Regular Meeting of the Maple Plain City Council

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					                       Regular Meeting of the Maple Plain City Council
                                      Meeting Minutes
                                    December 10, 2007
                                    Maple Plain City Hall
                                          7:00 PM

I.     ROLL CALL

       Mayor Sweeney called the meeting to order at 7:03 p.m.

       Present: Mayor John Sweeney; Councilmembers Jerry Young, Gene Couser and Roger
       Hackbarth; City Administrator Jason Ziemer; City Attorney Jeff Carson; City Engineer
       Dan Boyum (Bonestroo); City Planner Rose Lorsung (Schoell Madson); Public Safety
       Director Ray McCoy.

       Absent: Councilmember Mardelle DeCamp.

II.    ADOPT AGENDA

       Councilmember Young moved to adopt the agenda; Councilmember Hackbarth
       seconded. Motion passed 4-0.

III.   CONSENT AGENDA

       Councilmember Young moved to adopt the Consent Agenda; Councilmember
       Couser seconded. Motion passed 4-0.

IV.    PUBLIC HEARINGS

       None.

V.     ADMINISTRATIVE REPORTS
       A. West Hennepin Public Safety November activity report.

       Public Safety Director McCoy provided an update to the City Council regarding police
       activities in Maple Plain and the surrounding area in November. McCoy also discussed
       temporary staffing change while of his two office assistants would be out until February to
       recover from open heart surgery. The next Police Commission meeting is December 20.

       B. December Planning update.

       City Planner Lorsung introduced Tom Goodrum to discuss the recent merger of Schoell
       Madson with McCombs Frank Roos Associates. Goodrum discussed the merger and
       indicated that the City would benefit by having a larger pool of planning and engineering
       professionals at its disposal. He also indicated that the merger meant he would have
       more time to devote to Maple Plain.

       C. City Tax Increment Financing Districts update & Resolution 07-1210-1
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       City Administrator Ziemer provided an overview of the meeting he and City Attorney
       Carson attended with TIF Division representatives of the State Auditor’s Office regarding
       the City’s TIF districts. Ziemer informed the Council that districts #6 and #7 were
       decertified earlier this year, and recommended the Council decertify district #9 as per the
       TIF plan for that district. He said he and Mr. Carson were scheduled to meet with Dan
       Wilson, who worked on the TIF districts, to better understand the districts and discuss
       any of the current issues.

       Councilmember Young moved to approve Resolution 07-1210-1 to decertify TIF
       district #9; Councilmember Couser seconded. Motion passed 4-0.

VI.    OLD BUSINESS
       A. Water utility rate Ordinance No. 219.

       City Administrator Ziemer provided a brief overview of the proposed water rate ordinance,
       #219. He said the Council felt the rates in the ordinance were the best and most
       affordable option, while setting aside funds for future capital improvements.

       Councilmember Hackbarth stated the City should review the rate structure and water use
       annually to ensure the City is properly maintaining enough income to cover debt service
       and operations. Councilmember Young concurred.

       Councilmember Young moved to approve Ordinance No. 219; Councilmember
       Couser seconded.

       Hackbarth asked that city staff look into a monthly versus a quarterly billing schedule to
       better understand the costs and time constraints associated with switching to a monthly
       schedule. Councilmember Young also asked for city staff to look into costs associated
       with moving to an electronic water meter system with remote readers.

       Motion passed 4-0.

       B. Computer laptop and projector.

       City Administrator Ziemer introduced a recommendation to Council regarding the
       purchase of a laptop and projector for the City. Ziemer said he and Councilmember
       Young met to discuss and select the equipment. Councilmember Young stated the laptop
       and project has everything city staff would need to do their work and what would be
       needed for meeting presentations. The item was budged for in 2007 and the proposed
       equipment would come in under budget.

       Councilmember Young moved to; Councilmember Hackbarth seconded. Motion
       passed 4-0.

VII.   NEW BUSINESS
       A. 2008 final General Fund budget Resolution 07-1210-2.



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City Administrator Ziemer presented the 2008 General Fund budget to the City Council
for approval. The final 2008 budget is $1,687,128.

Councilmember Young moved to approve Resolution 07-1210-2 certifying the 2008
General Fund budget at $1,687,128; Councilmember Couser seconded. Motion
passed 4-0.

B. 2008 final property tax levy Resolution 07-1210-3.

City Administrator Ziemer presented the 2008 general property tax levy to the City
Council for approval. The 2008 property tax levy $1,137,490, which includes an economic
development levy of $34,736.


Councilmember Young moved to approve Resolution 07-1210-3 certifying the 2008
property tax levy at $1,172,226; Councilmember Couser seconded. Motion passed
4-0.

C. Liquor and tobacco license application.

City Administrator Ziemer introduced a liquor license and tobacco license request for
4820 Highway 12, currently Loree’s. Ziemer indicated the Council previously approved
the same applications for Loree’s, but that the establishment was in the process of being
sold and so the new request was for the new owner. Councilmember Couser asked if
there were any concerns of the company being incorporated in Delaware and operating
in Minnesota. City Attorney Carson said no, and that a number of Minnesota businesses
were being incorporated in Delaware.

Councilmember Young moved to approve the liquor license and tobacco license
request for Monies; Councilmember Couser seconded. Motion passed 4-0.

D. 2007 budget amendments Resolution 07-1210-4.

City Administrator Ziemer presented a recommendation to the City Council to amend the
2007 General Fund budget to account for the acquisition of 5220 Main Street and the
receipt of the $169,000 loan from the Bank of Maple Plain for that purchase. Ziemer said
without the adjustment the City’s budget would appear overspent; the change would bring
it in line and better represent actual budgetary expenses.

Councilmember Young inquired as to where the additional funds were coming from to
allow the Council to increase the budget. Ziemer said it was the $169,000 bank loan the
City received to acquire 5220 Main Street. City Attorney Carson said the amendment
formalizes what has occurred, and that the additional costs are the result of closing on
the property.

Councilmember Young moved to approve Resolution 07-1210-4 amending the 2007
General Fund budget to $1,737,116; Councilmember Hackbarth seconded. Motion
passed 4-0.
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        Ziemer also requested the City Council approve the amended Local Planning Assistance
        loan with the Metropolitan Council for Comprehensive Planning efforts. The amended
        loan would require the City to repay half of the loan in 2008 and the other half in 2009.
        Thus, $20,000 in 2008 and $20,000 in 2009. Ziemer said he made the request on behalf
        of the Council to help reduce the 2008 General Fund budget.

        Councilmember Couser moved to approve the amendment to the Local Planning
        Assistance loan with the Metropolitan Council; Councilmember Hackbarth
        seconded. Motion passed 4-0.


VIII.   LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS

        None.

IX.     VISITORS TO BE HEARD

        Doug Short, 1719 Perkins Lane

        City Administrator Ziemer introduced Mr. Short, stating that he was before the City
        Council to discuss the location of a planter, which is within the City right-of-way. Ziemer
        said the City does not allow structures or other objects to be located in these areas
        except for mailboxes. He said Mr. Short was sent a letter back in the summer and a
        follow up letter recently requesting the property owner remove the planter.

        Mr. Short stated the planter replaced old railroad ties, which was done three years ago.
        He indicated that a City staff person told him the planter was ok as long has he did not
        bring in so much backfill. Councilmember Young asked that the property owner work with
        Ziemer to find an agreeable location to move the planter back away from the road and
        still beautify his property.

        Michele Bliss, 1480 Halgren Road

        Ms. Bliss discussed her efforts to correct the inflow and infiltration problem at her
        property. She said she appreciates the reimbursement for the televising, but requested
        the Council consider additional assistance for property owners, especially those who are
        elderly. Additionally, Ms. Bliss stated the Council should consider testing all properties in
        the City, and not just those without sump pumps as others could be contributing to the
        problem equally. Ms. Bliss also inquired as to where the property owner’s responsibility
        for fixing the lateral ended and the City’s responsibility began. Mayor Sweeney stated he
        believed it would be at the City’s easement. Ms. Bliss also expressed a concern
        regarding the permit fee for the lateral work, which was $250. City Administrator Ziemer
        said he would address this issue later on the agenda.

        Councilmember Young stated Ms. Bliss’ problem shows there are problems other than
        drain tile issues. He said that both public and private efforts are helping to resolve inflow
        and infiltration issues.
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X.    OTHER BUSINESS
      A. Metropolitan Council population, household & employment forecasts.

      City Administrator Ziemer provided an overview of the new, updated forecast numbers for
      population, households and employment for the City. Ziemer said he and City Planner
      Lorsung met with representatives from the Metropolitan Council to discuss a change in
      those numbers, adjusting them down from the Metropolitan Council system statement.
      He said the new numbers would allow the City to better plan for, accommodate and
      sustain future growth. Lorsung stated the new projects put the largest growth between
      2010-2020. She also stated that the Metropolitan Council would agree to the new
      numbers provided they were less than 100 different than the system statement. She said
      the Council was being asked to adopt the revisions so that the City’s Comprehensive
      Plan Task Force could revise and finalize its land use plan. That meeting is December 17
      at 7 p.m.

      Councilmember Young moved to approve the revised forecast projects;
      Councilmember Couser seconded. Motion passed 4-0.

      B. Inflow & infiltration sewer later repair work permit fees.

      City Administrator Ziemer requested the City Council consider adding a lateral repair
      permit fee to the City’s current fee schedule. He said recent inflow and infiltration
      inspections have revealed various problems with private sewer laterals. Thus, he would
      anticipate an increase number of permit requests for this repair work. Ziemer stated the
      current fee schedule is not specific for this type of work, and so he imposed the $250
      excavation fee and indicated to both contractors and homeowners that the City would
      reimburse the difference once the Council determined the appropriate fee.

      Mayor Sweeney stated the City should have a fee so that it is aware of work going on in
      the City, but that the fee does not have to be a large amount. Councilmember Hackbarth
      suggested $40 for the permit.

      Councilmember Hackbarth moved to set the sewer lateral repair permit fee at $40;
      Councilmember Young seconded. Motion passed 4-0.

      In other business:

      The City Council set a special council meeting date of Thursday, December 20 at 6 p.m.
      to approve final bills and consider the dog kennel proposal.

      Councilmember Hackbarth inquired about the Maple Terrace land discussion. City
      Attorney Carson stated he exchanged phone calls with the attorney for the property
      owner, but did not have any new details regarding the status of the property. Carson
      stated if the City were to pursue adverse possession, the owner would challenge the
      ownership question.

XI.   CLOSED SESSION
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       None.

XII.   ADJOURNMENT

       Councilmember Young moved to adjourn; Councilmember Couser seconded.
       Motion passed 4-0. Meeting adjourned at 9:25 p.m.


       Prepared by


       Jason Ziemer, City Administrator




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