"Program Requirements for a New College"
DRAFT DRAFT 8/7/06 Program Requirements for a New College Once the college has obtained accreditation and been formally recognized by the Board of Governors, the college may request funding for the categorical programs. To do this the college must submit: √ Letter of intent to provide the services of the categorical programs and request funding √ Identify the contact persons for each program (name of director/coordinator) with contact information √ Specific program information (identified below) √ Obtain from the Chancellor's Office a separate MIS reporting id # √ Provide the Chancellor's Office with additional MIS data for each college’s categorical program (identified below) This letter must be submitted to the Chancellor's Office before categorical funding may be granted to the new college. Specific Program Information: EOPS/CARE ◊ EOPS/CARE Program Plan identifying staffing for the programs. This will be a preliminary plan and will be revised once actual funding has been determined. The program plan forms may be found on the webpage at http://www.cccco.edu/divisions/ss/eops/eops_reporting_forms.htm ◊ Certification of minimum qualifications for EOPS Director and EOPS Counselors, per Title 5 section 56262 and 56264. ◊ When submitting the final expenditure report, include a notation regarding the amount of category C expenditure was spent at each college. ◊ Submit an EOPS Book Expenditure report for each college, based on what was attributed to each college of the total expended during the previous year. DSP&S – Minimum requirements to establish a DSP&S Program: Colleges must meet the requirements contained in the California Code of Regulations, Title 5, Sections 56000-56074 regarding DSP&S. Section 56000 more specifically requires that colleges must: (a) Not duplicate services or instruction which are otherwise available to all students; (b) Be directly related to the educational limitations of the verified disabilities of the students to be served; (c) Be directly related to the student’s participation in the educational process; (d) Promote the maximum independence and integration of students with disabilities; and (e) Support participation of students with disabilities in educational activities consistent with the mission of the community colleges as set forth in Education Code Section 66701. ◊ DSP&S Program Plan ◊ Defined Student Educational Contract Process and DSP&S Program Use of Model DSP&S Forms DRAFT DRAFT 8/7/06 ◊ Verification of Special Class Approval ◊ Identification of Documents and Retention Schedule for Student Files ◊ Established process for Verification of Disability (including Learning Disabilities Eligibility and Accommodation Process and Activation of CARS-W Account) ◊ Board Adopted Policies regarding Academic Accommodations and Adjustments, Suspension or Termination of DSP&S Services, Special Class Repeatability, Withdrawal and Course Repetition, Availability of Alternative Format, and ADA/504/508 Program. ◊ Student Rights and Responsibility DSP&S Handbook ◊ Certification demonstrating that Faculty/Instructors, Staff, and Administrators fulfill the Minimum Qualifications for employment as DSP&S Professional. ◊ Established protocol for DSP&S MIS data (including identification of DSP&S Coordinator for DSP&S Alias List) and the submission of mandated reports (End-of-Year Report) to the State Chancellor’s Office that are required for DSP&S Categorical Program funding. ◊ Identification of DSP&S Advisory Committee representatives, by-laws, and proposed meeting schedule. ◊ Justification for the redistribution of DSP&S funds for multi-college districts (if applicable). ◊ Established budget to record DSP&S income (including other resources) and DSP&S expenditures by accounting code. ◊ Activation of Alternate Media Account at the Alternate Text Production Center and the activation of the AMX Account at the High Tech Center Training Unit. Matriculation ◊ Credit Matriculation - Program plan that details activities with timelines for each component of Matriculation. The plan must also acknowledge that the district has board-approved policies for exemptions, prerequisites, and uses approved assessment instruments for placement (with appropriate multiple measures). ◊ Noncredit Matriculation - if the college intends to participate in the voluntary Noncredit Matriculation program, a Program plan is required. ◊ A letter of intent is also required and Instructions for both plans and the letter of intent are available on the Matriculation webpage at http://www.cccco.edu/divisions/ss/matriculation/matriculation.htm CalWORKs – ◊ A program plan that details how the new college will administer each of the CalWORKs program components and coordinate with the local county welfare department to determine student eligibility and services needed. The program plan must identify the program coordinator and other staff involved in the administration of the program. Financial Aid – Please complete ◊ Program plan?? DRAFT DRAFT 8/7/06 ? Additional detailed MIS data for each categorical program: EOPS - Number of EOPS students served by each college. The student may only be counted at one college and the total for both colleges must match the number submitted through MIS. The new college will receive the base allocation of $50,000 plus amount determined by the unduplicated student headcount reported at the new college during the previous fiscal year. It is anticipated that the parent college will receive a minimum of 95 percent of their previous year’s allocation. CARE - Number of CARE students served by each college. The student may only be counted at one college and the total for both colleges must match the number submitted through MIS. The new college will receive the base allocation of $10,000 plus amount determined by the unduplicated student headcount reported at the new college during the previous fiscal year. It is anticipated that the parent college will receive at least 95 percent of their previous year’s allocation, unless the CARE allocations funding formula determines otherwise. DSP&S - Number of DSP&S students served by each college, by disability, primary and secondary. The student may only be counted at one college and the total for both colleges must match the number submitted through MIS. Matriculation – For credit Matriculation, number of students enrolled in Basic Skills, and the number of New and Continuing students. The student may be counted at each college, based on their enrollment. For noncredit Matriculation, headcount enrollment for allocations is based on enrollment only in: Elementary & Secondary basic skills, ESL, Disabled/Adults with Disabilities, Citizenship/Immigrant, Parenting, or Short-Term vocational courses. CalWORKs - Number of CalWORKs students served by each college. The student may only be counted at one college and the total for both colleges must match the number submitted through MIS. Financial Aid - the new college will receive the base allocation of $62,500 (BFAP Admin Allow - $12,500 and capacity funds - $50,000). The parent college will receive the full allocation based on data submitted in October. They may not redirect funds between colleges.