CONSTITUTION OF THE UNION OF INTERPRETERS AND TRANSLATORS Preamble The Union of Interpreters and Translators (hereinafter referred to by its Czech abbreviation as JTP) shall be constituted in order to defend the professional, labour law and social interests of its regular members. JTP shall enter into negotiations with state authorities, organisations that arrange work for interpreters and translators, and all who make use of this work in return for remuneration. JTP shall enter into collective agreements on behalf of those of its regular members who are in long-term employment who request this in writing. JTP shall further negotiate with all institutions and authorities that are involved in the social security of interpreters and translators or who are involved in their professional training. JTP shall likewise defend the interests of interpreters and translators with the general public. Art. 1 The Union of Interpreters and Translators is an independent, open, voluntary, professional, internally differentiated organisation of professional interpreters and translators, independent of political parties and movements. JTP is an independent legal entity with its officially registered address at Senovážné nám. 23, 110 00 Praha 1. All the world's living languages can be used as a means of communication between members of JTP. Art. 2 JTP shall associate natural persons for whom interpreting, translating, and related activities are their basic source of livelihood, and also persons for whom interpreting and translating represents a subsidiary source of income, persons who support these activities in an expedient way, and legal entities as specified in Art. 6 C). Art. 3 JTP shall develop connections and cooperation with all national and international organisations with a similar orientation. Art. 4 The internal differentiation of JTP shall consist in: A) the form of membership, in that, while all shall be members of JTP, within it there shall be established different forms of membership, regulating the rights and responsibilities of the members; B) the division of the Union into geographical, language, and other specialist sections. Art. 5 Membership of JTP shall be open to all interpreters, translators, lexicographers, or teachers of translation studies. Art. 6 Forms of membership A) Regular membership Regular members shall be a) professional interpreters and translators, for whom interpreting and translating is demonstrably their main source of income; b) persons engaged in interpreting and translating on a professional level and for whom this activity is a subsidiary source of income. B) Special membership Special members shall be a) persons who support the activity of JTP and cooperate with it; b) persons who have had honorary membership conferred on them for activity benefiting the development of interpreting and translating or for assistance and other support for JTP. C) Associate membership Associate members shall be a) educational and training institutions in the field of interpreting and translating that have been accredited by the ministries of education of the Czech or Slovak Republics or have been accredited in another country; b) duly registered non-profit organisations in the fields of interpreting, translating and related fields. Art. 7 Rights and duties of members I. Rights of members A) Members of JTP shall have the right to own and make use of a membership card. B) Members of JTP shall have the right to participate in the activities of JTP, play an active part in them, raise comments on the activities of JTP, its representative bodies and individual members, and to put forward proposals and suggestions. C) Regular members of JTP shall have the right to apply for: a) an interest-free loan in demonstrably urgent social situations, b) a single payment of financial assistance for reasons deserving special consideration, c) exemption from paying one annual membership fee for social reasons. In such a case the member will be treated as if he or she had paid the same annual membership fee for the year in question as in the previous year. D) Regular members of JTP shall have the right to: a) a single social contribution on the birth of a child, whereby the amount of this contribution shall be equal to the annual membership fee that the member paid in the year the child was born or in the previous year. E) The bereaved family of deceased regular and special members of JTP shall have the right to a social contribution. F) Members shall have the following rights in particular: 1. to elect members, and to be elected as members, of all bodies of JTP, according to a system determined by the Council 2. to submit a proposal for convening an extraordinary Assembly of Members in accordance with art. 10 I. d) 1. of the Constitution 3. to represent other members at the Assembly of Members according to a system determined by the Council 4. to be represented by other members at the Assembly of Members according to a system determined by the Council 5. to be represented in all the bodies of JTP II. Duties of members A) To duly pay their annual membership fees. B) To abide by the Constitution of JTP, an integral part of which is the Ethical Code for Interpreters and Translators (Appendix 1). C) To protect the interests and property of JTP by all available means. Art. 8 Establishment and termination of membership A) Membership shall be established: a) on the basis of a written application, approved by the Executive Committee, and of the payment of the first membership fee; should the Executive Committee not accept the applicant as a member, the applicant may apply for approval as a member by the Assembly of Members; b) through the conferment of honorary membership. B) Membership shall be terminated: a) through the death or dissolution of the member; b) on the basis of written notification of resignation by the member; c) in a case where the member does not pay the membership fee for a certain year by the end of February of that year, and does not do so even when called upon to do so by the Executive Committee, in which case membership shall be terminated on the basis of a decision by the Executive Committee; d) should the member or applicant for membership of JTP at any place or in any form give false information about their membership, in which case membership shall be terminated on the basis of a decision by the Council; e) should the member grossly violate the Constitution of JTP, in which case membership shall be terminated on the basis of a decision by the Council; f) the member shall have the right to appeal against the decision of the Executive Committee and the Council to the Assembly of Members; g) a person whose membership has been terminated shall not have any claim on the property of JTP. Art. 9 Membership fees A) The Assembly of Members shall decide on the amount of the annual membership fee during the period until the next Assembly of Members is due to meet. Proof of payment of the annual membership fee shall be the relevant acknowledgement of receipt, bank statement, or other similar document. B) Each newly accepted member a) under art. 6 A) a) of the Constitution shall pay the full amount of the annual membership fee; b) under art. 6 A) b) of the Constitution shall pay 75% of the annual membership fee; c) under art. 6 B) a) of the Constitution shall pay 25% of the annual membership fee; d) under art. 6 B) b) of the Constitution shall be exempt from paying the annual membership fee; e) under art. 6 C) a) and 6 C) b) of the Constitution shall pay an annual membership fee to an amount that shall be fixed by the Council of JTP. C) Penalties for late payment of membership fees: Late payment of annual membership fees shall be penalised as follows: should the annual membership fee be paid more than one month after the date fixed by the Assembly of Members, it shall be increased by 100 Kč; should the annual membership fee be paid more than three months after the date fixed by the Assembly of Members, it shall be increased by 200 Kč. These penalties shall not apply to payments made after this date by newly accepted members. D) Newly accepted members shall be obliged to pay their first annual membership fee into JTP's account within 50 days at the latest from the date on which they were duly informed of their acceptance as a member. Should they not do so, their acceptance as a member shall not take effect. Art. 10 Organisational structure I. The Assembly of Members A) The supreme body of JTP shall be the Assembly of Members. The Assembly of Members shall meet at least once every three years. B) The Assembly of Members shall be convened by the Council of JTP in writing at least one month in advance. The invitation shall include the draft agenda, the timetable, and supporting documentation. C) All members shall have the right to participate in the Assembly of Members. D) The Assembly of Members shall be quorate if at least one half of the members of JTP participate in it either directly or by proxy. Members' votes shall be transferable: members who are not present shall have the right to delegate another member to vote for them on the basis of the principles stated in this Constitution and a system determined by the Council. Members who delegate their vote shall be counted as being present. The Council of JTP may allow members of JTP to vote by post. In this case it must also establish the rules for voting by post. E) Should the necessary number of members not meet for the Assembly of Members, the Assembly shall be quorate when one hour has elapsed after the time originally set for the opening of the Assembly. In such a case, the Assembly of Members shall only be able to make decisions on matters included in the original agenda. Should the Council of JTP allow members of JTP to vote by post, then these postal votes shall be added to the votes cast by the regular members present. F) The Assembly of Members a) shall elect and dismiss in secret direct ballots: 1. statutory representatives as set out in Art. 10, point IV 2. the regular members of the Council of JTP 3. the auditors for JTP's financial management b) shall approve by open or secret direct ballot: 1. the Constitution of JTP and amendments to it 2. the amount of the annual membership fee for the period until the next meeting of the Assembly of Members 3. the report on activities for the period since the last meeting of the Assembly of Members 4. the report on financial management for the period since the last meeting of the Assembly of Members 5. the report by the auditors on the financial management of JTP 6. the plan of activity for the period until the next meeting of the Assembly of Members 7. the budget for the period until the next meeting of the Assembly of Members c) shall release, on the proposal of the auditors for JTP's financial management, all members of the outgoing Council of JTP from their responsibility; voting on this proposal shall be by open or secret direct ballot d) must be convened, should this be requested by at least 1. 1/10 of the regular members [Art. 6A) a), b)] 2. 1/3 of the members of the Council 3. the auditors for JTP's financial management e) shall take decisions on the basis of a simple majority of votes cast by members who are present, unless it itself decides otherwise by a simple majority of votes cast be members who are present. II. The Council of JTP A) The Council of JTP is the supreme body that directs the activities of JTP between sessions of the Assembly of Members. B) The Council of JTP shall consist of the statutory representatives in accordance with Art. 10, point IV, spokespersons of the sections, and other members elected by the Assembly of Members of JTP. C) The Council of JTP shall meet for ordinary meetings twice a year. The President of JTP shall convene an extraordinary meeting of the Council, should this be requested by at least 1/3 of the members of the Council of JTP. Those proposing this must at the same time submit an agenda. The Council shall be quorate when at least one half of the members of the Council are present. The Council shall be quorate with any number of members being present when one hour has elapsed from the time originally fixed for opening the meeting. In such a case, it shall only be able to make decisions on matters included in the original agenda. D) The Council shall take decisions on the basis of a simple majority of members who are present. E) Membership of the Council of JTP shall be an honorary function. III. The Executive Committee of JTP A) The Executive Committee of JTP shall direct the day-to-day affairs of JTP between meetings of the Council of JTP, and shall be responsible to the Council for the decisions it takes. B) The Executive Committee of JTP shall consist of: the statutory representatives in accordance with Art. 10, point IV, the editor-in-chief of the magazine ToP, and the JTP Webmaster. C) The Executive Committee of JTP shall meet regularly once every two months according to a timetable agreed on in advance. D) The Executive Committee of JTP shall take decisions on the basis of a simple majority of votes cast. IV. The statutory representatives A) The statutory representatives of JTP shall be the President, the Vice-President, the Executive Secretary, and the Treasurer, and each of them shall act independently. B) The statutory representatives of JTP shall be responsible to the Council of JTP. Art. 11 JTP sections A) Members of JTP may associate in sections on the basis of geographical, professional, or other areas of interest. These sections shall not be legal entities. B) The sections shall draw up their own statutes, which shall be approved by the Council of JTP. Sections shall elect spokespersons. Spokespersons shall be members of the Council of JTP. Art. 12 Informing members JTP shall continuously provide its members with information about what goes on in the organisation. For this purpose it shall issue a newsletter. Art. 13 Financial management A) Funds shall be administered by the Treasurer and other members delegated by the Council of JTP. B) Sources of income: a) annual membership fees b) donations, legacies, grants, subsidies, interest and other sources c) income from the economic, publishing, advisory, and interest activities of JTP Art. 14 Termination of existence of JTP The existence of JTP shall be terminated, should a decision to this effect be taken by the Assembly of Members by a 2/3 majority. At the same time as the decision to terminate the existence of JTP, a decision must be made about the property of JTP, which must be given to charitable purposes. Art. 15 The validity of the Constitution This Constitution with the amendments approved by the ordinary Assembly of Members on 7 March 2009 shall come into effect on the day it is registered with the appropriate department of the Ministry of the Interior. ETHICAL CODE FOR INTERPRETERS AND TRANSLATORS §1 In the sense used in this Ethical Code, a professional interpreter shall be a person who for remuneration converts, using unmistakable means, the sense of an affirmation by a speaker from the source language into a target language. The result of the creative work of an interpreter shall be a new value, which shall have the nature of intellectual property. §2 In the sense used in this Ethical Code, a professional translator shall be a person who for remuneration converts, using unmistakable means, the sense of a written affirmation by a speaker from the source language into a target language in written form. The result of the creative work of a translator shall be a new value, which shall have the nature of intellectual property. §3 Interpreters and translators shall always be fully bound by professional secrecy, whereby they must not reveal to anyone anything that they may learn during their activities of interpreting and translating relating to non-public discussions and translations. §4 Interpreters and translators must never misuse or take advantage of confidential information. §5 Interpreters and translators shall on principle only take on commitments that correspond to their abilities and state of preparedness. They shall bear full moral responsibility for the results of their work. §6 Interpreters and translators shall refuse to carry out such activity and refrain from such behaviour that might do harm to the dignity of their profession. §7 Interpreters and translators shall on principle demonstrate solidarity with their colleagues. §8 Interpreters and translators shall always arrange interpreting and translations for other interpreters and translators without charge. §9 The practice of their profession shall not curtail interpreters' and translators' personal human and civic rights and must not be to the detriment of their dignity.
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