CBSBU, IDBI Ltd, Tradeview,
Oasis Complex, Kamala City, Lower Parel (W), Mumbai 400 013.
4. The Cover 2 of such of the offerers shall not be opened who do not satisfy
the requirement of the Bank as per the advertisement.
Cover – 1
a) I / We, am / are aware that, the rent shall be calculated as per the carpet
area which will be measured in the presence of landlord/s and Bank
b) I / We, am / are agreeable :-
i) to provide space on the ground floor within the compound for
installation of a DG Set (10’ x 6’) and space on the roof / terrace
for installation of antenna (12’ x 12”) at my / our cost.
ii) To provide at my / our cost the following :
a) 2’ x 2’ granamite flooring of bank’s choice and make
b) two sets of toilets (one set for gents and one set for ladies) as per
the bank’s specifications.
c) strong room cum locker room as per bank’s specifications
iii) To arrange adequate power (15 KW for every 1000 sq ft) at
iv) To ensure continuous water supply at all times by providing
overhead tank and necessary pipe connections.
v) To provide space for sign board of suitable size.
vi) To provide adequate car parking space. (minimum one car
parking per 1000 sq ft)
c) I / We declare that I am / we are the absolute owner of the plot / building
offered to you and having valid marketable title over the above.
d) You are at liberty to remove at the time of vacating the premises, all
electrical fittings and fixtures, counters, safes, safe deposit lockers,
cabinets, strong room doors, partitions and other furniture put up by you.
e) If my / our offer is acceptable, I / we will give you possession of the
above premises on or before ___________ .
Cover – 1
f) I / We further confirm that this offer is irrevocable and shall be open for
____ days from date hereof, for acceptance by you
Date : (Owner/s)
Cover – 1
OFFER TO GIVE ON LEASE THE PREMISES
FOR INDUSTRIAL DEVELOPMENT BANK OF INDIA LIMITED
Head (Admn & Premises)
Tradeview, Oasis Complex
Kamala City, P B Marg
Lower Parel (W)
Mumbai 400 013
I / We, offer to you to give you on lease the premises described here below for
your __________________ branch.
a) Full address of premises offered on lease :
b) Distance from the main road / cross road :
c) Whether there is direct access to the premises
from the main road :
d) Carpet area in sq.ft. :
e) Year of construction :
f) Whether occupancy certificate is enclosed
(in case the building is new) :
Cover – 1
TERMS & CONDITIONS
I / We hereby agree that :
i) Rent shall be paid by Industrial Development Bank of India Ltd (hereinafter
referred as ‘Bank) for the exclusive usable carpet area sq ft basis after expiry of
each month during the tenure of lease period which will initially be for 10 / 15
years and for the extended lease period.
ii) Bank is however at liberty to vacate the premises at any time during the
pendency of lease by giving 3 months notice in writing without paying any
compensation for earlier termination.
b) Taxes / Rates
All existing and enhanced Municipal Corporation taxes, rates and cesses will be
paid by me / us (lessor).
c) Maintenance / Repairs
i) Bank shall bear actual charges for consumption of electricity and water. I / We
undertake to provide separate electricity / water meters for this purpose.
ii) All repairs including painting in common area and external surface will be got
done by me / us at my / our cost. In case, the repairs and painting is / are not
done by me / us as agreed now, you will be at liberty to carry out such repairs
and painting etc at our cost and deduct all such expenses from the rent payable
d) Rental Deposit
Bank has to give us a sum as will be agreed to by both the parties being the
interest free advance of rent deposit which will be refunded to the Bank at the
time of vacating the premises or Bank will be at liberty to adjust the amount as
will be agreed to by both the parties.
e) Lease Deed / Registration Charges
I / We undertake to execute an agreement to lease / regular lease deed, in your
favour containing the mutually accepted / sanctioned terms of lease at any early
date. I / We undertake to bear the charges towards stamp duty and registration
changes for registering the lease deed on the basis of 50:50 between the Bank
and me / us.
f) Usage of premises for commercial purpose
We confirm that the premises offered has been approved by the Local
Development Authority for usages as a commercial premises.
Date : (Owner/s)
Commercial Terms COVER - 2
(To be submitted by the landlord of shortlisted Premises)
1. Information about the offerer
1.1 Name/Address and telephone no. Office/
1.2 Name of the person to be
2. Particulars of premises offered
2.1 Name of the building / complex
2.2 Name of the road it abuts
Address of the building (Postal)
2.3 Whether the same is in a
a) Commercial complex
residential complex, or
c) Residential building
2.4 Year of completion of Building
2.5 Located on ground floor or on
Upper ground floor
2.6 Carpet area offered (correctness
of the same will be established on
joint measurement only of the
2.7 Electrical power load as available
(to be augmented to 15 KW per
1000 sq.ft.) at landlord’s cost
before handing over possession /
rent commencement date
2.8 Water supply; Municipal / Bore-
2.9 Sewerage; Municipal/Septic Tank
2.1 Type of structure: RCC/Load
2.1 Height available – below slab and
2.1 Parking available/ can be
2 provided for bank
2.1 Finishes provided so far:
3 a) Flooring
3. Standard requirements / finishes preferred for the Remark
premises offered (If not existing, to be arranged at s
3.1 Flooring Granite slabs/marble slabs/granamite tiles 2’ x 2’ Agreed
3.2 Windows Anodised aluminium sliding windows, heavy duty Agreed
aluminium sections with 5mm thick modifloat
glass. Outer frame is to be fixed over 20mm thick
polished granite slab surrounds as per Bank’s
3.3 Toilets 7’ high dado and flooring with good quality Agreed
glazed/ceramic tiles, good fittings and fixtures.
3.4 Pantry Polished Granite working platform with Stainless Agreed
3.5 Strong 150 sq.ft. 6” thick RCC walls and floor as per Agreed
Room Bank’s detailed specifications. Strong room door
will be arranged by bank at its cost.
4. Commercial Terms
4.1 Offered Rate per Sqft of Carpet
Offerer to quote the lease rent per
sq.ft. of Carpet area – which should
be all inclusive of applicable taxes,
other outgoings, maintenance
Charges, society charges, if any etc.
4.2 Interest-free deposit
(not exceeding 6 months rent)
Lease period (10/15/25 years )
4.4 Increase in monthly compensation
(not to exceed 10% after every 5 years)
4.5 Stamp duty & Registration charges to be
Instructions / Guidelines for filling the Format
1) The offerers are required to complete the format in all respects with
specific answers to all the queries.
2) Provision of total connected load of 15 KW/1000 sq.ft area in three phase
supply, arrange the same up-to the agreed location. Earmark 12’ x 12’
space to house the D.G. set. Space to locate the antenna at the roof level
besides space for parking 5 cars per 2000 sq.ft. are essential requirements
for the premises to be offered. All necessary permissions are to be
arranged by the offerer by completing all related formalities of the local
3) Arrange all approvals (if required) from the concerned local statutory
authorities for furnishing the premises as per the Bank’s requirements
with a strong room, toilets, pantry, etc and using the premises for
commercial purpose before handing over possession of the premises. The
Bank will furnish the interior layout plan to the offerer for this purpose.
4) It is preferred that the offerer carries out the work of construction of
strong room, toilets, pantry, etc. since the same may need the permission
of the local authorities. If in case, he is not in a position to carry out the
same, it should be specifically mentioned & clarified so that on his specific
instructions, bank can get these works done at his (landlord’s) cost. Items
like D.G. set, door to strong room, antenna will be arranged by the Bank.
Further, space required for housing D.G. set, dish antenna or pole
antenna and space earmarked for parking 5 cars per 2000 sq.ft. office
premises have to be provided by the offerer at no extra cost to the Bank.
5) It is necessary that the offerer enclose copies of all relevant approved
drawings indicating therein the site plan, floor plans, sections, elevations,
etc., same should indicate dimensions of the open spaces around the
building, locations of underground and overhead tanks, space for housing
D.G. set, for locating dish antenna at the roof level, for parking cars,
making earthing pits, etc besides dimensions of the space offered,
distance between columns and floor heights i.e. below the deepest beam,
bottom of slab, etc.
6) The offer shall state the finishes provided so far and confirm his
willingness to carry out the work of provision of standard finishes desired
by the Bank at his own cost. The rate quoted should take into account
incidence of expenses incurred in arranging all permissions & provision for
works as required by the Bank. (The incidence of such expenses by way
of investment made by the offerer is likely to be very marginal since it is
to be spread over entire lease period).
7) The rate quoted shall be per sq.ft. of carpet area of the premises offered
and shall be all inclusive of applicable taxes, out-goings, maintenance
charges, etc. The rate quoted shall be totally competitive since other
similar offers will be concurrently examined.
8) Commercial terms indicated in the format such as interest-free deposit,
lease period, increase in monthly compensation after every 5 years etc.
have been fixed by the Bank and followed for over 150 branch premises
of the Bank settled so far in various parts of the country. Thus the same
are not likely to be relaxed or modified.
9) Licence fee/rent shall be paid with effect from the date on which
possession of the premises is handed over to the Bank along with
necessary occupation certificate, power supply and other agreed
10)Possession of premises to be as early as possible but not later than
___________. Offerer to state, stage of construction if offered premises is
11)One certified copy each of the following documents to be submitted only
by the offerers who are finally short-listed by the Bank :
Title document (preferably with English translation)
Copy of allotment letter from electricity authority regarding
approval of additional power supply.
Copy of land and building tax i.e. last receipt paid to the
Clearance of Development authority/local body obtained if any in
connection with the related work.
12)Stamp duty, Registration charges, etc. to be shared equally by both the
13) Completed format with necessary enclosures to be sent to IDBI Ltd on
the above address .
Bank reserves the right to reject any or all of the offers without assigning any
reasons. Offerers and Real Estate consultants / Agents to please note that no
brokerage will be paid by the Bank and Bank does not have any Brokers.