OFF SYSTEM DISBURSEMENTS INQUIRY

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					                               OFF SYSTEM DISBURSEMENTS INQUIRY

This conversation can be used to inquire on an off system disbursement. You can inquire regardless of the
transaction’s approval status.

    Off System Disbursement Inquiry

1.   At the Main Menu screen, type the number for Expenditure Transactions and press <ENTER>.
2.   At the Expenditure Transactions screen, type the number for Off System Disbursements and press <ENTER>.
3.   At the Off System Disbursements screen, type the number for Off System Disbursements Inquiry and press
     <ENTER>.
4.   At the Inquire Off System Key Prompt screen, type the O document number and press <ENTER>.
5.   At the Off System Inquire Detail screen, press PF9 to access the Off System Split Screen.

FAST PATH CODE: OSI or OSQ– Inquire Off System Disbursements

                                   Inquire Off System Key Prompt Screen

      ID: FI#4146                STATE OF WEST VIRGINIA                                          02/08/05
      WVFA21AG         FINANCIAL INFORMATION MANAGEMENT SYSTEM                                   09:50:05
              OFF SYSTEM DISBURSEMENTS - INQUIRE OFF SYSTEM KEY PROMPT



                                   OFF SYSTEM IDENTIFIER: __________


     NEXT: ___
     PF1 =HELP      PF3 =END       PF4 =MENU



ON SCREEN                        What You See/What You Do
OFF SYSTEM IDENTIFIER            Type the O document number assigned to the off system disbursement that you
                                 want to inquire on and press <ENTER>.
                                                   <OR>
PF3/PF4                          Press PF3 or PF4 to exit this screen and cancel the conversation.




                                                       1
                                     Off System Inquiry Detail Screen
      ID: FI#4146               STATE OF WEST VIRGINIA                                            02/08/05
      WVFA21AI        FINANCIAL INFORMATION MANAGEMENT SYSTEM                                     09:50:40
                OFF SYSTEM DISBURSEMENTS - OFF SYSTEM INQUIRY DETAIL

             OFF SYSTEM IDENTIFIER: O0001614777           STATUS: COM COMMENT: N


                             DUE DATE: 02/15/2005
                    WIRE PAYMENT FLAG: N
                        CONTROL TOTAL:      $4,892.07
          OFF SYSTEM TRANSACTION TYPE: WIR


                                    COMMENT: ________________________
                                            DEBT SERVICE - FEBRUARY


   NEXT: ___
   PF1 =HELP         PF3 =END          PF4 =MENU            PF5 =REPRINT           PF6 =COMMENT
   PF9 =SPLIT      PF10=APHIST          PF11=DETAIL



ON SCREEN                       What You See/What You Do
OFF SYSTEM IDENTIFIER           The unique document identification number for this transaction.
STATUS                          Will be one of the following:
                                UAP= Transaction entered at agency, but not approved to any other central
                                organization.
                                UPP= Transaction has been electronically approved to a central organization.
                                REA= Transaction is electronically rejected by someone at the agency to the
                                same agency.
                                AAP= The transaction has been approved for payment by the State Auditor’s
                                auditing division.
                                REJ= Transaction is electronically rejected by a central organization.
                                DEL= The transaction is deleted.
                                COM= The transaction is complete.
COMMENT                         Will be either: Y = a comment has been added to this transaction, press PF6
                                                   to view (Status must be COM to add a comment)
                                                   N = no comment for this transaction
DUE DATE                        Shows the due date for the transaction as entered by the agency.
WIRE PAYMENT FLAG               Prefilled based upon transaction type.
CONTROL TOTAL          Shows the total for this transaction. The total will equal the total amount for the
                       detailed supporting documentation.
OFF SYSTEM TRANSACTION Will be either: PAY=Payroll
TYPE                                     OTH=Other
                                         ACH=ACH Transfers
                                         WIR=Wire Transfers
                                         MIX=ACH, Wire Transfers and Other
COMMENT                Shows the comment typed at the time of the transaction entry.




                                                      2
ON SCREEN    What You See/What You Do
            <THEN DO ONE OF THE FOLLOWING>
PF3          Press PF3 to exit the screen and return one screen.
                                 <OR>
PF4          Press PF4 to exit the conversation and return to the last menu screen.
                                 <OR>
PF5          Press PF5 to print another coversheet.
                                <OR>
PF6          Press PF6 to view additional comments for this transaction.
                                <OR>
PF9          Press PF9 to access the split screen.
                               <OR>
PF10         Press PF10 to access the transaction approval history screen.
                                 <OR>
PF11         If you are authorized, and if detailed records are present, you can press PF11 to
             view the detail records behind the off system control total.




                                   3
                            Inquire Off System Disbursements Split Screen
      ID: FI#4146                  STATE OF WEST VIRGINIA                                           02/25/05
      WVFA21AF          FINANCIAL INFORMATION MANAGEMENT SYSTEM                                     14:32:05
                    OFF SYSTEM DISBURSEMENTS - INQUIRE OFF SYSTEM SPLIT


                       CONTROL TOTAL:               1.00

           ACTION    FUND     FY    ORG      ACT      OBJ         GRANT     PROJ       AMOUNT
              M      1201   2005    1200     099      001         _____    _____            1.00
              _      ____   ____    ____      ___     ___         _____    _____    _____________
              _      ____   ____    ____      ___     ___         _____    _____    _____________
              _      ____   ____    ____      ___     ___         _____    _____    _____________
              _      ____   ____    ____      ___     ___         _____    _____    _____________
                                                                                   ==============
                                           TOTAL:                                        1.00

  NEXT: ___
  PF1 =HELP         PF3 =END       PF4 =MENU            PF6 =TOP           PF7 =BKWD        PF8 =FWD
  PF9 =RETURN




ON SCREEN                       What You See/What You Do
CONTROL TOTAL                   The total amount of the Off System Disbursement.
ACTION                          Used only when modifying an Off System Disbursement.
FUND                            The four (4) digit fund identifier.
FY                              The four (4) digit fiscal year.
ORG                             The four (4) digit organization identifier.
ACT                             The three (3) digit activity identifier.
OBJ                             The three (3) digit object code.
GRANT                           The five (5) digit grant number which links the Off System Disbursement to a
                                grant.
PROJ                            The five (5) digit project number which links the Off System Disbursement to a
                                project.
AMOUNT                          The amount of the financial code combination.
                               <THEN DO ONE OF THE FOLLOWING>
PF3                             Press PF3 to exit the screen and return one screen.
                                                    <OR>
PF4                             Press PF4 to exit the conversation and return to the last menu screen.
                                                  <OR>
PF8                             If additional pages were needed on the split screen press PF8 to view the
                                information.
                                                   <OR>
PF7                             Press PF7 to go back one page at a time.




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