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									TOWN OF CHEYENNE WELLS                          REGULAR MEETING                            COUNTY OF CHEYENNE
MUNICIPAL COMPLEX                                MARCH 13, 2012                            STATE OF COLORADO
151 SOUTH 1ST STREET                               7:00 P.M.
CHEYENNE WELLS, CO 80810


CALL TO ORDER

       Mayor Monte Baker called the meeting to order at 7:00 p.m. and led the group in the Pledge of
Allegiance to the U.S. Flag.

       There being present the following persons:

               Council: Saundra Roberts, Sharon Hevner, Rayetta Palmer,
                        Marion Henderson, and Harrison Nelson (7:03 p.m.).

               Absent:     Henry Tourney.

       Members of Staff present:

               Dannie McMillan              Town Superintendent
               Debbie Knudsen               Town Clerk
               Cindy Hoffman                Deputy Clerk
               Ken Putnam                   Cheyenne County Sheriff

       Visitors: None.

APPROVE AGENDA

      The agenda was approved upon motion from Councilwoman Palmer and seconded by Councilwoman
Hevner. All voting for, motion carried.

VISITOR LIST

       Don Esarey Chamber Bucks
       Mr. Esarey did not attend the meeting.

SHERIFF’S REPORT

        Sheriff Putnam came before Council to discuss the past month’s activity. Sheriff Putnam reported he
has had two dispatchers quit recently and one who has been ill. The department currently has a dispatcher in
training and one of the deputies has been filling in. Mayor Baker thanked Sheriff Putnam for attending the
meeting.

       February Municipal Court Report
       Council reviewed the February Municipal Court Report submitted by Clerk Knudsen.

APPROVE MINUTES FOR JANUARY 9 AND FEBRUARY 14

      Council reviewed and approved the January 9, 2012 and the February 14, 2012 minutes upon motion
from Councilwoman Palmer and seconded by Councilwoman Roberts. All voting for, motion carried.
March 13, 2012 Minutes                                                                                            2
BUILDING PERMITS

          There were no building permits submitted for this meeting.

BILLS FOR ALL FUNDS

       Council reviewed and approved the bills for all funds upon motion from Councilwoman Palmer and
seconded by Councilman Henderson. All voting for, motion carried.

          Mud Run Donation
        Clerk Knudsen reported she had received a request from Tracy Akers for the 2012 Mud Run to be held
June 9, 2012. Discussion followed. The Town will donate $250 to the 2012 Mud Run upon motion from
Councilman Henderson and seconded by Councilwoman Roberts. All voting for, motion carried.

ADMINISTRATIVE STAFF UPDATE

          Council reviewed the Administrative Staff memo.

      Clerk Knudsen reported the GOCO Grant for the pavilion has been sent in and Town should hear
sometime in June the outcome. The CDOT Enhancement Grant for the Highway 385 Project that was sent in
too.

        Clerk Knudsen inquired if she could look into the price of obtaining cable to have local TV channels in
the event of an emergency for the facility. Discussion followed. Clerk Knudsen will check into the price from
several companies and bring back the options at the next meeting.

       Clerk Knudsen reported she and Deputy Hoffman will be preparing the permanent mail in ballots on
Friday for the Municipal Election. Voters may sign up for an absentee ballot until March 30. Discussion
followed.

       Superintendent McMillan asked for clarification concerning the Volunteer Firemen, EMT, and Vacation
leave. Superintendent McMillan stated the policies must be made and applied fairly to all employees.
Discussion followed. It was Consensus of Council that for the Volunteer Firemen leave-employees be granted
up to 12 hours of paid leave if needed per month with prior approval from administration and the EMT leave-
employees shall take unpaid leave or deduct the hours used from the employee’s accumulated leave with prior
approval from administration. The Vacation leave for all employees will continue to be utilized in hourly
increments.

       Council and staff discussed the request from Angie Weed concerning the Tumbleweed Festival.
Discussion followed. Council and Staff discussed the possibility of employment for the special events and
museum assistance throughout the summer season. No decision was made. Clerk Knudsen will send a letter to
Mrs. Weed inquiring exactly what she is requesting from the Town for the Tumbleweed Festival.

          Clerk Knudsen reported the Town of Cheyenne Wells audit will be March 28 & 29.

       Councilman Henderson inquired of the siren repair. Superintendent McMillan stated the Town crew
would not be fixing the sirens and Avtec has been contacted to make the repairs.



Minutes typed by Cindy Hoffman Deputy Clerk
March 13, 2012 Minutes                                                                                         3
DEVIN DICKEY FIRE HYDRANT REQUEST

       Council reviewed the letter for the fire hydrant request submitted from Devin Dickey. Discussion
followed. It was Consensus of Council to deny the request at this time.

REVIEW PASCHAL ENERGY TOWN MINERAL LEASE

       Council and staff reviewed the proposed mineral lease from Paschal Energy. Discussion followed. This
agenda item died due to a lack of motion.

DISCUSS MEDICINE ARROW PARK CAPITAL ENHANCEMENT

        Park Committee Councilwoman Hevner reported that the Town has the funds in capital enhancement to
purchase a piece of playground equipment for the Medicine Arrow Park. Discussion followed. A merry go
round for middle age children that meets the CIRSA requirement will be purchased for Medicine Arrow Park
upon motion from Councilwoman Hevner and seconded by Councilman Henderson. All voting for, motion
carried.

APPROVE ORDINANCE #260 “ADOPT A PROCEDURE FOR THE IMPLEMENTATION OF
ANNUAL GENERAL FEES”

       Council reviewed and approved Ordinance #260 “Adopt a Procedure for the Implementation of Annual
General Fees” upon motion from Councilwoman Palmer and seconded by Councilwoman Roberts. All voting
for, motion carried.

APPROVE 2012 EMPLOYEE HANDBOOK

        Council reviewed the 2012 Employee Handbook. Discussion followed. The 2012 Employee Handbook
was approved as corrected upon motion from Councilwoman Roberts and seconded by Councilwoman Hevner.
All voting for. Councilwoman Palmer stated she was voting for the approval of the 2012 Employee Handbook
but voting against the reference to the EMT section. Mayor Baker declared the motion carried.

REVIEW ATTORNEY CORRESPONDENCE-BARKING DOGS & SALES TAX EXEMPTION

         Council reviewed the correspondence received from Attorney Kimble with the suggestions for the
control of barking dogs. Discussion followed. It was Consensus of Council not to pursue the barking dog issue
at this time.

        Clerk Knudsen discussed the needed change for the code offense for fraud as listed in the code book.
Discussion followed. It was Consensus of Council not to pursue the change of the ordinance that pertains to
fraud as the Town is a court of non-record.

       Council reviewed the correspondence from Attorney Kimble concerning the Sales Tax Exemption for
vehicles. Discussion followed. It was Consensus of Council to collect the City Sales Tax when purchasing the
vehicle tag and then if the individual feels they should be exempt from the City Sales Tax they may request
from Council a refund.

BREAK

          Mayor Baker declared a 5-minute recess at 8:15 p.m.
Minutes typed by Cindy Hoffman Deputy Clerk
March 13, 2012 Minutes                                                                                          4
      Mayor Baker reconvened the meeting at 8:20 p.m.

EXECUTIVE SESSION

       Council and Administrative Staff went into Executive Session at 8:20 p.m. upon motion from
Councilwoman Palmer and seconded by Councilwoman Roberts. All voting for, motion carried. Mayor Baker
asked Councilwoman Palmer to excuse herself from Executive Session due to a conflict of interest at 8:21 p.m.

       Mayor Baker, Councilman Nelson, Councilman Henderson, Councilwoman Hevner, Councilwoman
Roberts and Administrative Staff came out of Executive Session at 8:55 p.m. upon motion from Councilman
Henderson and seconded by Councilwoman Roberts. All voting for, motion carried.

2012 ELECTION UPDATE

          Approve Resolution #3-2012 “Election Judges”
       Council reviewed and approved Resolution #3-2012”Election Judges” upon motion from Councilwoman
Roberts and seconded by Councilwoman Hevner. All voting for, motion carried.

CW HOUSING REPORT-COUNCILWOMAN HEVNER

       Councilwoman Hevner reported everything at the CW Housing Authority is going well. The budget
hearing went fine. The CW Housing Authority is accepting applications for a part-time maintenance person.

ECCOG REPORT-COUNCILWOMAN PALMER

          Councilwoman Palmer reported ECCOG had their reorganization meeting this past month.

          The Colorado Department of Transportation contract was signed January 1, 2012.

       ECCOG will be writing a new CDBG Loan Capital Grant for 2013-2015. The small businesses that
could fall under Public Works, Economic Development, and HUD may be able to apply for these funds.

          The Energy Impact Grants may be coming back.

       The bill to combine the Aging Unit and Human Service is going through but not introduced to
Legislation yet, this would make the senior service to compete with social services for funding. We are
encouraged to contact the Colorado Municipal League in opposition of this bill.

       The Enterprise Zone certified credits for Cheyenne County in 2008 were 68 for a total of 5 million and
in 2011 there were 47 for a total of 5 million. This was only for any donation over $250.

       ECCOG viewed a presentation on the Rural Philanthropy Days in Fort Morgan and Brush and
encouraged all to the local non-profit groups to attend.

        The Our Journey campaign will not offer any prizes this year, but will have Mini Silver Journey Tours
this season.

       The May ECCOG meeting will be in Simla and the June meeting will be in Cheyenne Wells and
hopefully ECCOG will get to tour the Ladder Creek Helium Plant.

Minutes typed by Cindy Hoffman Deputy Clerk
March 13, 2012 Minutes                                                                                  5
      Council reviewed the new Colorado Central Plains handout Councilwoman Palmer distributed. These
handouts will be available at the City Complex, Cheyenne County Courthouse, and the Town of Kit Carson.

FYI’S

          Rural Philanthropy Days
       The Rural Philanthropy Days will be June 20-22 in Fort Morgan and Brush. Please let Clerk Knudsen
know if you plan to attend.

          CML Conference
        The Colorado Municipal League Conference is June 19-22 in Breckenridge. Councilman Tourney plans
to attend. Please let Clerk Knudsen know if you plan to attend.

          Review Correspondence Letter
          Council reviewed the correspondence letter submitted from Lana Pelton.

          Annual Dog/Cat Clinic
       The Annual Dog/Cat Clinic will be April 18 from 3-5 p.m. at the City Shop. Rabies will cost $8 and
distemper will cost $18.

          Annual Spring Cleanup
        The Annual Spring Cleanup will be May 4 and 5. The town crew will pick up bagged and prepared
piles of items upon prior request. Discussion followed concerning trying to get individual property owners to
clean up their properties.

          CML Legislative Update
        Councilwoman Palmer and Superintendent McMillan attended the CML meeting and updated Council
reporting many are concerned with the oil fracking. There was also discussion of adding nutrients to the sewers
which may promote algae growth being bad for the sewer system. Mayor Baker thanked Councilwoman
Palmer and Superintendent McMillan for attending the meeting.

          CWRA Conference Update
       Superintendent McMillan reported from the Colorado Rural Water Association Conference that the
Clean Water Drinking Act will be adding a few elements each year to be tested for by each entity. Mayor Baker
thanked Superintendent McMillan for attending the conference.

          100th Birthday Proclamation
       The Town will proclaim Margaret Ackerman Mayor for the Day on March 24, 2012 in honor of her
100th Birthday.

MAYOR, COUNCIL, & STAFF COMMENTS

          Deputy Hoffman
        Deputy Hoffman reported most of the information for the Colorado Central Plains Event Guide has been
sent in and are just missing the 2012 Smoky River Golf Course schedule which will sent when received.

          Councilman Henderson
          Councilman Henderson inquired of the Spring Cleanup dates again. They are May 4 and 5.



Minutes typed by Cindy Hoffman Deputy Clerk
March 13, 2012 Minutes                                                                                           6
          Councilwoman Palmer
       Councilwoman Palmer stated she knew of a town that has a community wide garage sale, does Council
wish to consider this for a possible fund raiser for a non-profit group. Discussion followed. No decision was
made.

OTHER

          Regular Meeting Date
       The next regular meeting will be April 10 at 7 p.m. and the format will be determined after the April 3
Election.

          Town of CW 122nd Celebration
          This item will be discussed at a later date.

ADJOURNMENT

          Mayor Baker adjourned the meeting at 9:15 p.m.



                                                         ____________________________________________
                                                         Monte Baker                            Mayor




________________________________________
Deborah G. Knudsen       CMC, Town Clerk




Minutes typed by Cindy Hoffman Deputy Clerk

								
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