Rapid City, South Dakota
                        OCTOBER 26, 2005

                      TABLE OF CONTENTS

1.    Intergovernmental Affairs Contacts

2.    HHS Recent Staff Appointments

3.    Consultation Policy Implementation

4.    8th Annual Department-wide Tribal Budget Consultation

5.    US/Mexico Indigenous People’s Roundtable

6.    HHS American Indian/Alaska Native Health Research Group

7.    Office of Minority Health-Draft American Indian/Alaska Native
      Strategic Plan

8.    CDC-IHS “Quarantine Rule Letter”

                    Department of Health and Human Services
                       Office of Intergovernmental Affairs
                              CONTACT INFORMATION

Jack Kalavritinos
Director of Intergovernmental Affairs
Department of Health and Human Services
Hubert H. Humphrey Building
200 Independence Avenue, SW
Washington, D.C. 20201
Tel: 202.690.6060
Fax: 202.205.2727

Tribal Affairs Staff:
Eugenia Tyner-Dawson
Senior Advisor for Tribal Affairs
Department of Health and Human Services
Hubert H. Humphrey Building
200 Independence Avenue, SW
Washington, D.C. 20201
Tel: 202.690.6060
Fax: 202.401.3702

Eric Broderick
Senior Advisor for Tribal Health Policy
Department of Health and Human Services
Hubert H. Humphrey Building
200 Independence Avenue, SW
Washington, D.C. 20201
Tel: 202.690.6060
Fax: 202.401.3702

Stacey Ecoffey
Tribal Affairs Specialist
Department of Health and Human Services
Hubert H. Humphrey Building
200 Independence Avenue, SW
Washington, D.C. 20201
Tel: 202.690.6060
Fax: 202.401.3702

Valerie Jordan
Program Assistant
Department of Health and Human Services
Hubert H. Humphrey Building
200 Independence Avenue, SW
Washington, D.C. 20201
Tel: 202.690.6060
Fax: 202.401.3702

                        HHS Recent Staff Appointments
                 Aberdeen Area Tribal Chairman’s Health Board
                            Consumer Conference
                           Rapid City, South Dakota
                             OCTOBER 26, 2005

I.   HHS Personnel
     Immediate Office of the Secretary

     1. Michael O. Leavitt, Secretary
     2. Alex Azar, Deputy Secretary
     3. Rich McKeown, Chief of Staff
     4. Kerry Weems, Deputy Chief of Staff
     5. Natalie Gochnour, Counselor to the Secretary
     6. Jennifer Young, Senior Counselor for Health Policy
     7. William Raub, Counselor for Science Policy (acting)
     8. Richard Campanelli, Counselor for Human Services Policy (acting)
     9. Eric Hargan, Senior Advisor to the Deputy Secretary
     10. Jim O’Neill, Senior Advisor to the Deputy Secretary
     11. Jeremy Broggi, Confidential Assistant to the Deputy Secretary
     12. Jack Kalavritinos, Director Office of Intergovernmental Affairs
     13. John Malena, Deputy Director for Operations, IGA

     Office of the Secretary

     1.   Joe Ellis, Assistant Secretary for Administration and Management
     2.   Suzy DeFrancis, Assistant Secretary for Public Affairs
     3.   Vincent Ventimiglia, Assistant Secretary for Legislation
     4.   Charles Johnson, Assistant Secretary for Budget, Technology and Finance
     5.   Paula Stannard, General Counsel (acting)
     6.   John Agwunobi, Assistant Secretary for Health (designee)

     Regional Directors

     1.   Bruce Riegle, Region III (acting)
     2.   Chris Downing, Region IV
     3.   Doug O’Brien, Region V
     4.   James Whitfield, region X

     Indian Health Service

     1. Chris Walker, Senior Advisor to the Director

                         CONSULTATION/FORMULATION FOR 2006

National Divisional Tribal Budget Formulation and Consultation Session:
    A national budget formulation session that includes each Operating and Staff Division
      that has involvement in Tribal activities is conducted annually to give Tribes and Tribal
      Organizations the opportunity to present their health and human services priority
      recommendations as a comprehensive set of national priorities and a proposed budget
      request. The intent of these sessions is to permit Divisions to consider Tribal comments
      as they prepare their budgets for submission to the Office of the Secretary. In order for
      Divisions to receive and consider Tribal recommendations in the development of the
      budget request, this session is conducted no later than March 15 of each year.

National HHS Tribal Budget Formulation and Consultation Session:
    An annual, Department-wide Tribal budget formulation and consultation session is
      conducted to give Indian Tribes the opportunity to present their budget
      priorities/recommendations to the Department with participation of the ICNAA to ensure
      priorities/recommendations are addressed as HHS prepares to receive the budget requests
      of its Divisions. The session is convened in May of each year as a means for final input
      in the development of the Department’s budget submission to OMB.

Communication and Coordination
   National Tribal Organization Meeting September 22, 2005 HHS Office of
    Intergovernmental Affairs
   Tribal Self-Governance Advisory Committee Conference, Washington, DC October 10-
    14, 2005
   National Indian Health Board Consumer Conference, Phoenix, AZ October 16-19, 2005
    National Congress of American Indians Annual Convention, Tulsa, OK Oct 30-Nov. 3,
    2005 (Requested)

Proposed Time Line
   1. Early November-1st Planning call for the National Divisional Tribal Budget Formulation
   2. December/January- Bi-weekly Conference Calls
   3. March 9-10, 2005- National Divisional Tribal Budget Formulation and Consultation
       Session, Washington, DC
   4. Mid- March- Evaluation Conference Call
   5. Mid- March -Planning session with National Tribal Organizations
   6. Late-March -1st planning session for the 8th Annual Department Wide Budget
   7. March/April- Planning sessions for ATBCS (bi-weekly)
   8. Late April -Tribal Testimony Due
   9. Mid/May- 8th Annual Department Wide Budget Consultation Session. Washington, DC
   10. Mid/June- Evaluation Conference Call

For More Information
Please contact Stacey Ecoffey, Tribal Affairs Specialist, HHS Office of Intergovernmental Affairs. Telephone #:
202-690-7410 or via email:

                         US/Mexico Indigenous People’s Roundtable:
                                Protect our People From Disease
                          Department of Health and Human Services
                   Office of Assistant Secretary for Planning and Evaluation

In early 2005, Prime Minister Paul Martin of Canada, President George W. Bush, and President
Vicente Fox of Mexico announced the establishment of the Security and Prosperity Partnership
of North America. One of the items on the partnership agenda is Protect our People from
Disease, and within that a specific objective is to improve the health of our indigenous people
through targeted bilateral and/or trilateral activities, including in health promotion, health
education, disease prevention, and research.

In line with the agenda of the Security and Prosperity Partnership, ASPE plans to convene a 1 ½
day round-table discussion in Mexico (either in Taxco or Cuernavaca), probably in late January,
to allow participants from the United States and Mexico to exchange information on causes,
prevention, and treatment of type 2 diabetes among indigenous populations. Possible topics
include the prevalence and manifestation of diabetes, research findings, and efforts to prevent
and treat diabetes, and government policies on both sides of the border. The meeting would
provide an opportunity to share information about research, ongoing and planned prevention and
treatment activities, and policies.

Ruy Lopez of INSP is the main contact for Mexico and has spoken to government officials and
FUNSALUD (a very powerful NGO that will help fund the meeting). He works under Eduardo
Lezcano in the Population Health Center, and is coordinating with Juan Rivera, who directs the
Nutrition Center at INSP.

This exchange of information could facilitate the establishment and/or strengthening of an
ongoing mechanism for identifying opportunities for collaboration and exchange of information
between Mexico, the U.S., and Tribes on these issues. If successful, this model could be
expanded in the future to include follow-up meetings with Mexico and similar discussions with

Participation in the round-table discussion would be limited to approximately 25 people, half
from Mexico and half from the United States. Participants would include federal, private sector,
and tribal representatives.

ASPE will invite three experts to write brief issue papers to stimulate discussion, e.g., the
epidemiology of type 2 diabetes and two case studies that illustrate successes and challenges in
such areas as community participation and experiences in developing culturally appropriate
models of prevention and care. Mexico will commission three similar papers. A preliminary
consultation discussion has been held with the Tribal Leaders Diabetes Committee.

Please Contact the following Individuals for more information:
Tom Hertz ( Office of Assistant Secretary for Planning and Evaluation, Department
of Health and Human Services or Polly Pittman ( Academy of

                   Department of Health and Human Services
              American Indian/Alaska Native Health Research Group
Many organizational components of the Department of Health and Human Services (HHS)
support research on the health needs of American Indians and Alaska Natives (AI/AN) and, to
date, there have been few avenues through which to gather tribal input on the research needs and
priorities of tribes. While all organizational components of the Department have tribal
consultation policies in place, as does the Department itself, regularly scheduled consultation
meetings tend to focus on more immediate service delivery and financing issues. AI/AN
research priorities do not receive regular or in-depth consideration at most consultations.
Moreover, none of the Departmental components have AI/AN groups to provide advice
specifically on health research matters. In addition, no active organization within the
Department is charged with coordinating and optimizing AI/AN health research.

It would not be efficient for each affected operating and staff division (OPDIV and STAFFDIV)
to conduct its own health research consultations with AI/AN leaders and groups. For each
relevant departmental component, a separate consultation with tribal leaders would mean fielding
the costs of establishing the groups, traveling to periodic meetings, distribution of relevant
materials to members, etc. For AI/AN representatives, it would mean being asked repeatedly to
identify their health research priorities; with perhaps only minor twists each time (specific to the
mission of each OPDIV/STAFFDIV). This entails a great deal of time and effort on the part of
the AI/AN representatives, including time used to travel to and participate in multiple meetings.

This initiative establishes a group of tribal leaders to provide input on the health research
priorities and needs of AI/ANs. The Group would serve three distinct but interrelated functions:

       1) Obtain input from tribal leaders on health research priorities and needs for their

       2) Provide a forum through which OPDIV and STAFFDIV representatives can better
          communicate and coordinate the work their respective organizations are doing in
          AI/AN health research; and

       3) Provide a conduit for disseminating information to tribes about research findings
          from studies focusing on the health of AI/AN populations.

Input provided by the tribal representatives will be used as an important source of information in
the developing and coordinating of OPDIV/STAFFDIV research portfolios. Information
collected by this group will be in accordance with the Secretary’s Tribal Consultation Policy that
was signed on January 14, 2005. It will be used as a resource to complement other avenues of
input, such as disease specific advisory groups that are currently active in certain agencies of the

The AI/AN Health Research Group will have several offices/agencies from the Department that
will participate in this initiative. To date, the following are included in this effort: the Office of
the Assistant Secretary for Planning and Evaluation (ASPE), the Office of Intergovernmental

Affairs (IGA), the Agency for Healthcare Research and Quality (AHRQ), the Indian Health
Service (IHS), the National Institutes of Health (NIH), the Office of Minority Health
(OMH)/Office of the Secretary, and the Centers for Disease Control (CDC). The Office of
Minority Health will provide leadership and coordination support.

A unique government-to-government relationship exists between American Indian and Alaska
Native (AI/AN) Tribal Governments and the Federal government. Treaties and laws, together
with court decisions, have defined a relationship between Tribal Governments and the Federal
government that is unlike that between the Federal government and any other group of
Americans. Since the formation of the Union, the United States has recognized Tribal
Governments as sovereign nations. The Federal Government has enacted numerous regulations
that establish and define a trust relationship with Tribal Governments. The government-to-
government relationship between the United States and Tribal Governments dictates that the
principal focus for HHS consultation is with individual Tribal Governments.

An integral element of this government-to-government relationship is that consultation occur
with Tribal Governments on issues that impact them, and that Tribal Governments participate in
the decision making process to the greatest extent possible. This relationship with Tribes was
reaffirmed on September 23, 2004 by Executive Memorandum entitled “Government-to-
Government Relationship with Tribal Governments.” The implementation of this policy is in
recognition of this special relationship and in accordance with the Department’s Tribal
Consultation Policy.

The requirements are contained in statutes and various Presidential executive orders including:

        Older Americans Act, P.L. 89-73, as amended;
        Indian Self-Determination and Education Assistance Act, P. L. 93-638, as amended;
        Native Americans Programs Act, P.L. 93-644, as amended;
        Indian Health Care Improvement Act, P. L. 94-437, as amended;
        Presidential Executive Memorandum to the Heads of Executive Departments dated
         April 29, 1994;
        Presidential Executive Order 13084, Consultation and Coordination with Indian Tribal
         Governments, May 14, 1998
        Presidential Executive Order 13175, Consultation and Coordination with Indian Tribal
         Governments, November 6, 2000; and
        Presidential Memorandum, Government-to-Government Relationship with Tribal
         Governments, September 23, 2004

The group under consideration would be a form of advisory group. FACA (Pub. L. 92-463, Sec.
1, Oct. 6, 1972, 86 Stat. 770) establishes rules governing the establishment, management, and
closure of advisory groups of all kinds. That law requires that advisory groups meet certain
structural and procedural requirements and be authorized in legislation, by the President, or by
the head of a federal Department with the approval of the Administrator of GSA.

The proposed advisory group qualifies for an exemption under FACA. The exemption states that
federal agencies’ consultations with AI/AN tribes are exempted from FACA as a form of
intergovernmental consultation through which tribal governments provide timely input to federal
agencies regarding the implementation of public laws requiring shared responsibilities or
administration. This exemption is specific to the elected officers and their designated employees
(with authority to act on their behalf) of tribal governments, as well as the Washington
representatives of AI/AN tribes. And, according to Federal Register, Vol 60, No. 189, Sept. 29,
1995, page 50653, sect. II, the exemption from the FACA rules for intergovernmental

        “should be read broadly to facilitate intergovernmental communications on
       responsibilities or administration.” Relatedly, the guidance goes on to state that “[T]he
       scope of meetings covered by the exemption should be construed broadly to include any
       meetings called for any purpose relating to intergovernmental responsibilities or
       administration. Such meetings include, but are not limited to, seeking consensus,
       exchanging views, information, advice, and/or recommendations; or facilitating any other
       interaction relating to intergovernmental responsibilities or administration.”

The formation of the AI/AN Health Research group is responsive to tribal leaders’
recommendations at HHS consultation sessions. OMH will develop a solicitation process for the
selection of Tribal representative to this group. The group will consist of the following:

       Representing Tribes: Elected tribal officials (12-15 persons)
       One Tribal representative and one alternate from each of the 12 IHS Areas and one
       representative from the Washington based Tribal Organizations that represent Tribes.

       Representing Operating and Staff Divisions of the Department: A senior staff member
       from each participating operating component knowledgeable about, and the potential to
       engage, in research on AI/AN health.

The tribal participants would be elected tribal officials from federally recognized tribes in each
IHS area. A letter will be sent out to every tribal leader soliciting nominations for this group.
Every area will have the flexibility to determine who from their area will represent them. We
recognize that every area conducts this differently. In the event that we receive more then one
name from an one area the Director of OMH will have the discretion to select from the pool of
names for that particular area.

The Department will convene the subject group 1-2 times per year in the Washington, D.C. area,
with interim conference calls as needed. Representatives from each OPDIV/STAFFDIV will
attend the annual meeting of the group. After the formal session, a summary of tribal
recommendations will be developed. Representatives of the OPDIVs/STAFFDIVs will bring
this summary back to their home organizations for use in strategic plan and budget development,
as well as for discussions with the representatives of other departmental organizations about how
they might work together to accomplish some of the stated priority research needs of the tribal
group. The representatives of the OPDIVs/STAFFDIVs will meet formally at least once per

year, shortly after the annual group meeting, to discuss the identified priorities and possible

No compensation will be paid to tribal representatives for their participation in this group.
However, travel and lodging costs will be reimbursed in full to the Tribal Representatives that
are selected to participate in this group.

To promote widespread dissemination of the tribal priorities and recommendations and identify
current departmental research on AI/AN health, an annual report will be prepared. The report
will include a summary of tribal priorities identified at the annual meeting as well as research
undertaken by the department during the past year focused on AI/AN health issues and any
newly released findings resulting from any previous studies specifically examining AI/AN health
issues. This report would be distributed throughout the Department and to all federally
recognized tribes.

The participating OPDIVs and STAFFDIVs will:

   1. Participate in the annual consultation with the tribal group. A senior staff member will be
      present at the annual meeting with the tribal group;

   2. Participate in follow-up meetings of departmental senior staff to discuss tribal research
      priories and possible collaborations;

   3. Use the information supplied by the AI/AN Health Group as one form of input in the
      process of developing their organization’s research plans in respect to AI/AN health
      research; and

   4. Provide information to tribes and others on the outcomes of research conducted in Indian

The estimated annual cost is approximately $85,000 for this initiative. The majority of the budget
is for travel and for the annual report.


ASPE —   Tom Hertz                AHRQ --             Wendy Perry
         Ph-202-690-7779                              Ph-301-427-1216
         Fax-202-                                     Fax-301-427-1210           
         Room 432E Humphrey Bldg.                     Room 3012 Eisenberg Bldg.
         200 Independence Ave, NW                     540 Gaither Road
         Washington, D.C. 20201                       Rockville, MD 20850

IHS--    Leo Nolan                    NIH --          John Ruffin, M.D.
         Ph-301-443-7261                              Ph-301-435-2055
         Fax-301-480-3192                             Fax-                 E-mail-john.ruffin@
         Rm.___ Bldg_____                   
         801 Thompson Avenue                          NIH 6707
         Rockville, MD 20852                          Democracy B
                                                      Bethesda, MD

IGA-     Eric Broderick             OMH --            Stacey Ecoffey
         Ph-202-690-6093                              Ph-202-690-7410
         Fax-202-401-3702                             Fax-202-401-3702
         E-mail-Eric.Broderick@HHS.GOV                Email-
         DHHS                                         DHHS
         Hubert H. Humphrey Bldg                      Hubert H. Humphrey Bldg
         200 Independence Ave., SW                    200 Independence Ave., SW
         Washington, D.C. 20201                       Washington, D.C. 20201

CDC      Ralph T. Bryan, M.D.
         Tel: 505-248-4132
         FAX: 505-248-4393
         Centers for Disease Control and Prevention
         c/o IHS Division of Epidemiology
         5300 Homestead Rd. NE
         Albuquerque, NM 87110

                                 Office of Minority Health
                Plan for Contributing to the Elimination of Health Disparities for
                             American Indians and Alaska Natives

The Mission of the Office of Minority Health (OMH) is to improve and protect the health of
racial and ethnic minority populations through the development of health policies and programs
that will eliminate health disparities. OMH shares leadership responsibility with other divisions
of the Department of Health and Human Services (HHS) for improving and protecting the health
of American Indians and Alaska Natives. In response to the Department’s active role in
strengthening the relationship and responsibilities to American Indians and Alaska Natives,
OMH is ensuring that its efforts contribute to the broader HHS agenda by developing a plan that
guides its activities and assesses whether progress is achieved. This plan will include actions to
increase OMH visibility, accessibility, and partnerships with Tribes and their membership to
eliminate health disparities in Tribal Communities.

   Increase Communication/Outreach with American Indian and Alaska Native
    Communities so that these communities will have access to HHS resources through the
    Office of Minority Health.
   Increase American Indian/Alaska Natives knowledge of the functions and activities of the
    OMH through outreach and education. In turn the Office of Minority Health will increase
    the Department’s awareness of American Indians/Alaska Natives issues through
    interagency collaboration.
   Increase and foster partnerships between the Office of Minority Health and other entities
    to eliminate health disparities in American Indian and Alaska Native Communities.
   Develop opportunities, partnerships, initiatives that will increase access for Tribes to the
    Office of Minority Health’s services.
   Develop special initiatives that will assist in eliminating health disparities for American
    Indian and Alaska Natives.

The Office of Minority Health's American Indian/Alaska Native Health Disparities Strategy
consists of five objectives. These objectives create a well-developed approach that meets all of
OMH’s AI/AN goals. The OMH will utilize current networks, programs and initiatives to as well
as create new venues that address the specific needs of AI/AN communities. The strategy
consists of the following objectives:



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