Banting Postdoctoral Fellowship Applications Sponsored by McGill
Responsibilities and Procedures for Completing Applications 2012
This document outlines the major elements of the fellowship competition and the responsibilities of the
applicants, proposed supervisors, Units, Faculties and Graduate and Postdoctoral Studies (GPS) in the
(Please consult the Banting Fellowships web site for full details)
The purpose of the Banting Postdoctoral Fellowships is to build world-class research capacity by
recruiting top-tier Canadian and international postdoctoral researchers at an internationally competitive
level of funding. The objective is to attract and retain top-tier postdoctoral talent, both nationally and
internationally, to develop their leadership potential and to position them for success as research leaders
of tomorrow, positively contributing to Canada's economic, social and research-based growth through a
Unique Application Requirements: The Banting Postdoctoral Fellowships Program is distinguished
from existing postdoctoral fellowships programs by its emphasis on:
The synergy between an applicant's individual merit and potential to launch a successful research-
intensive career; and
The host institution's commitment to the research program and environment with which the
applicant is to be affiliated. An application to the Banting Postdoctoral Fellowships Program must
be completed in full collaboration with the proposed host institution.
70 new two-year fellowships will be awarded annually.
The value is $70,000 per year (taxable) for two years; payment will begin April-October 2013.
The fellowships are tenable ONLY at the institution that supported the original application for
These fellowships are for new recruits, who have obtained their PhD, PhD-equivalent or health
professional degree from universities other than McGill. While it is not impossible for a McGill
graduate to apply for a Banting Fellowship to be held at McGill, a solid justification – related,
for example, to availability of highly unique equipment – will be an absolute requirement. Such
special circumstances are expected to be exceptionally rare in the context of the Banting
Postdoctoral Fellowships Program.
Both Canadian and international recent PhD, PhD-equivalent or health professional degree
graduates are eligible to apply for Banting Postdoctoral Fellowships. International students must
hold their awards at Canadian institutions, as must Canadian citizens or permanent residents who
obtained their degrees from foreign universities. Canadian citizens and permanent residents who
received their degrees at Canadian institutions may hold their awards at Canadian institutions OR
at institutions outside Canada.
Eligibility window: All applicants must fulfill or have fulfilled all degree requirements for a PhD,
PhD-equivalent or health professional degree on a date within the eligibility window of
November 1st, 2009 through December 31, 2012 OR no earlier than November 1, 2007 if they
have had their career interrupted or delayed for the purpose of childrearing, illness, or health-
related family responsibilities or, for health professionals only, have engaged in post-degree non-
research related clinical training (residency, etc).
The fellowships will be distributed equally across Canada's three federal granting agencies: the
Canadian Institutes of Health Research (CIHR), the Natural Science and Engineering Research
Council (NSERC) and the Social Sciences and Humanities Research Council (SSHRC).
Responsibilities and Procedures for Applications Sponsored by McGill
“Applicant” refers to the proposed postdoctoral fellow.
“Supervisor” refers to the proposed supervisor.
“Unit” refers to the supervisor’s McGill Department/Unit/School/Institute/Centre with responsibility for
“Postdoctoral Administrator” refers to the staff person in the Unit dealing with postdoctoral
“Director of Postdoctoral Affairs” refers to the faculty member in the Unit who is responsible for
academic oversight of postdoctoral fellowship applications and for drafting of institutional
components. This person may be the Chair/Director or another designated faculty member.
“GPS” refers to McGill Graduate and Postdoctoral Studies
Overview of Internal Process
From now until October 22, 2012, the Unit will identify applicants and sponsoring supervisors; identify a
faculty member (Director of Postdoctoral Affairs) and administrator (person currently handling postdoc
registration) to oversee/assist with preparation and processing of applications in the Unit; review and
identify outstanding applications to endorse for Institutional Review, and provide documents for applicant
to submit as specified in Table 1, appended. Sponsoring supervisors and/or Units are expected to
work closely with the applicants in ensuring the best possible submissions.
Faculties will undertake the Institutional Review, the notification of applicants, and the final process of
applications selected for final submission.
October 22 – October 31 GPS and the Principal’s office will arrange the signing of the Letters of
Institutional Endorsement and their provision to nominated applicants for submission on ResearchNet.
November 1: Deadline for the applicant to submit the complete application, including Institutional
components, through ResearchNet.
(Consult the Banting web pages on applying)
Obtain agreement from a supervisor to sponsor the application.
Register for access to ResearchNet and to the Canadian Common CV site.
Become familiar with all the components of the application and the guidelines/process for their
Complete the applicable sections of the application form on ResearchNet in close consultation
with the proposed supervisor. Ensure that someone has edited/proofread the application.
Consult with the supervisor and his/her Unit on procedures for completion of the Institutional
Letter of Endorsement, the section on Research Environment, and the section on Professional
Development for the application – procedures will vary with the Unit and the Unit’s Faculty.
Provide an electronic copy of the application and any other documents to the Unit or Faculty
according to their internal procedures and deadlines.
Provide documents for internal Institutional Review. Provision of the University’s endorsement is
not automatic. These fellowships are highly competitive and prestigious; award winners are
selected according to criteria beyond the typical postdoctoral fellowship. An Institutional Review
will be conducted to select the applications that McGill will endorse for final submission. Consult
Table 1 (appended) for Faculty-specific instructions to submit the application for Institutional
Review by the deadline determined by the faculty. Applicants and Units will be informed of the
decision of the Review Committee.
The signed Institutional Letter of Endorsement and final versions of any other Institutional
components will be returned to you if your application is selected to go forward. Upload to
ResearchNet to complete your application.
Endorsed applicants must submit their final applications to ResearchNet before the November 1,
Supervisor’s Responsibilities (see Banting home page and Information for Host Institutions):
Solicit/respond to eligible prospective postdoc(s) and agree to sponsor the application (see
Program description for eligibility).
Assist the postdoc in completing the application, particularly the research proposal, and provide
careful editorial input.
Provide guidance in the use of ResearchNet and the Canadian Common CV and provide editorial
assistance for the entire application.
Prepare the Supervisor's Statement (2 pages); see description below.
Consult with the Postdoc Administrator, Chair, or Director of Postdoctoral Affairs in the Unit to
be informed of the internal procedures for endorsing applications, for preparing the sections on
Research Environment and Professional Development, for drafting the Institutional Letter of
Endorsement, and for submitting the required materials to Institutional Review; communicate
these procedures to the applicant – procedures will vary with the Unit and the Unit’s Faculty.
Consult Table 1 for instructions according to Faculty Accordingly, assist in writing these pages
and ensuring that the applicant follows the prescribed procedures by the specified deadline.
Ensure that the applicant, if selected for endorsement by the Institutional Review process, uploads
the Institutional Letter of Endorsement and other supporting documents to ResearchNet and
submits the complete application by the final deadline of November 1, 2012.
Responsibilities of the Unit Chair and/or designated Director of Postdoctoral Affairs
(see Banting home page and Information for Host Institutions)
Identify a faculty member, if other than the Chair, to serve as Director of Postdoctoral Affairs to
coordinate the applications submitted through the Unit.
Review the information for Host Institutions on the Banting Fellowships web site.
Encourage supervisors to solicit applications from excellent prospective postdocs (not McGill
graduates or current postdocs).
Establish internal procedures to select applicants to endorse at the Unit level and for submitting to
Institutional Review according to Faculty-specific procedures by the deadline set by each faculty.
The University’s endorsement of applicants is not automatic. Please be highly selective in those
recommended by your Unit. These fellowships are highly competitive and prestigious; award
winners are selected according to criteria beyond the typical postdoctoral fellowship. The
Faculty review Committee will select the applications to endorse for final submission and will provide
a signed Institutional Letter of Endorsement.
Inform the Postdoc Administrator and potential supervisors in the Unit of the internal procedures
for processing and completing applications, and your Faculty’s process for Institutional Review
(Table 1). Designate the person to respond to inquiries from applicants and supervisors.
For Institutional Review, draft or assist in drafting the following Institutional components
according to Faculty-specific requirements (see Table 1 appended):
o Institutional Letter of Endorsement (see details and GPS support below)
o Section on Research Environment (see details below)
o Section on Professional Development (see details and GPS support below)
Provide required documents to the applicant, who will submit the application for Institutional
Review according to instructions in Table 1. GPS will provide the signed Letter of Institutional
Endorsement. All other final documents must be provided by the Unit.
Responsibilities of the Associate Deans (Graduate Education) of Faculties
Communicate with Units within the Faculty to encourage competitive applications.
Communicate with Units to ensure establishment of internal mechanisms for processing
applications, selecting applications, preparation of the Institutional components and submission
for Institutional Review according to Faculty-defined mechanisms (Table 1*).
Consult with the Dean/Associate Dean GPS to select applications to endorse and to finalize the
Institutional Letters of Endorsement, as necessary.
Each faculty will conduct the Institutional Review through an internal mechanism with direct
submission of applications to the Faculty office.
Responsibilities of Graduate and Postdoctoral Studies
Provide generic documents to assist Units/supervisors/applicants in drafting:
o the Institutional Letter of Endorsement:
statement regarding gender equality issues and the Social Equity and Diversity
Education (SEDE) Office
the University Strategic Plan (White paper)
o the section on Professional Development
information on SKILLSETS workshops and other opportunities
Obtain the Principal’s signature on the Institutional Letter of Endorsement.
Provide a signed copy of the Institutional Letter of Endorsement to the applicant before the
deadline of November 1 to submit complete application on ResearchNet.
Details of Institutional Components
Institutional letter of endorsement (2 pages)
The letter must be completed by the proposed host institution and signed by the institution's
president or his/her official designate. (GPS will provide generic information to assist the
Unit/Faculty designate in drafting the letter and will arrange for the signature of the Principal or
It must describe the institution's documented strategic directions and illustrate the synergy
between that strategy and the applicant's proposed research program. (GPS directs the
Unit/Faculty to the University’s strategic plan. The Unit/Faculty designate must incorporate
details of the relevance of the applicant’s research to corresponding or supporting elements of this
plan and those of the Unit and/or Faculty).
In order to ensure that gender equity issues are considered in an institution's decision to support a
given applicant, proposed host institutions will be required to confirm their commitment to gender
equity and involve institutional equity officers (or equivalent) in the endorsement of applicants for
these awards. (GPS has provided the statement to include in the generic sample letter).
Name document according to the following format:
“Banting_Letter_last name_first name.doc/docx” (e.g. “Banting_Letter_Doe_John.doc”)
Research environment (2 pages)
Provide details concerning the applicant’s proposed research environment. These details should
clearly state the institution's commitment, for example in terms of the funding, facilities/resources
and personnel that will be available to support the applicant. (This section must be written by the
Unit/Faculty designate in consultation with the supervisor).
Professional development (1 page)
Describe the institution's commitment to the applicant's professional development, clearly
indicating the resources and/or mentoring activities that are available through the institution to
support career development. (GPS has provided generic information on workshops (SKILLSETS)
and other opportunities at the university level in the sample letter. Unit/Faculty designates should
add specific opportunities at the Unit or Faculty level, including opportunities to disseminate
Specific information from the Banting application instructions: Describe the Institution's
commitment to the applicant's professional development, clearly indicating the resources and/or
mentoring activities that are available through the institution to support career development. These
could include, but are not limited to: career counselling; training in preparation of grant proposals,
publications and presentations; training in knowledge translation/mobilization; training in
intellectual property; guidance on ways to improve teaching and mentoring skills; guidance on
how to effectively collaborate with researchers and knowledge users from diverse backgrounds
and disciplinary areas; and training in responsible professional practices.
Supervisor's statement (2 pages)
To be completed by the proposed supervisor
Provide evidence that the supervisor is well positioned to provide the required support to the
applicant in relation to the research proposed.
Includes supervisor's description of their academic and research background, key
contributions/accomplishments to date. (Note that a full CV for the supervisor is not requested).
Faculty Contact Email Telephone Deadline Date
Sarah (514) 398-4400 September 24,
Kaderabek (x094822) 2012
Dentistry Maria Palumbo email@example.com (514) 398-6699
Schulich School of 24 September
Helene Drouin firstname.lastname@example.org (514) 398-4469
Music 2012, 16:00
Agricultural and 24 September
Ian Strachan email@example.com (514) 398-7935
Environmental Studies 2012
Religious Studies firstname.lastname@example.org (514) 398-5693 15 October 2012
(514) 398-4400 22 September
Law Pascale Legros email@example.com
(X 00981) 2012
Science Peter Grutter firstname.lastname@example.org (514) 398-8110
Vanessa 24 September
Education email@example.com (514) 398-7040
Medicine Mandana Bassiri Mandana.Bassiri@mcgill.ca (514) 398-2849
Engineering Kristy Clark Kristiy.firstname.lastname@example.org (514)398-2913 October 1, 2012
Management Stella Scalia email@example.com (514) 398-4074 TBD
**Please ensure that you generate a PDF of the entire application on ResearchNet and submit that
document. You should be able to view and save a PDF without submitting the application.
Subject line of email: “Banting_Faculty_your surname” (e.g. Banting application_Music_Doe”). It is very
important to specify the Faculty to which the supervisor belongs (see list in Table 1)
Application: “Banting_Application_last name_first name.pdf” (e.g. “Banting_Application_Doe_Jane.pdf”)
Draft Institutional Letter of Endorsement: “Banting_Letter_last name_first name.doc/docx”