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WINTERTON ON SEA PARISH COUNCIL
ANNUAL PARISH COUNCIL MEETING
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HELD ON THURSDAY 17 May 2012
AT 7.30PM IN THE CHURCH ROOMS
MINUTES
Present:
Cllr M Blake (Chair) Cllr B Kay
Cllr L Sharples Cllr M Ross
Cllr A Hammond (after co-option)
G Lack (Clerk)
9 residents were welcomed to the meeting and it was stated that the meeting was held in accordance
with the Parish Council Standing Orders and Code of Conduct
1. Election of Chairman of Parish Council
The Chairman asked for nominations for a new Chairman and Cllr Sharples nominated Cllr
Blake which was seconded by Cllr Kay. It was unanimously resolved that Cllr Blake be re-
elected as Chairman of Winterton on Sea Parish Council.
2. Signing of Declaration of Acceptance by Chairman
Cllr Blake duly signed the Declaration of Acceptance as Chairman of the Parish Council.
3. Election of Vice Chairman of Parish Council
No proposals were made and therefore no Vice Chairman was elected.
4. Co-option to fill vacancies
Cllr Kay proposed that Ayeshia Hammond be co-opted onto the Council and this was
seconded by Cllr Sharples and unanimously agreed. Ayeshia Hammond was duly co-opted
onto Winterton on Sea Parish Council.
5. Apologies for Absence and date for receipt of Acceptance of Office forms
No apologies were received and all Declarations of Acceptance of Office were duly signed by
Councillors and returned to the Clerk.
6. Return of Election Expenses forms
Councillors were asked to return the forms to the Clerk as soon as possible.
7. Declarations of Interest (see Guidance Notes)
8. Signing of Declaration of Interest forms
Councillors’ Declarations of Interest forms were duly completed and passed to the Clerk.
9. Reading of Minutes of AGM held on 19th May 2011.
The minutes were read out by the clerk.
10. Acceptance of Minutes.
Cllr Sharples proposed that the minutes be accepted and this was seconded by Cllr Kay and
unanimously agreed by the Council. The Chairman duly signed the minutes.
11. Review of delegation arrangements to groups, local authorities & external bodies.
A paper had already been circulated which the Chairman read out and all positions were
agreed. It was noted that there would be no representative on Village Hall Committee at this
time. Membership of external bodies remained unchanged.
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12. Declarations of interest in items on the agenda.
Cllr Kay declared an interest in the allotments. No other declarations were noted.
13. Public discussion:
A resident suggested that information be made available to holidaymakers, particularly
those staying at the Winterton Valley Estate, about the potential danger of children
playing on the dunes. The Chairman noted that Jan Davis, GYBC, had already been
informed about the previous accident on the dunes and would follow this up.
A resident asked if the Parish Council was concerned that there were two Winterton on
Sea websites. The Chairman confirmed that only one of the websites was used by the
Parish Council to display minutes of meetings and that the Council did not pay for this
website but did pay expenses. The Parish Council had no jurisdiction over either
website and had no authority to prevent the setting up of websites.
14. To receive a report from the County/Borough Councillors
Cllr Weymouth noted that GYBC had allocated an amount of money to be split between the
parishes of which Cllrs Weymouth and Jermany were Borough Councillors. The money would
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have to be spent on specific projects which would have to be completed by 31 March 2013.
Cllr Weymouth would confirm the allocation criteria with GYBC.
Reopening of the Meeting:-
15. To receive a report from the PCSO:
The PCSO reported on the crime statistics between April 2011 and April 2012 as follows: 195
calls were made. A total of 28 crimes had been committed broken down as: 1 actual bodily
harm, 10 thefts, 1 cultivation of cannabis, 4 common assaults, 1 fear/provocation of violence,
3 burglaries from premises other than dwellings and 8 criminal damage. The PCSO noted
that this was much lower than some of the surrounding villages.
16. To agree the minutes of the previous meeting:
Cllr Sharples proposed a Motion that the minutes of the meeting held on 19 April 2012
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be confirmed as a true record of that meeting and this was seconded by Cllr Kay and
unanimously agreed by Councillors. IT WAS RESOLVED THAT the Motion be carried
and the minutes were duly signed by the Chairman.
17. To report matters arising from the previous minutes:
There were no matters arising that were not included on the Agenda.
18. To consider planning Applications and review planning permissions: -
None received.
19. Finance: To agree payments in accordance with the budget:
Cllr Ross proposed a Motion that the following payments be made in accordance with the
budget. This was seconded by Cllr Hammond and unanimously agreed by Councillors. IT
WAS RESOLVED THAT the Motion be carried.
Cheque Name Description Amount
DD BT Telephone 21.00
501026 G Lack Clerk Salary 516.22
501027 G Lack G Lack Expenses 31.80
501028 Norfolk Pension Fund Clerk Pension 103.41
501029 Winterton Parish Church Church Maintenance 50% 1,300.00
501030 P Lynham Bus shelter cleaning 40.00
501031 K Brown Bus shelter cleaning 40.00
501032 D Carver Grass Cutting 128.74
501033 P Carver Litter Picking 25.12
501034 D Carver Petrol lawnmower 7.46
501035 GYBC Newsletter printing 102.40
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501036 M Blake MB Expenses 150.00
501037 C Barlow C Barlow Expenses 11.56
501038 NALC Postage 2.02
501039 K Harrison Jubilee Grant 200.00
TOTAL 2679.73
Income Grant for Jubilee GYBC £200
Precept 2012/13 GYBC £24,050
Total £24,250
20. To receive an update on Coastal Erosion.
It was noted that there was good beach level to the north but continuing problems to
the south, mostly wind activated.
21. To receive an update from the Village Hall Committee.
It was reported that the Christmas Fayre would be held on Sunday 2 December
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2012 between 11.00 am and 2.00 p.m.
It was noted that the two former parish councillor representatives would continue on
the committee.
22. To receive an update from the Parish Council Surgery held last month.
No one attended.
23. Group Reports
Finance
Cllr Sharples noted that the finance report was now being generated directly from the
new software package and that there may be expenditure required in the changing
rooms.
The Annual Return for the year ended 31.3.2012 was approved by the Council and
signed by the Chairman. The Annual Governance Statement was approved at the
same time.
Planning/Administration – no meeting held.
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Amenities. The next meeting would be held on June 14 in the Village Hall.
24. Councillor Feedback.
Councillors to report on any residents’ individual concerns/comments or any other item as
required.
It was agreed that the Annual Report would form part of the newsletter itself and not
circulated as a separate insert.
25. Empsons Loke
It was noted that the response to a questionnaire asking residents if they would support the
council’s decision to go to the ombudsman was very poor with less than 8% of the village
signing it. It was agreed to defer the decision to the next meeting to allow the Parish Council
to determine how much the process would cost.
26. Correspondence Received. Comments/decisions made at meeting are in italics.
ITEM FROM WHOM CONTENT ACTION REQUIRED
RECEIVED
1 GYBC Development Control Committee
Agenda 10.5.12
2 GYBC Agendas for Council meetings
15.5.12
3 GYBC Jubilee Grant Celebration. £200
grant notification
4 NCC Mineral Site Specific Allocations Invitation to make representations.
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Development Plan Consultation period ends 29 June 2012.
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CD available.
5 GYBC Winterton PC election – Statement Displayed on notice board. Co-options
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of Persons Nominated must take place before 26 June 2012
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6 NCC Section 53 Wildlife and Countryside Confirmed on 24 April 2012
Act 1981 Modification Order 2012
7 Norfolk Coast Confirmation of grant of £3,101 for
AONB SDF Winterton Duffles Pond & Jubilee
Garden
27. Items requiring attention/update. Comments/decisions made at meeting are in italics.
No Details Action/Item Update What has happened
1 Resident Curb not lowered on New footpath outside school In hand. Highways Reference
Black Street needs to be sloped at both 316936
ends.
2 Resident Uneven road repair The Utility companies not Completed
Lane and King Street resurfaced road properly.
3 Resident Posts The Holway Need painting or reflectors fixed On-going
to them.
4 Resident Litter bin on footpath from Large amount of litter being Request made to GYBC.
Winmer Ave to The dropped on path. Awaiting response.
Cobbleways
5 Resident Cars parking on corner of Potential for accidents Police informed and a response
The Holway and The Craft has been received saying that it
is being followed up.
6 Resident Parking of Landover on Potential for accidents Police informed and a response
corner of Dune Court has been received saying that it
is being followed up.
7 Resident Potholes in footpath on Need repairing NCC informed.
Bush Road
8 Resident Notices on Dunes Warning notices about playing Jan Davis contacted. Clerk to
between Hemsby & on dunes following an accident follow up
Winterton
9 Resident Nettles on footpath Footpath between Bush Road To be dealt with by Highway
and dunes including steps Rangers
overgrown with nettles
28.
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29. Next Parish Council Surgery, Saturday 19 May 2012 at the Village Hall.
30. Date of the next meeting: Thursday 21st June 2012 in the Church Rooms from 7.30pm
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