Minutes of MLAC Meeting on 24th May 2010
Elgin High School : Room X15
Apologies: Bob Dumbell, Amanda Tiddy, Karen Forbes, Karen Delaney,
Paddy McCaughan, Allan Reid.
1. Approval of minutes – Christine Copsi/ John Orr
2. Matters Arising from minutes : Gavin updated the committee that he
and Karen Delaney had met with Jim Gibson to start working on a DofE
Moray Good pracise Guide in July. Gavin has not yet gained information
on insurance options for the camera/laptop and will do this as soon as
Karen Delaney has purchased some tick removers , some were handed
out to leaders and the rest are kept within the DofE Store Cupboard.
There was a larger question raised by Amanda Tiddy at the last meeting
around ownership of equipment that MLAC purchases for DofE which is
stored on Moray Council property and maintained by Moray Council staff.
Gavin explained that historically the MLAC fundraise and the equipment
is owned, stored and looked after by The Moray Council / DofE team,
though this is not speiified in the constution. It is Gavin, employed by the
Council who has gained the funding and the real question raised was
more around the constitution needing updated and that it should be clear
that MLAC funds used to purchase equipment for DofE should be used
solely for DofE purposes and then at the discretion of the DofE team
while notifying the MLAC of any other proposed useage.
a) Christine confimed that the ATC participant from Milne’s will do the
expedition with ATC and the same for the Forres Academy pupil, as the
question was raised if they wanted supported through expeditions via the
b) John Orr asked who Debi Ingram was, and Gavin explained she is
providing additional admin support for DofE. One of the first roles is to
ensure all relevant qualifications from Volunteers is up to date for our
new electronic record storage system “Cognisoft”
John also confirmed supervisor and assessor dates he had been
requested to support, thank you John.
c) Elgin Academy- Sye Murray asked for confirmation from Gavin that all
participants booked in were confirmed and had spaces on the relevant
Sye also confirmed they would work on fitting other participants into
existing expeditions or they would support groups themselves later in the
Action : Gavin to email confirmation to Sye Murray
d) Elgin High School- Alison Harding confirmed all participants completed
practise expediton and will be undertaking their qualifying venture this
weekend with the aim of them all qualifying and thereafter the support
will be focused on their expedition presentation and eDofE record books
Alison also asked if Cambell (DofE Leader/ Expedition Supervisor) could
be added to the email distribution list- Gavin has actioned this.
Chris Harding is interested in becoming a volunteer and will fill in the
volunteer registration forms.
e) Donna Hendry thanked the MLAC for supporting her in her Summer
Mountain Leader Training (Money that was gained from last years
Awards for all funding for volunteers).
Donna also raised the request for a DofE Moray team for the DofE “Peak
District Challenge” – She had put out an email to volunteers but had little
response. The requirments is for 6 person team, to raise £299 each or
£1795 per team and also pay a £45 booking fee. The dates are 11th/12th
Donna also asked abou the DofE Scottish General Conference.
The Committee agreed to have Gavin email out an invitation for interest
in attending this conference which could be subsidised (partially or fully)
depending upon the level of interest.
Gavin confirmed he would speak to Amanda to discuss available
unallocated funds in the MLAC budget.
Gavin would also ask DofE HQ about the cost for one day attendance
rather than accomodation costs, for those interested in attending only
one day. John asked about the possibility of hiring a bus for after the
Ceilidh on the Saturday, and if there was the opporutnity for some Gold
young people to attend. Gavin mentioned he had considered inviting at
least one Gold participant who is specifically interested in becoming a
young DofE group leader.
f) One clear consensus raised and agreed was to organise both
individually (groups) and centrally expedition dates earlier in the year,
starting to look at them in October, to ensure young people have more
notice to book their expeditons before summer holidays e.t.c.
g) Training day dates to be set earlier to ensure young people and
volunteers have plenty of notice- Both were to be on the August Agenda
Date of Next meeting confirmed for 7pm 25/8/10 Elgin High School : Room