Association of Yukon Communities by 5pu6vf

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									                 Association of Yukon Communities
                              2009 Annual General Meeting
                                   April 23-26, 2009
                                  Watson Lake, Yukon

                                          Minutes
In Attendance:
Members
Bev Buckway, Association of Yukon Communities          Geoff Scherer, Village of Haines Junction
Tom Paterson, Association of Yukon Communities         Scott Bolton, Village of Mayo
Lindsay Agar, Association of Yukon Communities         Barb Barchen, Village of Mayo
Laura Eby, Association of Yukon Communities            Margrit Wozniak, Village of Mayo
Michelle Vainio, Town of Faro                          Robin Smarch, Village of Teslin
John Steins, City of Dawson                            Sandy Smarch, Village of Teslin
George Nassiopoulos. Village of Haines Junction        Wes Wirth, Village of Teslin
Dennis Shewfelt, City of Whitehorse                    Margaret Douville, Village of Teslin
Dave Stockdale, City of Whitehorse                     Eldo Enns, city of Dawson
Florence Roberts, City of Whitehorse                   Linda Pringle, South Klondike LAC
Val Benoit, Town of Faro
Rose Price, Town of Faro
Nancy Moore, Town of Watson Lake
Sharon Miller, Town of Watson Lake
Patti McLeod, Town of Watson Lake
Elaine Wyatt, Village of Carmacks
Doris Hansen, Village of Carmacks
Clint Wheeler, Village of Carmacks
Cory Bellmore, Village of Carmacks
Mike Crawshay, Village of Haines Junction
Ernie MacKinnon, Village of Haines Junction
Darlene Sillery, Village of Haines Junction

Observers
Shannon Albisser, Rural Secretariat
Paul Moore, Government of Yukon
John McGovern, Government of Yukon
Christine Smith, Government of Yukon
Stephanie Wadell, Whitehorse Star
Jim Wolftail, Deputy Chief Liard First Nation
Archie Lang, Government of Yukon
Arthur Mitchell, Government of Yukon
Eric Fairclough, Government of Yukon
Marion Horne, Government of Yukon
Glenn Hart, Government of Yukon
Larry Bagnell, Member of Parliament
Jeff O’Farrell, Government of Yukon




                                                                                Page 1 of 12
1.   Call to Order:

     President Buckway called the meeting to order at 10:37 am on Friday, April 24, 2009. She recognized
     the delegates attending, and welcomed all of the members and guests in attendance. She introduced
     the executives on the board as well as new staff members to AYC, Laura Eby and Janbro.
2. Adoption of Agenda:

         MOTION AGM 09-001 THAT the Agenda be adopted.

         Moved by: John Stein
         Seconded by: Doris Hansen                                                      CARRIED
3. Adoption of Minutes from the:

     3.1 2008 AGM and Conference (attachment)

         MOTION AGM 09-002 THAT the Minutes of the 2008 AGM be adopted.

         Moved by: John Stein
         Seconded by: Doris Hansen                                                      CARRIED
     3.2 Special General Meeting September 2008 (attachment)

         MOTION AGM 09-003 THAT the Minutes of the Special General Meeting September 2008
         be adopted.

         Moved by: Geoff Scherer
         Seconded by: Val Benoit                                                CARRIED

4. President’s Report

     The President’s report was included in the meeting package. President Buckway reviewed the work
     of the Association both federally and territorially throughout the year.

     President Buckway was pleased to report that Minister Lang has committed to improving
     communications with municipalities and that AYC has instituted quarterly meetings with the
     Minister of Community Services.

     As part of the board for FCM, President Buckway met with the Minister of Infrastructure, John
     Baird, in Ottawa, in January of this year. Minister Lang and Robert Magnusson, ADM of
     transportation were there as well to discuss the federal budget and the Building Canada Fund.

     President Buckway mentions FCM passed a resolution that urges municipalities to stop using
     bottled water. Municipalities are encouraged to use tap water whenever possible.

     Vice President John Steins and President Buckway attended a meeting of the Gas Tax Oversite
     Committee in February. They received an update on ICPs and Projects and reviewed the annual
     reports and audits. Considerable time was spent discussing the Canada-Yukon Joint Evaluation of
     the Gas Tax Fund.

     ED, Tom Paterson and President Bev Buckway met with MP Larry Bagnell in January to discuss the
     Federal budget and pipeline spending. The AYC board decided at the March board meeting to take
     an information only approach to pipeline preparations for the time being.




2009 AGM – Watson Lake, Yukon
       MOTION AGM 09-004 THAT the Presidents report be approved.

       Moved by: John Steins
       Seconded by: Geoff Scherer                                             CARRIED


5. Executive Director’s Report

   The Executive Director’s report was included in the meeting package. Tom Paterson briefly went
   over the highlights of his report.

   Issues being monitored by AYC include the Building Canada Fund, a renewed AYC/YG MOU on
   Cooperation and Consultation, the Group Insurance Plan, an energy audit for municipalities and the
   Northern Strategy funded CTTS project.

   AYC is overseeing a DVD project aimed at encouraging people to run in the upcoming municipal
   election. Thanks to CDF for the funding for that.

   AYC has joined the Whitehorse and the Yukon Chambers of Commerce and has experienced more
   contact with Federal and YG employees.

   AYC participated with YG in an update of the Land Management Guide. The new brochure is very
   informative, and well prepared.

   AYC will be working with The City of Dawson to bring them into the Inter-municipal Business
   License Program. AYC will be re-writing the agreement to include The City of Dawson.

       MOTION AGM 09-005 THAT the Executive Directors report be approved.

       Moved by: Geoff Scherer
       Seconded by: Elaine Wyatt                                              CARRIED

6. Committee Reports:

  6.1. Community Training Trust Society Board Report and Appointments

       Deferred to item 11

  6.2. Municipal Act Review

       Mr. Paterson gave an overview of the process. He stated that it was expected that MARC would
       be reconvened sometime in the near future for another meeting. Other than that there was
       nothing to report.

  6.3. Constitution and Bylaws

       Bev Buckway spoke to the Constitution and Bylaws. She explained that the Constitution was
       amended and adopted in September 2008. The Constitution is reviewed on a regular basis.

  6.4. Standing Committee on Nominations

       No elections required

  6.5. Advocacy Working Group




2009 AGM – Watson Lake, Yukon
         Nothing to report

7. Outside Committee Representation

     See Presidents and Executive Directors Reports
8.   Presentation of the 2008 Financial Statements

     Mr. Paterson explained the financial statements to the board. He noted there was a significant piece
     of cash that is a surplus for the Northern Strategy Program and that AYC intends to increase training
     opportunities. Some monies were transferred into the reserve accounts. The contingency reserve is
     used for members to apply for travel costs to the AGM for FCM.

     MOTION AGM 09 006- THAT the Financial statements be accepted.

     Moved by: Geoff Scherer
     Seconded by: Doris Hansen                                                    CARRIED

     8.1 Appointment of an auditor

         MOTION AGM 09-007 THAT the Appointment of an Auditor for 2009 be Ordish and
         Ordish.

         Moved by: Geoff Scherer
         Seconded by: Doris Hansen                                                CARRIED

Meeting Adjourned at 11:00am until Sunday April 26/09 at 9:00 am.

AGM reconvened Sunday, April 26, 2009 at 9:13am. President Buckway called the meeting to order.

9.   Old Business

         9.1 AYC Northern Strategy Training Project

         Lindsay gave a brief description on what the Northern Strategy Training Project is and listed the
         training programs she is currently working on. She noted special appreciation for the
         facilitators who host these training programs as they volunteer their time. There will be a
         community tour this summer, and after the election there will be an orientation for new
         councillors.

         9.2 Strategic Plan Update

         The Strategic Plan was included in the meeting package. President Buckway noted that there
         will be a strategic planning session in Haines Junction on Saturday September 26/09, the day
         before the fall board meeting.

         9.2 YCIA Liability Reciprocal

         As the chair of YCIA, Wes Wirth spoke regarding the reciprocal, as of March 31/09 there is
         $545,000 in the reciprocal. Wes sent a letter to YG regarding liability reciprocal in March of
         this year, and there has been no response to date.

10. Resolutions Committee Report and New Resolutions

10.7 Infrastructure Funding Programs



2009 AGM – Watson Lake, Yukon
MOTION AGM 09-008 THAT Resolution # 09-AT-01 Infrastructure Funding Programs
for Yukon Municipalities be adopted as presented by the Town of Faro.

           Moved by: Michelle Vainio
           Seconded by: George Nassiopoulos                                           CARRIED

Past President Michelle Vainio spoke regarding the resolution and mentioned YG is currently working
on the issue.

Resolution # 09-AT-01 Infrastructure Funding Programs for Yukon
Municipalities

WHEREAS the Government of Yukon with Federal Government funding
provides for financial assistance to local governments to implement initiatives
to address services and infrastructure needs; and

WHEREAS considerable effort is made by local governments to apply for
monies under a variety of territorial funding programs with strict application
criteria; and

WHEREAS Yukon communities are limited in the resources required for
planning budgeting and implementing projects affected by these funds that are
often put on hold pending territorial decisions regarding applications;

THEREFORE BE IT RESOLVED that the Government of Yukon be requested
to amend infrastructure funding programs to: standardize the application
process; expedite approval times; reduce paperwork; reduce staff time; so that
municipalities can better plan their finances around funding opportunities;

AND BE IT FURTHER RESOLVED to ensure that all communities might have
reasonable and equitable opportunity to access these funds so that the base
infrastructure for all Yukon communities is brought up to standard due
consideration be given to waive the portion of funding that is required from
municipalities for their portion of the funding formulas.

After some discussion, Councillor Scherer called for a vote from the floor and the
RESOLUTION was CARRIED.

10.8 Amendment to the Motor Vehicle Act

MOTION AGM 09-009 THAT Resolution # 09-AT-02 Amendment to the Motor Vehicles Act
(Accessibility) be adopted as presented by the City of Whitehorse.

       Moved by: Florence Roberts
       Seconded by: Dave Stockdale                                                    CARRIED

Councillor Florence Roberts read the notes (below) to the Whitehorse Resolution concerning the
MVA. Michelle Vainio mentions her council felt that business owners should be responsible for
towing cars from handicap parking. President Buckway comments that this is a request from the
store owners to have by-law officers enabled as currently it is out of their jurisdiction. There


2009 AGM – Watson Lake, Yukon
would have to be a written/verbal agreement with property owners. Municipalities could enact
this if they choose to. Elaine Wyatt suggests vehicles be towed when handicap parking is
violated.

Resolution # 09-AT-02 Amendment to the Motor Vehicles Act (Accessibility)

WHEREAS improper use of disabled parking stalls on private property has been identified
as an ongoing issue of concern to the disabled community; and
WHEREAS the need for enforcement of disabled parking provisions on private property
has been specifically identified by the City of Whitehorse Persons With Disabilities
Advisory Committee; and
WHEREAS the Motor Vehicles Act does not permit municipalities to enforce parking
regulations on private property; and
WHEREAS the Government of Yukon has indicated that it does not plan to go forward
with amendments to the Motor Vehicles Act in 2009 as previously proposed;
THEREFORE BE IT RESOLVED that the Association of Yukon Communities request
the Government of Yukon to bring forward in the Fall of 2009 an amendment to the Motor
Vehicles Act to allow municipalities to enforce parking regulations on privately owned
land.

Notes to the Whitehorse Resolution concerning the MVA:

The City of Whitehorse Bylaw Department has received numerous complaints over the years
from disabled persons who have not been able to access properly allocated disabled parking
stalls on private property. It has been identified that a small but important amendment to the
Motor Vehicles Act would be required in order to allow municipal staff to enforce disabled
parking provisions on private property.
A suitable amendment has already been drafted by the Government of Yukon, and a plan,
complete with budget funds, was in place for public consultation during the first part of 2009
followed by presentation of the proposed amendments to the Motor Vehicles Act at the Fall
sitting of the Legislature.
The City of Whitehorse was informed that the proposed amendments to the Motor Vehicles Act
would not be going forward as planned. No reason was given.
This unexpected change of plans is very unfortunate as it means that important and significant
amendments to the Act will be delayed for an in-determinant amount of time.

After some discussion, Councillor Scherer called for a vote from the floor and the
RESOLUTION was CARRIED.

10.9   A Coordinated Approach to Landfill Issues

MOTION AGM 09-0010 THAT Resolution # 09-AT-03 The Need for a Coordinated Response
to Landfill Issues from AYC and Affected Communities be adopted as presented by the
Village of Haines Junction.




2009 AGM – Watson Lake, Yukon
       Moved by: Mike Crawshay
       Seconded by: Nancy Moore                                                   CARRIED

George Nassiopoulos spoke on behalf of Haines Junction council and their thoughts regarding
landfills. Michelle Vainio suggests a friendly amendment to the resolution to add “all communities
through AYC engage”

MOTION AGM 09-011 THAT Resolution 09-AT-03 The Need for a Coordinated Response to
Landfill Issues from AYC and Affected Communities be adopted as amended to add the
words ‘through AYC.’

        Moved by: Mike Crawshay
        Seconded by: Florence Roberts                                             CARRIED

President Buckway spoke regarding the connection between the landfill issue and the solid waste
strategy issue. George responds noting both issues work in conjunction with each other. Mike
Crawshay suggests it’s important to have a united voice from the communities to incorporate this
issue.

Resolution # 09-AT-03 The Need for a Coordinated Response to Landfill Issues from AYC
and Affected Communities

WHEREAS all incorporated and many unincorporated communities have responsibilities for
running and maintaining landfills; and

WHEREAS operators of landfills are being more heavily regulated and subject to YESSA
reviews and conditions; and

WHEREAS the costs of meeting new regulatory requirements and operations of said landfills
are constantly increasing;

WHEREAS landfills operated by the Yukon Government are continuing the practise of burning
refuse while some communities are prohibited from doing so or have adopted no burn policies of
their own initiative; and

WHEREAS the cost of monitoring the landfills is also increasing, often requiring new dedicated
staff that are not currently on many communities’ payrolls;

THEREFORE BE IT RESOLVED that all communities through AYC engage with the Yukon
Government in formal talks on developing plans to deal with all landfill issues, develop concrete
timelines for implementation of these plans and where required, increase funding to operators
(i.e. communities) to help offset increasing costs to the operators.

After some discussion, Councillor Scherer called for a vote from the floor and the
RESOLUTION was CARRIED.

10.10 Increased RCMP Resources

MOTION AGM 09-012 THAT Resolution # 09-AT-04 Increased RCMP Resources be
adopted as presented by the Village of Carmacks.




2009 AGM – Watson Lake, Yukon
       Moved by: George Nassiopoulos
       Seconded by: Bev Buckway                                                    CARRIED

Elaine Wyatt talks about the crime in communities vs. the members on staff. Most crimes in the
communities require 2 RCMP to attend the scene and sometimes only 1 member is available. Nancy
Moore mentions Watson Lake has been affected as 2 RCMP members were transferred from there
to other communities. John Steins talks about the current RCMP shortage of staff and refers to it
as a crisis. Discussion followed suggesting an amendment to the resolution to remove the words
‘resources or.’

MOTION AGM 09-013 THAT Resolution 09-AT-04 Increased RCMP Resources be
adopted as amended to remove the words ‘resources or’

        Moved by: George Nassiopoulos
        Seconded by: Elaine Wyatt                                                  CARRIED

Nancy Moore suggests a motion to take the issue to FCM. After some discussion it was decided
that President Buckway would bring forward the issue at FCMs AGM in June.

Resolution # 09-AT-04 Increased RCMP Resources

WHEREAS the Government of Yukon contracts the services of the RCMP for
policing in Yukon; and

WHEREAS new national policy requires a multi-member response to the
following types of calls; violence, domestic disputes, weapons, persons that
possess a threat to themselves or others, and areas where there is lack of
communication; and

WHEREAS the majority of current call volume and type in Yukon communities
fit into these type of calls and, policing resources and personnel in Yukon
Communities are or have reached maximum capacity as they are staffed as 2
or 3 member detachments, making it very difficult to schedule and meet these
new policies;

THEREFORE BE IT RESOLVED that the Association of Yukon Communities
support requests for increased personnel for the RCMP to the Government of
Yukon.

Councillor Scherer called for a vote from the floor and the RESOLUTION was CARRIED.

10.11 Professional AYC Staff Resources

MOTION AGM 09-014 THAT Resolution # 09-AT-05 Professional AYC Staff
Resources be adopted as presented by the Village of Carmacks.

        Moved by: George Nassiopoulos
        Seconded by: Elaine Wyatt                                                  CARRIED

Elaine Wyatt would like to see AYC urge YG to retain additional professional staff to address the
engineering needs of the communities. YGs engineers are too busy to accommodate the needs of the
communities. Dave Stockdale suggests a friendly amendment. George asks what type of engineer would



2009 AGM – Watson Lake, Yukon
be required as several may be needed. Discussion followed regarding the Bill of Canada Fund and this
issue. Continued discussion on what type of engineer and how hard they are to find. Paul Moore ADM
Community Services supported the idea of changing the resolution. Discussion followed on how to
change the wording and was approved as follows:

MOTION AGM 09-015 THAT Resolution 09-AT-05 Professional AYC Staff
Resources be adopted as amended to change the last paragraph to read ‘ THEREFORE BE IT
RESOLVED that the Association of Yukon Communities urge YG Community Services to retain
additional professional staff to address the project management and engineering needs of the
communities.

        Moved by: Bev Buckway
        Seconded by: Nancy Moore                                                        CARRIED

Councillor Scherer called for a vote from the floor and the motion to amend was CARRIED.

Resolution # 09-AT-05 Professional AYC Staff Resources

WHEREAS the Municipal Governments in Yukon have reached or exceeded
their Human Resource Capacity; and

WHEREAS communities do not have the financial resources to retain
professionals such as engineers on staff and it is very expensive to hire them
on a project by project basis; and

WHEREAS it is becoming increasingly difficult to retain qualified professionals
in rural communities as demand for their services is already high; and

WHEREAS communities are now preparing projects for Gas Tax and Bill of
Canada Funds;

THEREFORE BE IT RESOLVED that the Association of Yukon Communities
urge YTG Community Services to retain additional professional staff to address
the project management and engineering needs of the communities.

After some discussion Councillor Scherer called for a vote from the floor and the
RESOLUTION was CARRIED.

10.12   Review of the Property Asessment and Taxation Act

MOTION AGM 09-016 THAT Resolution # 09-AT-06 Review of the Property
Assesment and Taxation Act be adopted as presented by the Village of Carmacks.

        Moved by: Elaine Wyatt
        Seconded by: Dave Stockdale                                                     CARRIED

Elaine Wyatt gave a review of the resolution. Cory Bellmore explained that the Village of Carmacks paid
for an advertisement in the Yukon, neither of the property owners resided in the Yukon. Discussion
continued regarding the resolution. George Nassiopoulos felt that these rules and regulations are in
place for good reason. Bev Buckway agreed adding that public notices reflect poorly on those that do not
pay their taxes.



2009 AGM – Watson Lake, Yukon
Resolution # 09-AT-06 Review of the Property Assesment and Taxation
Act

WHEREAS the Association of Yukon Communities membership communities
are taxing authorities in their own communities; and

WHEREAS the Communities are required by law to abide by the Municipal
Finance and Community Grants Act 2002, being chapter 155 of the Revised
Statues of Yukon when administering their property tax program; and

WHEREAS some requirements of this act relating to delinquent taxes creates a
higher financial burden on municipalities then the delinquent taxes
themselves;

THEREFORE BE IT RESOLVED that the Association of Yukon Communities
request discussions with the Department of Community Services for the review
of the Municipal Finance and Community Grants Act.


Notes to this Resolution:

In the 2008 taxation year, the Village of Carmacks had a total of 2 properties
that were delinquent on their property taxes. The total of these 2 properties
was $200.00 (both undeveloped lots). The Act requires this to be posted in a
circulating Yukon paper, the cost of which is around $350.00. Neither of the
property owners resides in Yukon.

Councillor Scherer called for a vote from the floor and the RESOLUTION was DEFEATED.

MOTION AGM 09-017 THAT Resolution # 09-AF-07 RCMP Services be adopted.

       Moved by: John Steins
       Seconded by: Bev Buckway                                             CARRIED

Resolution # 09-AF-07 RCMP Services

WHEREAS AYC has determined that there is a shortage of RCMP services in Yukon
communities;
THEREFORE BE IT RESOLVED that this issue be brought forward on behalf of AYC
to the FCM Northern Forum.
Councillor Scherer called for a vote from the floor and the RESOLUTION was CARRIED.


11. Community Training Trust Society Board Report and Appointments

Michelle Vainio spoke regarding the AGM for CTTS held at the Recreational Centre in Watson Lake on
Saturday April 25/09.




2009 AGM – Watson Lake, Yukon
Following is the executive:

        Michelle Vainio – Chair
        Doris Hansen – Vice - Chair
        Barb Barchen – Treasurer
        Dennis Shewfelt – Secretary
        Linda Pringle – Director
        Robin Smarch – Alternate

Michelle thanked everyone involved with CTTS and mentioned it was a very busy year.

MOTION AGM 09-018 to approve Community Training Trust Society Constitution

        Moved by: Geoff Scherer
        Seconded by: Mike Crawshay                                                      CARRIED

President Buckway called for a vote from the floor and the RESOLUTION was CARRIED.

Tom Paterson talked about the future of community training funds. He referred to hand outs for further
information.

12. New Business

The Executive Director reviewed the awards presented and the names of the recipients:

   12.1 AYC Awards for 2009

      12.1.1 AYC Scholarship – Brendan Pike, Natasha Chatterton
       12.1.2 Hanseatic Award – Phyllis Forbes

       12.1.3 Municipal Employee Award of Excellence – Cory Lyn Bellmore

       12.1.4 YEC/AYC Sustainability Award – Town of Faro

   12.2 Landlord and Tennant Act:

President Buckway spoke regarding the act. Several issues are being addressed including concerns
from tenants and landlords, as well as accessability and roads. It is an ongoing act and she hopes to
see progress in the near future.

   12.3 Building Canada fund

President Buckway reflects on the round table discussion with Minister Archie Lang. She is confident
that this will roll out, but we will have to wait and see. Nancy Moore suggests if communities have an
idea of what they would like from the fund they should send in requests as soon as they can. Several
others agreed. Elaine Wyatt has requested a DVD on the subject and will forward to AYC. Paul Moore
spoke regarding the Infrastucture Stimulous and the letter sent out to Communities. The letter asked for
input from Communities regarding their needs.

   12.4 Pre-election Awareness Campaign DVD

John Steins spoke about the DVD that AYC is in the process of having made. The DVD will be geared
toward encouraging new people to run for council in the upcoming election. CTTS awarded $20,000.00




2009 AGM – Watson Lake, Yukon
to the project. A production company has been hired and the DVD will be ready for distribution by the
end of May. There will be 500 DVDs.

   12.5 Alaska Highway Pipeline

President Buckway spoke regarding the Alaska Pipeline, some discussions have happened at the
municipal level. YG and the Federal government are keeping municipalities in the loop. For now it is a
wait and see issue. AYC will continue to keep the board updated.

   12.6 AYC/CS MOU

Tom Paterson spoke regarding the draft MOU. Florence Roberts suggests concern about the comments
in the margins. Discussion follows regarding the comments. Bev Buckway suggests a motion to accept
the changes.

MOTION AGM 09-019 to accept AYC/Cs MOU as changed.

        Moved by: Geoff Scherer
        Seconded by: George Nassiopoulos                                                CARRIED

Discussion continues regarding the changes to the document. Nancy Moore suggests the executive of
AYC continue to hold discussions with YG. Mike Crawshay talks about what a MOU is, he suggests
that not alot of time needs to be spent on word-smithing.

President Buckway called for a vote from the floor and the RESOLUTION was CARRIED

 13. Other Business

   13.1 Location of 2010 AGM – There was a general agreement to hold the 2010 AGM in the Town of
Dawson City.

    13.2 True Sport – Bev Buckway encourages the board to become a member of True Sport. She gives
a description of what True sport is. A general agreement is reached.

MOTION AGM 09-020 to approve endorsement of True Sport by AYC

        Moved by: Geoff Scherer
        Seconded by: Mike Crawshay                                                      CARRIED

President Buckway called for a vote from the floor and the motion to amend was
CARRIED.

 14. Meeting Adjourned

MOTION AGM 09-021 to approve meeting adjourned.

        Moved by: Geoff Scherer
        Seconded by: Mike Crawshay                                                      CARRIED




2009 AGM – Watson Lake, Yukon

								
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