1 TOWN OF WILTON
2 BUDGET COMMITTEE
4 Location: Wilton Town Hall: Selectmen Office:
5 7:15 P.M.
7 July 26, 2012
8 DRAFT MEETING MINUTES
10 Members Present: Cary Hughes, Chair, Joyce Fisk, Rick Swanson, Joe Torre, Dan Donovan,
11 Selectmen Rep., and Dawn Tuomala, Secretary
13 Chairman Hughes called the meeting to order at 7:15 PM.
16 1. Review and Approval of Minutes of February 18, 2012:
18 Motion was made by Rick to approve the minutes as written, seconded by Joe,
19 4 in favor; 1 abstention; motion carried.
22 2. Membership and Election of Officers
24 To be continued until the next meeting so that all members can be present.
27 3. Discussion on Stormwater Application (CIP)
29 The Planning Board had received a request from the NH Department of Environmental
30 Services – Watershed Assistance Section to fill out a Survey/Application form. The
31 State DES will then compile all of the forms with other small communities (population
32 under 10,000) and send them to the US EPA. The Budget Committee was asked to
33 review the application since we recommend long range projects involving the CIP.
34 Steve Elliott was also asked since he has the best knowledge of the roads, slopes and
35 drainage issues.
37 Five different projects were identified in the application. Three different
38 drainage/erosion projects were identified along with supplying new highway equipment
39 and a GIS system for the Town. The Whiting Brook Drainage Project was approved at
40 Town Meeting for an Engineering Study but all of the construction would qualify under
41 this application. The application was filled out and submitted along with a Highway
42 CIP plan covering these projects. The request totaled was for $3.2 million.
45 4. Review Budget Status for January to June
47 The Ambulance budget was at 52% due to the roof expense and the vehicles have had
48 most of the necessary repairs already done for the year. The Fire Department has had
49 more expenses than anticipated due to the Maple Street Fire. The Resurfacing Budget
1 has been encumbered but the invoices haven’t come it at the time of the report. Overall
2 the expenses seem to be in line with the budget.
4 There is $3.2 million in Savings and a $830,000 CD which is the amount that the Town is
5 required by the State to have in reserve. The expenses total about $725,000 per month
6 on schools, payroll and expenses. Therefore there is only 4.5 months to cover the next 6
7 months of expenses.
9 The Tax Liens are up to $474,482. Jane provided a comparison with the past 3 years
10 which shows that there is typically about 8% unpaid taxes per year.
13 5. Discussion on 2013 Employee Raises/Benefits
15 Cary asked for thoughts regarding raises this year do that information can be put into the
16 letter to the Department Heads. In the past the raises had averaged 2 ½ to 3%. There
17 was discussion on Merit verses Market raises. The Department Heads have the ability to
18 give each employee the amount of raise that they feel is justified.
20 Dan stated that there are several issues that will be coming up this year. To begin with
21 the Fire Station will be in looking for their addition. The Church Committee recommending
22 the building be used as a Community Center are very active and will be back for Town
23 Meeting. The Town has received a Notice of Deficiency on the “New Reservoir Dam” that
24 could potentially become very costly. The Town owns the Dam but the Water Department
25 is the one that uses the Dam. There has always been minor seepage at the base of the
26 dam and the State is concerned that this could cause a failure in the dam that could be a
27 hazard for the properties down slope. The seepage might be from a spring or it might be
28 from the reservoir itself. The Recycling Center needs to get a compactor to be able to cut
29 the costs. They are also looking into leasing since the cost for a new one is $25,000 to
32 There was discussion on Retirement issues and costs of State Retirement Plans. There is
33 a 10 year vesting period before one is eligible for retirement. If one leaves the service
34 before then they can receive only the amounts that they put in and not the contributing
35 dollars put in by the Employer. The Retirement is based only on the last 3 years of salary.
38 6. Schedule Next Meeting
40 The next meeting will be on September 20th, 2012. At this meeting we will create the letter
41 to go out to the Department Heads, elect officers and assign the Departments to all of the
45 7. Other Business
47 Joe asked about going to classes on Municipal Budget Training. They typically cost $15
48 to $25 per class.
50 The Police Building should be incorporated into the Police Budget like all of the other
51 Budgets. It was originally separated when the new station was built. Pam and Brent
52 should be asked what the best way to do this.
1 8. Adjournment
3 The next meeting will be on September 20th at 7:00 PM at the Wilton Town Hall.
5 A motion was made to adjourn the meeting by Don and seconded by Dan; all in
6 favor. The Budget Committee was adjourned at 8:10 PM.
8 Respectfully Submitted,
9 Dawn Tuomala, Secretary
10 <Back to Wilton Town Budget 2013 Schedule Page>