2013-2014 RBC 4-H Rural - Urban Youth Outreach
Program Description and Application Guide
To support the Canadian 4-H Council Strategic Goal of increasing 4-H members and clubs across Canada.
Existing 4-H clubs, regions and provincial agencies, as well as non 4-H organizations and communities are
eligible to apply for funding to develop new, or expand existing clubs, that can demonstrate innovative
means of attracting new members into 4-H from rural, urban or suburban communities.
The Guide and Application forms are available on the Canadian 4-H Council website at www.4-h-canada.ca
or from all Provincial 4-H Councils.
Local, regional and provincial 4-H groups looking to develop new clubs in rural, urban or suburban
Non 4-H communities looking to develop new 4-H clubs in their community.
Existing community groups / organizations looking to add a 4-H component to their programming,
leading to the creation of a 4-H Club.
Projects / Activities eligible for funding:
Examples of projects that will be considered for funding could include;
Developing 4-H in local schools (after schools programs, Agriculture in the Classroom, etc.).
Developing urban gardens / agricultural projects
Developing an inner-city aboriginal 4-H Club.
Developing projects that twin existing rural members with new urban/suburban youth.
Developing a 4-H component in an existing club/organization (YMCA-YWCA, Boys and Girls Clubs,
Scouts, Guides etc.).
Developing leader resource materials or guidelines on “Starting and Maintaining a new 4-H Club”
specific to urban / suburban communities.
Creation of an Urban 4-H Club that meets eligibility criteria of Provincial 4-H Program.
Projects will be selected based on a variety of criteria including;
Creativity and innovation in the recruitment of members and delivery of projects.
Established partnerships with communities and other community groups.
Community reach and impact.
Addressing the needs and interests of under-represented groups including Aboriginal, new Canadians,
visible minorities, official language minority groups, etc.
Sustainability of the project.
Applicant contribution of a minimum of 20% total budget.
Provincial and regional representation.
Other creative ideas.
Selected projects will each receive funding up to a maximum of four thousand dollars ($4,000) to implement
projects, train leaders, purchase consumable materials, off-set membership costs, etc. These projects will
each demonstrate innovative methods of attracting youth from rural, urban or suburban communities into 4-H
and developing sustainable projects to retain members on a long term basis.
Evaluations of the projects will be implemented annually, with on-going reviews against specific objectives
and measurable outcomes.
All applicants must complete the Canadian 4-H Council’s Grant Application Form and Budget Worksheet. All
requested information and documentation must be provided at the time of application.
Applicants can access the Application, Guide and other pertinent information on the Canadian 4-H Council
website at www.4-h-canada.ca; as well as obtain on-going support from the Canadian 4-H Council office.
Applications can only be made to one Canadian 4-H Council funding source (e.g. Applicants requesting
funding from the RBC Rural – Urban Youth Outreach Program cannot submit an application for the
same project under the Agrium 4-H Youth Leadership Initiative program, Growing Forward Grants
For the 2013-2014 program, approved projects must commence and be completed within the 2013-2014
fiscal year (March 1, 2013 – February 28, 2014). Projects already completed are not eligible for funding.
Applicants must contribute a minimum of 20% of eligible costs from their own financial resources.
Applicants must be willing to provide press releases, feature articles, use RBC Royal Bank and/or 4-H
Canada Word Marks in all printed materials and be willing to have Representatives from RBC Royal
Bank and Canadian 4-H Council attend events.
Eligible projects will respect the current provincial 4-H mandate and criteria.
Applications for the 2013-2014 program must be received at the Canadian 4-H Council no later than
midnight EST November 26, 2012. The Canadian 4-H Council does not assume responsibility for postal
delays, misrouting, or computer errors. It is the applicant’s sole responsibility to confirm receipt and
Grants will be awarded up to a maximum of $4,000.00 with fair and equitable provincial distribution,
and in respect of the quality of the applications submitted.
Exclusions and Limitations:
Based on the mandate of the RBC Charitable Foundation, and / or the Canadian 4-H Council, there are
certain exclusions and limitations for funding approval including;
Funds may not be used for travel or exchange programs.
Funds will not be provided to existing groups or Provincial 4-H Agencies to continue current
initiatives or programming.
Funds may not be used to purchase capital equipment (vehicles, computers, appliances etc).
Funds are to be used for grassroots – broad based community support of new club development.
Funds may be used for local travel to meetings, workshops and meeting costs, or to pay for
facilitators / guest speakers.
Funds may be used for marketing; consumable supplies and materials; attendance costs for local
activities; consumable equipment (sporting goods); set up costs; facility rental; membership fees;
administrative costs; and other costs that may benefit long term sustainability of the project.
Review / approval process:
Applications will be reviewed generally within four to six weeks of the application deadline and applicants
will be notified generally within one month of the Canadian 4-H Council’s decision. All decisions of
Canadian 4-H Council pertaining to the program shall be final.
Applicants should receive funding of 75% within thirty days of notification of approval of the grant.
Reporting and Post-disbursement requirements:
All applicants awarded a grant by the Canadian 4-H Council must complete and return a Final Report and
Evaluation within thirty days of completion of the project, detailing and accounting for how the grant funds
were spent. Failure to submit the Final Report and Evaluation on a timely basis or expending grant funds for
purposes other than those for which they were sought will preclude the award of further grants to the grant
recipient. A maximum of 25% of the grant will be withheld until the Final Report and Evaluation is received
and accepted by the Canadian 4-H Council. Unused grant funds shall be returned to the Canadian 4-H
Council. A number of specific criteria will be measured against including;
reporting on how they achieved (or did not achieve) their stated Goals and Objectives;
what short and long term impact they had on their community.
what marketing was done to promote the RBC Charitable Foundation and the 4-H Program.
how will / could the project be sustained on a long term basis
what specific projects / activities were organized and delivered, and what impact did these have on
participant feedback evaluations to be completed.
indicate what reach was achieved by this project (numbers of youth involved).
identify the target groups met, and provide participation statistics and demographics (age, gender,
mother tongue, citizenship, and other demographics as per the Participant Information Form)
identify the number of youth initially contacted and those still involved (tenure).
For more information:
Please contact the Canadian 4-H Council at (613) 234-4448 or Email email@example.com