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CENTERS OF EXCELLENCE 2011-12 Quarterly Report 1st Qtr College: Pierce College Center of Excellence: Homeland Security Emergency Management Center Director: Mike Campbell Phone: 253-912-3622 Email: firstname.lastname@example.org Quarterly Report Period: July – September 2011 Provide a narrative description of Center activities conducted during the report quarter. Information reported should include, but not be limited to, the following: Community and technical college campuses visited or contacted, and the result of those contacts Events hosted/co-hosted by the Center host/co-host Projects to develop/update curriculum, update skill standards, develop/update I-BEST programs, eLearning, credit for prior learning, programs of study Core Expectation #1: Ensure the efficient use of state resources/foster a culture of cooperation within the community and technical college system. 1. Re-establish C-SEMS: Met with the VP of College Services at Everett CC, new Chair of the BAC Campus Safety sub-committee. Discussed re-organization of the, “Security- Emergency Management-Safety (C-SEMS) workgroup, mission, goals and objectives. The C-SEMS group was formerly known as the Campus Safety, Security, and Emergency Management Professionals workgroup. This meeting set the ground work for C-SEM’s and BAC collaboration on key programs and projects. The Center director will part of the BAC sub-committee dealing with C-SEMS. Provided the Campus Safety Report, noting that this report is due each October of even years (next Oct of 2012). 2. Communication w/allied fields: Updating of contact lists for HSEM allied programs to include them is distribution for Center eNews. 3. COE Allied Health: Provided the Allied Health COE with the Public Health Preparedness & Response Care Competencies National Framework. Allied Health has completed selection of director and will be working with the new director to communicate these new competencies to appropriate allied health field programs. 4. 3CP2 Training: Organized 3CP2 training in conjunction with the Region 5 Roundtable event on November 1. Met with Clover Park CC and Pierce Department of Emergency Management who have requested the 3CP2 training-of-trainers programs to certify staff and volunteers within their respective organizations to be training to deliver the 2 hour awareness level course. Will be providing the training to them within the next quarter. 5. COE Agriculture: Met with the Department of Agriculture to incorporate the both the HSEM and COE for Agriculture in the Departments HSEM 2012 federal grant request. Both COEs would support the Department’s Emergency Management staff in providing information, education and awareness to the agriculture industry and building information into the appropriate curriculums about food security and agri-terrorism 6. Clery Act Seminar: Met with Criminal Justice Training Commission to discuss the Center hosting the 1 ½ day workshop on December 1-2, 2011. Received approval from the Training Center to use their facility at no cost. Negotiated an agreement with Security on Campus, Inc., (SOC), the Clery family foundation, to deliver the training for up to 150 Washington colleges for a significantly reduced rate of $150 per attendee. 7. Campus safety/security/EM program improvements/training: Center provided examples of emergency notification message templates to the chair of the PIO Commission for distribution to its members. This shared tool allows each college PIO to tailor notification announcements that meet Clery Act timely notification requirements prior to a formal press release. 8. Citizen Preparedness: Presented to Lakewood United, a civic organization interested on topics of interest to the citizens and businesses of Lakewood. Speakers have been the City Manager, the Governor, State and U.S. Representatives, and authorities on the issues that affect Lakewood residents. The Centers presentation covered the video (When Lightning Strikes – Shots fired” and individual preparedness. 35 members were at the meeting. (See Core Expectation #1. 2) 9. Consultation: The Center facilitates monthly meeting with the VP of Administrative Services at Pierce College (a BAC member) and campus safety/security. This provides the Center with an opportunity to review our current practices from the user standpoint to ensure we are providing resources that address the real concerns on safety, security an emergency management on campus. One example we are currently working on is the development of a Campus Safety/Security performance score card that can be shared with the CTC system colleges. This is a visual assessment of a college’s safety, security, and emergency management programs and how well they are doing in meeting self- developed objectives. Core Expectation #2: Provide leadership by representing the Washington community and technical college system, local business, and industry in state, national, and international industry specific forums, activities, and economic development initiatives. 1. Coach/Mentor Program: Coach/Mentor Business Continuity Program held a work group meeting in September to review evaluations from pilot trainings offered in May and update their work plan. The program has been formally submitted to FEMA Region 10 to become a certified FEMA training course. Meetings will be held with WSU Extension Service and the Economic Development Council to structure a volunteer management support system for the Program volunteers. 2. Campus Safety Personnel Training Modules: The Center, Pierce County Department of Emergency Management, and the security managers from Pierce County Colleges continued work on security officer training modules (all but 3 complete). The following shared training opportunities were presented: University of Puget Sound invited security manager to observe their Lockdown exercise on Sept 14. Pierce County will conduct a Pinecone earthquake exercise. A free CPR Sunday was announced (the center notified all colleges in the county) The county will provide a basic search and rescue class in October, open to all. UW Tacoma has developed an on-line campus safety training program to share. Gang awareness training, again open to all, will be in October. 3. Collaborate w/FEMA: The Center Staff served as subject matter experts (SME) for the CTC as part of the baseline analytical study for the Cascadia Seismic Zone (CSZ) Earthquake and Tsunami catastrophic exercise planning project with Washington, Oregon, and Federal partners FEMA Region X. The results from this workshop will lay the foundation for a State level CSZ exercise on which California, Oregon, Washington, British Columbia and Alaska, can identifying and plan for the physical, economic, and operational impacts related to this event. The national outcome will form the basis for the development of a coordinated Federal CSZ response plan that supports each of the impacted States. 4. Industry/affiliated groups: The Center used the 2011 8th Annual Tribal Public Health Emergency Preparedness Conference as an opportunity to provide information to the tribal community on both the Allied Health and the Homeland Security-Emergency Management (HSEM) COEs and the HSEM AA degree program at Pierce College. 5. Regional Roundtables: Conferred with Region 1 (NW Wa), Region 3 (SW Wa), and Region Region’s 5 (Pierce County), to establish dates and locations for the next three Roundtables. Region 5’s Roundtable will be held at Clover Park November 1, Region 1’s events will be held at Everett CC, date TBA and Region 3 will be held at Centralia College. Expectation of 50 to 80 participants per event. 6. Business/Industry Grants/Assistance: The National Library of Medicine (NLM) announced a new funding opportunity for small pilot projects to improve access to disaster medicine and public health information for health care professionals, first responders and others that play a role in health-related disaster preparedness, response and recovery. NLM solicited proposals from partnerships that include at least one library and at least one non-library organization that have disaster-related responsibilities. Contract awards are to be offered for a minimum of $15,000 to a maximum of $30,000 each for a one-year project. The Center coordinated the grant proposal submission from Pierce District with the District Grant writer and the District Library. (ROI: Action Pending) 7. Military: Hosted a work group session with a representative of the Department of Army’s Puget Sound Federal Coordinating Center (FCC), Madigan Army Hospital, seeking ways to meet the private-sector support objectives and to discuss the role the Center and the CTC system might be able to provide. Private-sector needs are focused on their inclusion in exercises, events and training in Mass Care (Sheltering, Feeding, and Related Services), Volunteer, Management and Donations, Critical Resource Logistics and Distribution, Economic and Community Recovery, Community Preparedness and Participation, Restoration of Lifelines, and Critical Infrastructure Protection. The Center has scheduled follow on meetings with the FCC and key state contacts from the organizations information or what is currently being provided and how the Army might use these resources. Core Expectation #3: Serve as a resource for the creation and sharing of model curricula, educational pathways, degree/certificate programs, industry specific skill standards, and best practices 1. Model curricula: Center provided the SBCTC information on our COE projects with/for international students. The ESL preparedness training module development of the 3CP2 was provided. To date ESL has converted the 2 hour program into 11 modules, have certified 15 of their facility as instructors, and has provided training to over 150 international students or other international students in the ESL program. This modification to the FEMA program will be presented nationally as a best practice and provided the CTC system as shared curriculum. 2. Skills Standards: Provided an information briefing to the new IC chair on the Centers DACUM project used to identify soft or durable skills industry want in their employees. The target industry was Homeland Security/Emergency Management that consisted of representatives Public Works, Pubic Health, Health Care, Emergency Communications, Emergency Management, Special Teams (HAZMAT), Government agencies, Fire, Police and Emergency Medical services. This information will be used during the FY2012 Faculty Development workshop for those faculty members in the State system who instruct in this career cluster. Core Expectation #4: Demonstrate excellence in communication and collaboration while fostering synergistic interconnectedness of Washington’s economic, workforce development, and educational systems 1. Web Site: The Center continues to provide an interactive web site that provides training announcements, grant information, requests for assistance, marketing and other information in the field of homeland security and/or emergency management. The WEB site continues to serve as the focal point of our resource outreach through Face Book, Twitter, and a Blog. 2. The Centers e-News provides up to date information on training opportunities, resources, changes in Homeland Security, Emergency Management, and/or weather, health, intelligence, and/or security warnings. This is sent out with no set timeline but when pertinent information is received and it is believed to be in the best interest of the CTC system to receive is as soon as practicable. Core Expectation #5: Ensure the long-term sustainability of the Center of Excellence 1. Center continues to monitor all state and federal funding opportunities and business foundation funding to support the Center and its activities. Grainer Inc. has agreed to provide sponsorship funding to support the Clery Act seminar to pay for refreshments for participants. 2. Center is discussing opportunities where a “fee for service” could be appropriately charged to organizations for services provided to at a minimum recovery some travel costs. 3. Recruited two volunteers to assist with two community events citizen emergency preparedness EXPO’s and Fairs in Thurston and Pierce Counties. Describe the Center’s greatest successes during the quarter. One of the Centers successes during this quarter was that technical assistance we were able to provide upon request to one of our colleges (Big Bend) to review and validate their existing security and safety programs very quickly after a serious incident. The College contacted the Center immediately after the incident and Center staff responded immediately with an on-site visit, discussion and recommendations. This request speaks volumes about the needs all of the Centers can fulfill for their college system. We have been very fortunate in the placement of an intern from the HSEM Associates Degree Program in Central Texas College. Our intern is going above and beyond the required time commitment required by her college internship and has been volunteering a minimum of 30 hours per week. She is an outstanding young professional who exhibits all the right qualities to become a future leader in the emergency management field. She is a valued asset of this center and one that Central Texas should be very proud of. This is certainly a great success for this Center during the quarter Describe the Center’s greatest challenges during the quarter and any strategies/plans to mitigate those challenges. It is always dedicated staff support. The Center staff have more commitments than we can handle. As the Center continues to build a reputation as a resource, facilitator between business needs and Community and Technical College Programs, and as one of the state’s economic growth multipliers; and as a provider of resiliency training in the protection of our state’s infrastructure, we will continue with a need for qualified support personnel and the funds to make things happen. Describe any activities that provided return on investment, cost savings, involved the leveraging of resources, generated non-state revenue and/or any industry and non-state match generated during the report period. Also describe how you calculated the ROI, cost savings, etc. 1. Attended training in from the Jean Cleary foundation on the federal law changes to the Campus Safety Reporting Requirements. This update focused on higher Education as an update. Six community colleges and 10 four year universities attended. The center used the opportunity to schedule a local basic training session on the Clery Act in November 2011. (ROI: Original cost per student was $390 with a minimum attendance of 100. The Center was able to provide the presentation site and logistics support dropping the cost to $150 per attendee from the normal $400 charge and lowering the minimum number of attendees to 80. This action will not require the CTC system to use out of state travel funds. 2. Provided a presentation on Individual Preparedness, Active Shooter Response, the Community and Technical College (CTC) system and the role of the Centers of Excellences’ (COE) to a Dental Group’s staff. The CTC system and COE portion of the class served as a beta for the development of a 30 to 45 minute curriculum for lunch/breakfast time type meetings such as Kiwanis, Lyons, Rotary, etc. This new curriculum was shared with the other center directors in the form of a power point presentation. (ROI: Similar classes found on line have costs for a one hour training to range from $150 to $350 per presentation) 3. Completed ESL preparedness curriculum will be presented at the upcoming WAESOL conference at Highline Community College on 10/21/11 and will be incorporated into Pierce’s ESL curriculum. ESL instructors will be using assessment scores as part of meeting our WA state standards checklist for language skill development and scores / comments will be entered into our Student Tracking System database for the quarter the curriculum is taught each year. Several instructors are using this curriculum as fulfilling their requirement to teach Core Abilities (mainly under the Responsibility section). (ROI: Similar classes found on line have costs for a one hour training to range from $150 to $350 per presentation) 4. Campus Safety Modules: (See Expectation 2 Para. 2) FEMA and the county recommends classes for college executives include, IC 100 HE and IS 400. This recommendation and all training opportunities are provided to all the systems colleges, regardless of the county the college resides. Training is open to all our colleges for free or at a nominal rate. Training announcements and other information is provided via our e-newsletter and the C-SEMS distribution list. (ROI: The average cost of similar training for 20 attendees (4 hours) is $2,500. Our corporative efforts save over $15,000 per quarter) 5. Coordinated with “Granger Industries” on their new capabilities as a provider during the response phase of an “all-hazard” incident for the CTC system. From this coordination the Center was able to have a member from Granger become part of our advisory board representing the private sector and a commitment push for Grange to provide a Pierce College Scholarship and to become a Summit sponsor. In addition, Granger will be a key note speaker at our summit in June 2012. (ROI: Scholarship to be determined upon receipt and the Summit sponsorship of $200) 6. PETE Grant: An annual grant of $80,000 is provided to the Center to conduct train-the- trainer (TTT) classes on the FEMA AWR 215 course “Community College Citizen Preparedness Program (3CP2).” In addition, the Center provides this training to local business, college groups and civic organizations. (See Core Ep. 1. 2) The Center was asked to provide the Partners in Environmental Technical Education (PETE) with a “best practices” document to publication. The practices were summarized from the three TTT training sessions held by the Center. Provided a TTT session in Southern California to 9 colleges and 17 participants and have trained locally over 350 students. Working with ESL staff the two hour block of instruction was converted into 11 modules for ESL lever 1 through 6 students. This innovative training will be presented during the ESL regional conference in October and nationally latter in the year. (ROI: $20,000 this quarter in new revenue and does not include the value of the ESL curriculum being shared within the state and nationally.) 7. Facilitated a personnel and crime prevention security assessment for Big Bend Community College. The study used a holistic approach to review natural and/or manmade risks and vulnerabilities to the college campus. The assessment was designed to drill down into existing systems and new technology to determine what equipment, programs, or new technology could best enhance existing safety and security strategies. A report of recommendations followed. Big Bend’s assessment was a two day on-site assessment plus time for development of four tailored survey instruments, technology research, and the writing of final report. Total time was eight days (64 hours). The U.S. Department of Health Program Support Services charges $115 per hour plus travel, per-diem and overtime for similar assessments minus the walking and driving surveys. (ROI: Saving to the system was $7,360 not including travel, overtime or pre-diem.) 8. The Center, serving as a resource, provided training on individual preparedness, active shooting response and the AWR 215 “Community College Citizen Preparedness Program to 32 students in the Pierce College's Corrections/Protection Officer training program. (ROI: $350 per hour or $700) 9. The Center received the “planning factor data” from FEMA on the impacts of a Cascadia fault earthquake (excluding economic) that will be provided to Geology instructors in the CTC system. The CTC C-SEMS group has been informed of the FEMA exercise. (ROI: saved cost of impact document provide by FEMA region x exceeds $3,500 per copy) 10. The Critical Incident Planning and Mapping System (CIPMS) or “Mapping” for the Community and Technical Colleges was completed June/July 2011. Working with the Washington State Sheriffs and Police Chiefs Association the State Legislature authorized funding of $2,400,000 to provide this system to all 34 colleges in the system. A tangible ROI is yet to be seen, and it is our hopes that this system will not be used in the near term. Real ROI is the total allocated by the state outside the SBCTC budget. 11. Two interns are current working for the Center. One intern is affiliated with the “Student In Service” program and is supporting the Coach Mentor Program with 20 hours a month and the second intern works at the Center helping to coordinate the Regional Roundtables is and working 30 hours per week. (ROI: 90 hours staff time @ $15 per hour $1350 for quarter).
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