January 20_ 2012 - CIP

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					                        School Board of Isle of Wight County
                          Meeting to Review/Vote on the
                        2013-2017 Capital Improvement Plan
                                 January 20, 2012
                                     1:00 p.m.



Call to Order:          The School Board held a meeting to review and vote on the 2013-2017
                        Capital Improvement Plan at the School Board Office, 820 West Main
                        Street, Smithfield, VA.

Roll Call:              Upon roll call the following were present:
                        Board Members:
                        Robert L. Eley III, Carrsville District
                        Herbert W. DeGroft, Hardy District (arrived at 1:21 p.m.)
                        Kent E. Hildebrand, Newport District
                        Denise N. Tynes, Smithfield District
                        Julia W. Perkins, Windsor District

                        Also in attendance:
                        Phillip A. Bradshaw, Chief Financial Officer
                        A. Paul Burton, School Board Attorney
                        Sharon P. Gwaltney, Clerk

Pledge of Allegiance:   Julia Perkins, Vice-Chairman, led the Pledge of Allegiance.

Welcome:                The Chairman welcomed those present and stated that the purpose of
                        the meeting was to review and vote on the 2013-2017 Capital
                        Improvement Plan for submission to the Board of Supervisors.

Business:               The Chief Financial Officer shared that at the January 19, 2012, Board of
                        Supervisors meeting, the following motions had been discussed and
                        passed:

                        The motion to move approve the construction of a pump station and
                        lines from the Georgie D. Tyler Middle School to 460, in order to handle
                        the new middle school and to ensure coverage for the town of Windsor,
                        passed with a 5-0 vote.

                        The motion to transfer the funds for the Georgie D. Tyler Middle School
                        from the county to the School Board passed with a 5-0 vote.
             The memo issued by W. Douglas Caskey on January 9, 2012, FY2012-17
             Capital Improvement Plan, was reviewed by the Board.

             Peter Andreu, Director of School Plants and Facilities, gave a line-by-line
             review of the proposed 2013-2017 Capital Improvement Plan, attached.
             He also presented the following information and responded to questions
             from the Board:
                  Preventive Maintenance - Typical Life Expectancy of Building
                    Components
                  CIP Budget Major Component Breakdown

             Herbert DeGroft offered the following for consideration:
                 Westside Elementary School - remove painting doors and air
                   conditioning the gymnasium
                 To move the bus garage out further in the future and to consider
                   sharing services with the county
                 Remove enlarging Smithfield High School and conduct a
                   demographic study before requesting an expansion

Recess:      The Chairman called for a five minute recess at 2:27 p.m.

Reconvene:   The meeting was reconvened at 2:32 p.m.

Business:    The topic of recycling styrofoam was discussed. The total dollar figure to
             purchase styrofoam recycling machines for the middle and high schools is
             $13,000. Julia Perkins noted that it would not be environmentally
             friendly to purchase styrofoam products. The Board request a cost
             comparison showing the cost difference between using plastic trays and
             purchasing/recycling styrofoam products be presented at the February
             Board meeting.

             Kent Hildebrand thanked Phillip Bradshaw and Peter Andreu on the
             understandable format that was used to develop the CIP.

             Richard Hunting, Interim Transportation Supervisor, and David Moore,
             Mechanic, presented the following attached information and
             responded to questions from the Board:
                  Capital Improvement Request for purchases needed to maintain
                    the white fleet.
                  Capital Improvement Request for purchases needed to maintain
                    the bus fleet
               Motion: Julia Perkins               Second: Denise Tynes
               To approve the proposed 2013-2017 Capital Improvement Plan, excluding
               the security cameras at Windsor Elementary School - $65,000.
               Aye: Eley, Hildebrand, Perkins, Tynes
               Nay: DeGroft
               Motion Carried        4-1

               Amended Motion:
               Motion: Herbert DeGroft           Second: None
               To remove the School Board administrative office building.
               No second was received. No vote was taken.

               Denise Tynes thanked Richard Hunting and David Moore for their
               presentation and information shared.

               Peter Andreu reviewed the revisions requested by the Board to Policy
               KG-R Community Use of Facilities (Regulation). The Board requested
               that payment be rendered in the form of a certified check or money
               order.

               Motion: Denise Tynes               Second: Kent Hildebrand
               Motion to require payment for use of facilities be rendered in the form of
               a certified check or money order.
               Aye: DeGroft, Eley, Hildebrand, Perkins, Tynes
               Nay: None
               Unanimous
               Motion Carried


Adjournment:   The Chairman adjourned the meeting at 3:22 p.m.




                                     __________________________________
                                                 Chairman



                                     __________________________________
                                              Clerk of the Board

				
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