COLORADO DIVISION OF CRIMINAL JUSTICE by hY7s1p0X

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									VOCA
VICTIMS OF CRIME ACT PROGRAM
                                                                                  DCJ FORM 2-VOCA
                                                                              COLORADO DIVISION OF CRIMINAL JUSTICE


                                              INSTRUCTIONS
                                                    TO COMPLETE THE
                VOCA ASSISTANCE QUARTERLY STATISTICAL AND NARRATIVE REPORT

PART II: COMMON GOAL AND OBJECTIVES FOR THIS PROJECT (Complete A and B)

Common GOAL 1:              This project will provide direct services that assist crime victims with emotional and physical
                            needs to stabilize their lives, provide for a measure of safety and security, and/or enhance
                            victims’ experience with the criminal justice system.

     A. Common Objective 1: Provide services to the following projected number of crime victims (primary and
        secondary) during the 12-month grant period.

            Instructions:
            1. At the beginning of the grant year, transfer the number of projected victims to be served from the final goals
                and objectives in your approved application to the column labeled Projected # Victims. These numbers
                represent the estimated number of victims the project will serve during the grant period.

            2. Count each victim only once each year, by predominant type of crime per incident. Victims from a
               previous grant year who are continuing to receive services in the current grant year may be counted once for
               this report. Do NOT make any distinction between primary and secondary victims for this report. Count
               each person only one time, whether a person is a new, continuing, primary or secondary victim.

            3. Remember to complete the column labeled Year-to-Date Total # Victims each quarter to track your
               progress during the year. If the project is not serving the projected number of victims, explain why not (on
               page 5; Part IV, Question 2) and what steps may be taken to correct this.

     B. Common Objective 2: Provide the following types of services to the following estimated number of primary
        and secondary crime victims during the 12-month grant period (see service definitions on page 2 of these
        instructions).

            Instructions:
            1. At the beginning of the grant year, transfer the number of projected victims to be served from the final goals
                and objectives in your approved application to the column labeled Projected # Victims. These numbers
                represent the estimated number of victims BY TYPE OF SERVICE that you indicated you would serve
                during the grant period.

            2. In each applicable service category, indicate the Actual # of Victims who received the service each quarter.
               Count each victim only once in any service area, no matter how many times you provided that service to a
               victim during the grant period. No number listed in any category of Common Objective 2 should be greater
               than the total number of victims (year to date), reported in Common Objective 1. If the service you are
               providing is not specifically listed, write it in under the Other category. Victims from a previous grant year
               who are continuing to receive services in the current grant year may be counted once for this report.

            3. Remember to complete the column labeled Year to Date Total # Victims each quarter to track your
               progress during the year. If the project is not serving the projected number of victims, please explain why
               not (on page 5; Part IV, Question 2) and what steps may be taken to correct this.

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            Use the following definitions of SERVICES to complete Common Goal 1, Objective 2

Crisis counseling (in-person): Refers to in-person crisis intervention, emotional support, guidance and counseling
        provided by advocates, counselors, mental health professionals, or peers. Such counseling may occur at the
        scene of the crime, immediately after a crime, or be provided on an ongoing basis.

Follow-up: Refers to victim contacts, including: in-person contacts, telephone contacts, and written communications
       with victims to offer emotional support, counseling, provide empathetic listening, check on a victim’s progress,
       etc.

Therapy: Refers to intensive professional psychological and/or psychiatric treatment for individuals, couples, and
       family members arising from the occurrence of a crime. This includes the evaluation of mental health needs, as
       well as the actual delivery of psychotherapy.

Group Treatment/Support: Refers to the coordination and provision of supportive group activities and includes peer,
       social support, etc.

Shelter/Safehouse: Refers to providing short- and long-term housing and related support services to victims and
        families following victimization.

Information/Referral (in person): Refers to in-person contacts with victims during which time services and available
       support are identified.

Criminal Justice Support/Advocacy: Refers to support, assistance, and advocacy provided to victims at any stage of
       the criminal justice process, to include post-sentencing services and support.

Emergency Financial Assistance: Refers to cash outlays for transportation, food, clothing, emergency housing, etc.

Emergency Legal Advocacy: Refers to filing temporary restraining orders, injunctions and other protective orders,
      elder abuse petitions, and child abuse petitions but does not include criminal prosecution or the employment of
      attorneys for non-emergency purposes, such as custody disputes, civil suits, etc.

Victim Compensation Assistance (Required): Refers to making the victim aware of the Crime Victim Compensation
       Fund. May also include providing assistance with completing the required forms, gathering the needed
       documentation, etc. in addition to follow-up contact with the Victim Compensation agency on behalf of the
       victim.

Personal Advocacy: Refers to assisting victims in securing rights, remedies, and services from other agencies; locating
       emergency financial assistance, intervening with employers, creditors, and others on behalf of the victim;
       assisting in filing for losses covered by public and private insurance programs including workman’s
       compensation, unemployment benefits, welfare, etc.; accompanying the victim to the hospital; etc.

Telephone Contact: Refers to contacts with victims during which time services and available support are identified.

Other: Refers to other VOCA allowable services and activities not otherwise listed, i.e. VRA, death notification.

Unduplicated Count: Estimate the number and type of services to all new victims being served by the VOCA project
       once during the first year of the grant period. Victims from a previous grant year who are continuing to receive
       services may be counted once in the 1st quarter of this report.




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PART III: PROJECT-SPECIFIC GOALS AND OBJECTIVES
  Instructions:
    1. At the beginning of the grant year, write out the project-specific goals and objectives that are
       contained in your approved application.

      2. Most objectives will be measurable in a way that allows them to be reported in the grid format
         provided on the 2 VOCA. If the objective does not lend itself to a grid format, you may report the
         progress of the objective, and not fill in the grid.

      EXAMPLE:
       List your Project-Specific GOAL 2:
        List your Project-Specific OBJECTIVE 1: “ By the end of the project period CASA volunteers will provide 240 face-
            to-face contacts with child victims of sexual abuse and/or who have witnessed domestic violence.”
             Report the 1st Quarter progress: “Volunteers provided 75 face-to-face contacts with child victims of sexual abuse
                 and/or who have witnessed domestic violence.”
             Report the 2nd Quarter progress: “The addition of two more volunteers resulted in 82 face-to-face contacts with
                 child victims.”
              Report the 3rd Quarter progress:
              Report the 4tht Quarter progress:
                      Est. # of Victims   Jan. – March      April – June    July – Sept    Oct. – Dec.    YTD/TOTAL
                             240                75              82                                           157

PART IV: SPECIAL CONDITIONS, PROBLEMS AND PROJECT CHANGES
  Instructions:
    1. Special Conditions: List any Special Conditions that are included on the Statement of Grant Award
       and describe how they are being addressed and progress made or problems encountered.

      2. Problems: Please discuss any problems the project is encountering in meeting the goals and
         objectives and/or the terms of the grant.

      3. Project Changes: Describe any changes that have occurred or are being considered at your
         agency/program that impact the VOCA project.

      4. Some changes, such as new personnel, may be reported in the narrative of this quarterly report.
         However, the following changes require completion of additional DCJ forms for approval. For
         example:
                 Signing authorities: Submit DCJ Form 4-B, two copies, one with original signatures.
                 Mailing address, physical location, or phone numbers: Report in project changes section, and submit letter.
                  Any change in mailing address must also be made on a W-9 form.
                 Proposed changes in objectives: Submit for approval on DCJ Form 4-D.
                 Proposed changes in budget categories: Submit DCJ Form 4-A before expenditures are made and before the
                  grant period ends.


PART V - PROGRAM DEVELOPMENT (3rd Quarter Only)
 Please visit our website for the list of questions that are required to be answered on the July-
 September Quarterly Report.

PART VI – CERTIFICATION
 Be sure to have the project director sign and date the form. If the project director is unavailable, the
 authorized official may sign.

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