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Council Meeting September 2010 - Shire of Bruce Rock

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					                                Shire of Bruce Rock – Minutes 16th September 2010
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                                       SHIRE OF BRUCE ROCK

             MINUTES – ORDINARY MEETING 16TH SEPTEMBER 2010


                                   TABLE OF CONTENTS


1.   Declaration of Opening ............................................................................................ 2
2.   Record of Attendance / Apologies / Leave of Absence (Previously Approved) .. 2
3.   Response to Previous Public Questions Taken on Notice ................................... 2
4.   Public Question Time ............................................................................................... 2
5.   Petitions / Deputations / Presentations / Submissions ......................................... 2
6.   Applications for Leave of Absence ......................................................................... 2
7.   Confirmation of Minutes .......................................................................................... 3
  Ordinary Meeting of Council held on 19th August 2010. ................................................. 3
8. Announcements by the President ........................................................................... 3
9. Reports of Officers ................................................................................................... 4
  9.1. Environmental Health Officer ........................................................................... 4
     9.1.1      Proposed Lifestyle Village:Lots 26 -31 Butcher St,....................................... 4
  9.2 Manager of Finance & Compliance ..................................................................... 6
     9.2.1      Shire President’s Stamp ............................................................................... 6
     9.2.2      Carry Forward Position as at 1 July 2010 ..................................................... 7
     9.2.3      Statement of Financial Activity ..................................................................... 8
     9.2.4      List of Payments ........................................................................................... 9
     9.2.5      Fees and Charges for Sporting Clubs ........................................................ 10
     9.2.6      Review of Delegations Register ................................................................. 12
     9.2.7      Acceptance of Audit Report ........................................................................ 16
  9.3 Deputy Chief Executive Officer ......................................................................... 17
     9.3.1      Acceptance of Annual Report 2009/10 ....................................................... 17
     9.3.2      Purchase Order Policy Review ................................................................... 19
  9.4     Chief Executive Officer ................................................................................... 20
     9.4.1      Industrial Land ............................................................................................ 20
     9.4.2      Council Vehicles ......................................................................................... 22
     9.4.3      Shire Hall .................................................................................................... 24
     9.4.4      Staff Structure ............................................................................................ 26
     9.4.5      Memorial Plaque ........................................................................................ 28
     9.4.6      Kokerbin Rock- Granite Way-Royalties for Regions ................................... 29
10. New Business of an urgent nature introduced by discussion of the meeting. . 31
11. Confirmation and receipt of Information Bulletin. ............................................... 31
12. Closure of Meeting. ................................................................................................ 31
    ...........................................................................................................




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                                Shire of Bruce Rock – Minutes 16th September 2010
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                               SHIRE OF BRUCE ROCK

           AGENDA – ORDINARY MEETING 16TH SEPTEMBER 2010

1. Declaration of Opening

   The Shire President, Cr Strange, opened the meeting at 1.25 pm on Thursday 16th
   September 2010, welcoming all members and officers present.

2. Record of Attendance / Apologies / Leave of Absence (Previously Approved)

   Shire President                                    Cr SA Strange
   Deputy President                                   Cr IS Dolton
   Councillors                                        Cr R Rajagopalan
                                                      Cr JJ Gmeiner
                                                      Cr DA Heasman
                                                      Cr LK Buller
                                                      Cr MJ Verhoogt
                                                      Cr DE Sedgwick
                                                      Cr GJ Currie
                                                      Cr JR Lynn

   Chief Executive Officer                            Mr SM O’Halloran
   Deputy Chief Executive Officer                     Mr DRS Mollenoyux
   Manager of Finance & Compliance                    Mrs JL Bow
   Environmental Health Officer                       Mr Gary Tucker (1.25pm to 1.40pm)

   Leave of Absence (Previously Approved)             Cr MM Foss

   Apologies                                          Nil

3. Response to Previous Public Questions Taken on Notice
   NIL

4. Public Question Time
   NIL

5. Petitions / Deputations / Presentations / Submissions
   NIL

6. Applications for Leave of Absence
   Cr Buller requested leave of absence for the Ordinary Meeting of Council to be held on
   21 October 2010.

   COUNCIL DECISION
   Resolution Aug10-6.1
   Moved Cr Heasman Seconded Cr Lynn

   That Cr Buller is granted leave of absence for the ordinary meeting of Council on
   21st October 2010.

                                                                                          Carried 10/0
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                                Shire of Bruce Rock – Minutes 16th September 2010
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7. Confirmation of Minutes
         Ordinary Meeting of Council held on 19th August 2010.

   COUNCIL DECISION
   Resolution Sep10-7.1
   Moved Cr Currie      Seconded Cr Buller

   That the minutes of the Ordinary Meeting of Council held Thursday 19th August
   2010, be confirmed as a true and correct record.

                                                                                          Carried 10/0

8. Announcements by the President

   Bruce Rock Men’s Shed
   The President advised that the inaugural meeting of the Bruce Rock Men’s Shed Committee
   was held on the 4th September 2010. The group elected office bearers and discussed the next
   stages of the project. The committee expressed their thanks and gratitude to Council staff for
   the construction of the shed and support in reaching this point.

   Works Supervisor
   The CEO, President & Deputy President carried out interviews for the Works Supervisor
   position, with Laurie Walker being appointed. Laurie commenced work on 13th September
   2010.

   Grain Freight
   President Strange, Cr Buller & CEO attended a WALGA grain freight mapping workshop in
   Merredin, this specifically focused on road routes. Maps of the proposed bin to bin routes were
   distributed to Councillors for viewing and feedback.

   WEROC Meeting
   The President, Cr Dolton, Cr Gmeiner, Cr Foss, Cr Heasman & the CEO attended the WEROC
   Meeting held in Bruce Rock on the 25th August 2010. The President gave a brief overview of
   the meeting and items addressed.

   Wheatbelt Royalties for Regions Infrastructure Meeting
   The President advised that he and the CEO attended a Workshop in Northam regarding the
   allocation of Royalties for Regions funding. Minister Brendon Grylls addressed attendees.

   Leadership WA
   Leadership WA held a one day seminar in Bruce Rock on Thursday 9th September 2010. The
   President thanked those who helped on the day.

   Hockey Surface
   The President asked Cr Heasman to give an overview of the meeting held to discuss the
   installation of a synthetic hockey surface. Cr Heasman advised that the meeting went well with
   all sporting groups involved providing their views. The main topic discussed was the relocation
   of the cricket wickets/pitch onto the football ground.

   DOAC Meeting
   Cr Dolton and Cr Heasman attended the Merredin DOAC Meeting on Monday 13th October
   2010 and provided Council an overview of meeting. Items addressed were;
                  New “Terms of Reference” were presented
                  Alan Gracie was re-elected as Chairman
                  Discussion was held regarding the implementation of “Total Fire Bans”
                  Brigade Membership ID cards will be implemented in 2011
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                                 Shire of Bruce Rock – Minutes 16th September 2010
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9. Reports of Officers

  9.1. Environmental Health Officer

   Agenda Reference and Subject:
                                             9.1.1     Proposed Lifestyle Village: Lots 26 -31
   Butcher St,
   File Reference:                           A79
   Reporting Officer:                        Garry Tucker
   Disclosure of Interest                    Nil

   Summary
   It is proposed to establish a lifestyle accommodation complex. Planning and wastewater
   issues complicate the development.

   Background
   An application for planning consent has been submitted by Ian & Marita Bonney (the
   applicant) for the establishment of a Life Style Village encompassing a 12 unit
   development that will be spread over six contiguous lots; the lots being 27, 28, 29, 30,
   and 31. The units will comprise 1 x 2 Bedrooms and 11 x 3 Bedrooms. The applicant
   has stated that the residences will be sold as “Strata’s”. A couple of site plans of the
   proposed development accompanied the application. Please see “ATTACHMENT 1”.

   Comment
   In respect to the situation of the six existing lots, Mr Paul Bashall has advised that the
   applicant will have to amalgamate the lots or amalgamate / subdivide in order to avoid
   the requirement to maintain clearances from existing cadastral boundaries.

   Lots 27, 28, 29, 30, and 31 Butcher Street, Bruce Rock are currently zoned “Business” in
   accordance with the Shire of Bruce Rock Town Planning Scheme No.1 and the proposed
   use is not permitted. Notwithstanding Council’s new Town Planning Scheme No: 3 is
   near finalization of its approval and accordingly now has the status of what is referred to
   as a “seriously entertained document” and as such the lots are governed by both the
   Shire of Bruce Rock Town Planning Scheme No.3 and the Residential Design Codes of
   Western Australia (RDC’s).

   The new Town Planning Scheme also has the subject land zoned as “Business” however
   a residential development is permitted and its “R” Coding is R10/25. This means that the
   density of residences allowed is one residence on 1000 m2 if sewer is not available. R25
   means that the density of residences allowed is one residence on 400 m2 if sewer is
   available.

   The positioning of the proposed residences, the required set-backs from boundaries, the
   provision of parking, etcetera is part of the “R” Codes requirements and I cannot
   confidentially access this. I have discussed this matter with Council’s Consultant Planner
   Mr Paul Bashall of “PlanWest” and he said that assessment for compliance with “R”
   Codes is a specialized field and he can’t do that for us. He said that it is normal practice
   to require the applicant to provide a professional assessment of the proposal’s
   compliance with the “R” Codes to the Council.

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                                Shire of Bruce Rock – Minutes 16th September 2010
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 Consultation
 “PlanWest”: Mr Paul Bashall and Heath Department of Western Australia

 Statutory Implications
 Town Planning Scheme No: 3, Residential Design Codes of Western Australia (RDC’s),
 Health Act 1911, Government Sewerage Policy, Strata Tiles Act 1985

 Policy Implications                   Nil

 Financial Implications
 Town Planning fees are levied on applications as per Council’s Schedule of Fees and
 Charges and under the provisions of the Town Planning (Local Government Planning
 Fees) Regulations 2009.

 Strategic Implications Nil

 Voting Requirements           Simple Majority

 Officer Recommendation
 That Council approve the application conditioned upon the applicant satisfies the
    following:-
 1. The applicant gaining the approval of the Health Department of Western Australia to do
    the development utilizing a package type sewerage treatment facility or other
    approved system.
 2. The applicant providing a professional assessment of the proposal’s compliance with
    the “R” Codes to the Council.
 3. The applicant amalgamating the lots or doing an amalgamation / subdivision of the
    existing lots as needed.
 4. The applicant must apply for and be granted a Building Licence prior to
    commencement of any building.

 Officer recommendation was varied to include the location of the application.

 COUNCIL DECISION
 Resolution Sep10-9.1.1
 Moved Cr Verhoogt      Seconded Cr Buller

 That Council approve the planning application for Lots 26 – 31 Butcher Street,
 Bruce Rock conditioned upon the applicant satisfies the following:-
 1. The applicant gaining the approval of the Health Department of Western
    Australia to do the development utilizing a package type sewerage treatment
    facility or other approved system.
 2. The applicant providing a professional assessment of the proposal’s
    compliance with the “R” Codes to the Council.
 3. The applicant amalgamating the lots or doing an amalgamation / subdivision of
    the existing lots as needed.
 4. The applicant must apply for and be granted a Building Licence prior to
    commencement of any building.

                                                                                          Carried 10/0

Gary Tucker left Council Chambers at 1.40pm and did not return.

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9.2 Manager of Finance & Compliance

 Agenda Reference and Subject:
                                            9.2.1     Shire President’s Stamp
 File Reference:
 Reporting Officer:                         Jennifer Bow, Manager Finance & Compliance
 Disclosure of Interest                     Nil

 Summary
 Use of Shire President’s stamp in August 2010.

 Background                    Nil

 Comment
 As per Council’s policy, the Shire President’s stamp has been used during the month of
 August 2010 as follows:

       1. 13/08/10 Indigenous Grant funding agreement
       2. 31/08/10 Identification of title deed for Lot 290 Osborne Street (subdivision of
                   Lot 290 for sale of property to Elliot’s)

 Consultation                  Nil

 Statutory Implications Council Policy

 Policy Implications           Nil

 Financial Implications Nil

 Strategic Implications Corporate Governance

 Voting Requirements           Simple Majority

 OFFICER RECOMMENDATION AND COUNCIL DECISION
 Resolution Sep10-9.2.1
 Moved Cr Lynn          Seconded Cr Rajagopalan

 That Council endorse the use of the Shire President’s stamp during August 2010.

                                                                                          Carried 10/0




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                                Shire of Bruce Rock – Minutes 16th September 2010
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 Agenda Reference and Subject:
                                             9.2.2    Carry Forward Position as at 1 July 2010
 File Reference:                             8.2.6.2 Annual Financial Reports
 Reporting Officer:                          Jennifer Bow, Manager Finance & Compliance
 Disclosure of Interest                      Nil

 Summary
 At the conclusion of the annual audit, the carry forward position of Council (net assets)
 as at the 1st July 2010 was confirmed.

 Background
 At the time of preparation of the Budget, an estimate had to be made regarding the
 estimated carry forward position of Council as at the 1st July 2010. This estimate had to
 include cash assets, debtors and liabilities as at the 1st July 2010.

 Comment
 The carry forward position of Council has improved from the estimated amount in the
 budget.

 The budget estimate was: $1,016,942

 The actual carry forward position was: $1,202, 009

 This is an improved position of $185,067.

 The reason why this could not be confirmed when the budget was adopted is mainly due
 to creditor invoices dated prior to the 30th June 2010 that are paid during July.
 Adjustments also have to be made to provisions for long service leave and annual leave
 and these are done after the final pay in June.

 It is also best practice to ensure that the Auditor confirms the carry forward position and
 this is done via the audit of the Annual Financial Statements.

 Consultation
 CEO, MFC & Auditor, Mr Greg Wyllie

 Statutory Implications                Nil

 Policy Implications                   Nil

 Financial Implications An improved carry forward position results in Council having
 more funds at its disposal.

 Strategic Implications Organisational Management

 Voting Requirements           Simple Majority

 Officer Recommendation
 This item has been provided to Council for their information.

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                                Shire of Bruce Rock – Minutes 16th September 2010
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 Agenda Reference and Subject:
                                            9.2.3     Statement of Financial Activity
 File Reference:
 Reporting Officer:                         Jennifer Bow, Manager of Finance & Compliance
 Disclosure of Interest                     Nil

 Summary
 A statement of financial activity must be produced monthly and presented to Council.

 Background
 In accordance with the Local Government Act 1995, a statement of financial activity must
 be presented to each Council meeting, including a comparison to the budget and
 variance from it. It must also include explanations of any variances.

 Comment                       Nil

 Consultation                  Nil

 Statutory Implications
 Local Government (Financial Management) Regulations 1996, reg 34.

 Policy Implications           Nil

 Financial Implications Nil

 Strategic Implications Nil

 Voting Requirements           Simple Majority

 OFFICER RECOMMENDATION AND COUNCIL DECISION
 Resolution Sep10-9.2.3
 Moved Cr Currie        Seconded Cr Lynn

 That the Statement of Financial Activity for the month of August 2010, as
 presented, be received.

                                                                                          Carried 10/0

 The meeting adjourned for afternoon tea at 2.59pm.

 The meeting resumed at 3.15pm with all attendees returning.




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                                Shire of Bruce Rock – Minutes 16th September 2010
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 Agenda Reference and Subject:
                                            9.2.4     List of Payments
 File Reference:
 Reporting Officer:                         Jennifer Bow, Manager Finance & Compliance
 Disclosure of Interest                     Nil

 Summary
 List of payments since last Council meeting.

 Background
 As the CEO has been delegated the authority to make payments from the municipal and
 trust funds, a list of payments made is to be presented to Council each month. Also in
 accordance with Finance Policy Number F1.1, included is a list of payments made with
 Council’s credit card.

 Comment                       Nil

 Consultation                  Nil

 Statutory Implications Nil

 Policy Implications           Nil

 Financial Implications Nil

 Strategic Implications Nil

 Voting Requirements           Simple Majority

 OFFICER RECOMMENDATION AND COUNCIL DECISION
 Resolution Sep10-9.2.4
 Moved Cr Currie        Seconded Cr Lynn

 That Council endorse the list of payments from the Municipal Account consisting
 of EFT voucher numbers EFT 2736 to EFT 2849 ; cheque number 22114 to 22129
 totalling $ 534,616.11 and Trust Fund voucher number 1739 to 1741 totalling
 $470.00.

                                                                                          Carried 10/0




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                                Shire of Bruce Rock – Minutes 16th September 2010
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 Agenda Reference and Subject:
                                            9.2.5     Fees and Charges for Sporting Clubs
 File Reference:                            8.2.7.1 Annual Adopted Budget
 Reporting Officer:                         Jennifer Bow, Manager Finance & Compliance
 Disclosure of Interest                     Nil

 Summary
 Council requested that staff investigate the fees and charges levied to sporting clubs at
 the July Ordinary meeting of Council.

 Background
 The Fees and Charges levied to sporting clubs for the use of the facilities at the Rec
 Centre were included in the 2010-11.

 Comment
                 Service                 Acc #        Ex GST           GST             Inc GST
      Football Club Annual Charge       113303        $ 1,248.00      $ 124.80            $1,372.80
      Hockey Club Annual Charge         113304        $ 624.00        $ 62.40             $ 686.40
      Cricket Club Annual Charge        113305        $ 624.00        $ 62.40             $ 686.40
      Squash Club Annual Charge         113306        $ 624.00        $ 62.40             $ 686.40
      Netball Club Annual Charge        113307        $ 624.00        $ 62.40             $ 686.40
      Bowling Club Annual Charge        113307        $ 624.00        $ 62.40             $ 686.40
      Tennis Club Annual Charge         113307        $ 624.00        $ 62.40             $ 686.40

 The above table is as the fees and charges for sporting clubs appeared in the budget.

 Staff have reviewed the rates and feel that the Football Club Annual Charge should be
 the same as the other Clubs; $686.40. This is in light of the fact that the facilities that
 they now use are less (no longer use a bar facility).

 The Tennis Club and Bowling Clubs facilities at the Rec Centre require very little
 maintenance and upkeep from Council however as these facilities were funded by grant
 funds from the Department of Sport & Recreation, Council was requested to establish a
 reserve account for replacement of the synthetic surfaces in the future.

 It is therefore proposed, that the Tennis and Bowling Clubs are also levied the annual fee
 as stated above, and transfer a portion of this into a reserve account for the replacement
 of the synthetic surfaces in approximately 15 years.

 If Council do agree to reduce the fee charged to the Football Club, then it will have to
 advertise that it wishes to reduce the fee in accordance with the Local Government Act
 1995.

 Consultation
 CEO and MFC




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                                Shire of Bruce Rock – Minutes 16th September 2010
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 Statutory Implications
 Local Government Act 1995

 s6.16. Imposition of fees and charges

 (3) Fees and charges are to be imposed when adopting the annual budget but may be —
 (a) imposed* during a financial year; and
 (b) amended* from time to time during a financial year.

 * Absolute majority required.

 s6.19. Local government to give notice of fees and charges

 If a local government wishes to impose any fees or charges under this Subdivision after the
 annual budget has been adopted it must, before introducing the fees or charges, give local public
 notice of —
 (a) its intention to do so; and
 (b) the date from which it is proposed the fees or charges will be imposed.

 Policy Implications                   Nil

 Financial Implications Nil

 Strategic Implications Organisational Management - Governance

 Voting Requirements           Absolute Majority

 Officer Recommendation
 For Councils consideration

 COUNCIL DECISION
 Resolution Sep10-9.2.5
 Moved Cr Dolton        Seconded Cr Buller

 That Council set the 2010/11 annual fee for sporting clubs for the Bruce Rock
 Recreation Facilities at $686.40 (inc GST).
 and
 That the adopted fees be advertised in the Rock Review.

                                                               Carried by Absolute Majority 10/0




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                                Shire of Bruce Rock – Minutes 16th September 2010
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 Agenda Reference and Subject:
                                             9.2.6       Review of Delegations Register
 File Reference:                             2.3.1.5 Delegated Authority Register
 Reporting Officer:                          Jennifer Bow, Manager Finance & Compliance
 Disclosure of Interest                      Nil

 Summary
 Each finance year, the Delegations Register is to be reviewed.

 Background
 In accordance with the Local Government Act 1995 section 5.46 (2), at least once every
 financial year the delegations register is to be reviewed by the delegator, Council.

 Comment
 Staff have reviewed the list of delegations given to the CEO, of whom some are on
 delegated to other staff members including the EHO and DCEO and included several
 new delegations.

 The new delegations that have not been included before are;
     i.    enable the CEO to appoint persons (as required under some sections of
           Local Government Act 1995) to perform particular activities under our Local
           Laws
     ii.   Authority to make purchases with the Credit Card as per the
           recommendations from the Financial Management Review
     iii.  Authority to invest surplus funds as per the recommendations from the
           Financial Management Review

 The amended list of delegations are (a full Delegations Register is provided after item);

                 Delegation
        No                                                       Delegation
                   Subject
        1    Payments of           Authority to make payments from the Municipal or Trust Fund to
             Accounts              satisfy provision of Financial Management Regulation 12 (1)(a).
        2    List of accounts      Provide Council with a list of accounts at the next Ordinary Meeting
                                   of Council.
        3    Budgeted              Authority to incur expenditure on all items of budgeted expenditure
             Expenditure           items.
        4    Invest Surplus        Authority to invest surplus funds after ensuring that sufficient
             Funds                 working capital is to be retained at all times.
        5    Nominate Order        Authority to nominate Authorised Order Book Signatories.
             Book Signatories
        6    Approval for staff    Authority to approve staff attendances at training courses,
             training              conferences and seminars.
        7    Calling tenders       Authority to call tenders for budgeted items.
        8    Credit Card           Authority to use the Shire of Bruce Rock allocated Credit Card
                                   within the constraints of approved budget allocations, in accordance
                                   with policy adopted by Council and/or as otherwise directed by
                                   Council.
        9    Write of Debts less   Authority to write off unrecoverable debtors amounts of up to $200
             than $200             on the provision that details are provided to Council in information
                                   bulletins.

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        10   Legal Action         Authority to take legal action necessary to recover unpaid
                                  infringement notices, rates and debtor accounts.
        11   Appoint              Authority to appoint authorised persons to perform particular
             Authorised           functions
             Persons
        11   Road Closures        Authority to approve road closures for minor events on roads and
                                  issue Road Train and Extra Mass permits as provided for under the
                                  Traffic Act 1974/Police Act 1982.
        13   Issue Road Train     Authority to issue Road Train and Extra Mass permits as provided
             & Extra Mass         for under the Traffic Act 1974.
             Permits
        14   Permits for Street   Authority to issue permits for street stalls and the sale of liquor on
             Stalls & liquor      Council property.*
             Licenses
        15   Firebreaks           Authority to have firebreaks installed on private property where the
                                  owner has failed to comply with the statutory requirements under
                                  the Bush Fires Act.
        16   Harvest Bans         Authority to impose harvest bans.
        17   Extend or Restrict   Authority to extend or suspend restricted burning periods.
             burning period
        18   Deal with WALGA      Authority to deal with the Western Australian Local Government
                                  Association on behalf of Council (mainly pertaining to industrial
                                  matters).
        19   Building Plans       Authority to approve or refuse building plans.*
        20   Orders Served        Authority to have orders served in matters relating to hygiene, noise
                                  abatement, repair of dwellings and declaration of buildings being
                                  unfit for human habitation.*
        21   Planning Issues      Authority to issue planning consents, vary setbacks and where
                                  minor adjustments to building setbacks in accordance with Councils
                                  policies, town planning scheme or planning codes.*
        22   Use of Caravan at    Authority in accordance with s5.43 of the Local Government Act
             Private Property     1995 to approve applications made pursuant to regulation 11 of the
                                  Caravan Parks and Camping Grounds Regulations 1997 for a
                                  maximum period of five (5) days with conditions relevant to the
                                  application to camp a caravan at a private property.*
        23   Staff with Second    Authority to determine applications from staff wishing to engage in
             Jobs                 outside employment in their own time, on the conditions that details
                                  are provided to Council in information bulletins.

                                  * These delegations are the delegated to the EHO.

 Those proposed delegations marked with a (*) are proposed to be delegated through the
 CEO to the Environmental Health Officer at the discretion of the Chief Executive Officer.

 Delegation permits the Administration to process compliant applications quickly without
 holdup. The delegations ensure that the Administration acts in a timely manner to
 provide services to the public, residents and customers.

 It has been usual for the provisions of the approvals of Town Planning applications,
 building applications and dwelling and building upgrade notices that this delegation be
 given through the Chief Executive Officer to the Principal Environmental Health Officer.

 Delegations can be in general or specific forms.

 Council is required to review and endorse the list of delegations to the Chief Executive
 Officer.

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                                Shire of Bruce Rock – Minutes 16th September 2010
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 Consultation
 CEO, DCEO & MFC

 Statutory Implications
 Local Government Act 1995, s5.42 to s.5.44 and s.5.46

    5.42.          Delegation of some powers and duties to CEO
                   (1)     A local government may delegate* to the CEO the exercise of any of its
                   powers or the discharge of any of its duties under this Act other than those referred
                   to in section 5.43.
         * Absolute majority required.
                   (2)    A delegation under this section is to be in writing and may be general or as
                   otherwise provided in the instrument of delegation.

    5.43.          Limits on delegations to CEO
         A local government cannot delegate to a CEO any of the following powers or duties —
            (a)     any power or duty that requires a decision of an absolute majority or a 75%
                        majority of the local government;
            (b)     accepting a tender which exceeds an amount determined by the local government for
                        the purpose of this paragraph;
            (c)     appointing an auditor;
            (d)     acquiring or disposing of any property valued at an amount exceeding an amount
                        determined by the local government for the purpose of this paragraph;
            (e)     any of the local government’s powers under section 5.98, 5.98A, 5.99, 5.99A or
                        5.100;
             (f)    borrowing money on behalf of the local government;
            (g)     hearing or determining an objection of a kind referred to in section 9.5;
         (ha)       the power under section 9.49A(4) to authorise a person to sign documents on
                         behalf of the local government;
            (h)     any power or duty that requires the approval of the Minister or the Governor;
             (i)    such other powers or duties as may be prescribed.

    5.44.          CEO may delegate powers and duties to other employees
    (1) A CEO may delegate to any employee of the local government the exercise of any of the
            CEO’s powers or the discharge of any of the CEO’s duties under this Act other than
            this power of delegation.
    (2) A delegation under this section is to be in writing and may be general or as otherwise
            provided in the instrument of delegation.
    (3) This section extends to a power or duty the exercise or discharge of which has been
             delegated by a local government to the CEO under section 5.42, but in the case of
             such a power or duty —
            (a)     the CEO’s power under this section to delegate the exercise of that power or the
                         discharge of that duty; and
            (b)     the exercise of that power or the discharge of that duty by the CEO’s delegate,
         are subject to any conditions imposed by the local government on its delegation to the
              CEO.


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                                Shire of Bruce Rock – Minutes 16th September 2010
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    (4) Subsection (3)(b) does not limit the CEO’s power to impose conditions or further
            conditions on a delegation under this section.

    (5) In subsections (3) and (4) — conditions includes qualifications, limitations or exceptions.
    5.46.      Register of, and records relevant to, delegations to CEO and employees
    (1) The CEO is to keep a register of the delegations made under this Division to the CEO and
            to employees.
    (2) At least once every financial year, delegations made under this Division are to be
             reviewed by the delegator.
    (3) A person to whom a power or duty is delegated under this Act is to keep records in
            accordance with regulations in relation to the exercise of the power or the discharge
            of the duty.

 Policy Implications                   Nil

 Financial Implications                Nil

 Strategic Implications Organisational Management - Governance

 Voting Requirements           Absolute Majority

 Officer Recommendation
 That the Chief Executive Officer be provided with the specified delegations for the
 2010/11 year as per the attached Delegations Register.

 Officer recommendation varied to clarify delegations.

 COUNCIL DECISION
 Resolution Sep10-9.2.6
 Moved Cr Currie        Seconded Cr Lynn

 That the Chief Executive Officer be provided with the specified delegations for the
 2010/11 year as per presented delegations 1 – 23.

                                                               Carried by Absolute Majority 10/0




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                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

 Agenda Reference and Subject:
                                             9.2.7    Acceptance of Audit Report
 File Reference:                             8.2.6.2 Annual Financial Reports
 Reporting Officer:                          Jennifer Bow, Manager Finance & Compliance
 Disclosure of Interest                      Nil

 Summary
 This item would usually be presented to the Audit Committee, however as the Auditor did
 not give Council a Management Letter, this item is only being presented to Council.

 Background
 At the completion of the annual audit, the auditor prepares an Audit Report and a
 Management Letter outlining any areas or issues that Council needs to address.

 Comment
 In early August, Greg Wyllie conducted the annual audit of Council’s accounts and
 financial statements for the financial year ending 30th June 2010.

 There were no matters raised in the Management Letter this year.

 This is the second year in a row that Council has not received a Management Letter.

 Consultation
 CEO, MFC & Mr Greg Wyllie

 Statutory Implications
 Audit Report - Local Government Act 1995 s. 7.9 and Local Government (Audit)
 Regulations 1996 r.9 & 10.

 Management Letter - Section 7.9 & 7.12A of Local Government Act 1995 s7.9 & 7.12A
 and Local Government (Audit) Regulations 1996 r.9 & 10.

 Policy Implications                   Nil

 Financial Implications Nil

 Strategic Implications Organisational Management - Governance

 Voting Requirements           Simple Majority

 OFFICER RECOMMENDATION AND COUNCIL DECISION
 Resolution Sep10-9.2.7
 Moved Cr Verhoogt      Seconded Cr Gmeiner

 That Council receive the Audit Report for the year ended 30th June 2010.

                                                                                          Carried 10/0




                                                                                                      16
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

9.3 Deputy Chief Executive Officer
 Agenda Reference and Subject:
                                             9.3.1    Acceptance of Annual Report 2009/10
 File Reference:                             2.1.2.2 Annual Meetings
 Reporting Officer:                          Darren Mollenoyux, Deputy Chief Executive Officer
 Disclosure of Interest                      Nil

 Summary
 Council is asked to accept the Annual Report for the period ending 30 th June 2010 and
 set a date for the Annual Electors Meeting.

 Background
 The Annual Report for the financial year ending 30 June 2010 has been provided to
 Councillors for their consideration and acceptance.

 The Audited Financial Statements and the Independent Audit Report are also included in
 the Annual Report.

 Comment
 Following the acceptance of the Annual Report, Council is required to give public notice
 of the availability of the Annual Report as soon as practicable.

 It is also a requirement that a General Meeting of Electors is to be held on a day set by
 Council not more than 56 days after acceptance of the Annual Report, with 14 days local
 public notice of the meeting being given.

 Consultation
 This matter has been discussed with relevant staff members.

 Statutory Implications
 The Local Government Act 1995 Section 5.53 advises that the Annual Report is to
 contain the following:
 a) A report from the president;
 b) A report from the Chief Executive Officer;
 c) An overview of the plan for the future of the district made in accordance with
 Section 5.56, including major initiatives that are proposed to commence or continue in
 the next financial year,
 d) The financial Report of the financial year;
 e) Such information as may be prescribed in relation to the payments made to
 employees;
 f)   The auditor’s report for the financial year;
 g) Such other information as may be prescribed.

 Policy Implications                   NIL

 Financial Implications NIL

 Strategic Implications NIL


                                                                                                      17
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

 Voting Requirements           Absolute Majority

 Officer Recommendation
 1. That Council accept the Annual Report for 2009/2010 including the Audited
      Financial Report for period ended 30 June 2010, as circulated and that local public
      notice of its availability be given as soon as practicable.
 2. That the 2010 Annual Meeting of Electors be held in the Supper Room of the Bruce
      Rock Shire Hall on Friday 15th October 2010 commencing at 4.00pm.

 Officer’s recommendation changed to vary the date of the Annual Elector’s meeting.

 COUNCIL DECISION
 Resolution Sep10-9.3.1
 Moved Cr Buller        Seconded Cr Dolton

 1. That Council accept the Annual Report for 2009/2010 including the Audited
    Financial Report for period ended 30 June 2010, as circulated and that local
    public notice of its availability be given as soon as practicable.
 2. That the 2010 Annual Meeting of Electors be held in the Supper Room of the
    Bruce Rock Shire Hall on Friday 22nd October 2010 commencing at 4.00pm.

                                                               Carried by Absolute Majority 10/0




                                                                                                      18
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

 Agenda Reference and Subject:
                                            9.3.2     Purchase Order Policy Review
 File Reference:                            2.3.1.1 Policy Manual
 Reporting Officer:                         Darren Mollenoyux, Deputy Chief Executive Officer
 Disclosure of Interest                     NIL

 Summary
 Council is asked to review its policy on the signing of purchase orders.

 Background
 Council has a policy providing guidelines to enable certain staff to sign purchase orders for
 the purchasing of budgeted items. A full copy of the policy is attached to this item for
 Council to review.

 Comment
 With the recent appointment of a Works Supervisor it is an opportune time to review this
 policy to include the position. Council is also asked to endorse the inclusion of the Manager
 of Finance and Compliance, Aquatic Centre Manager and the Recreation Centre Manager to
 this policy.

 In addition to the above Council is asked to endorse the removal of the Project Officer
 position from the list of authorised officers.

 Consultation
 This matter has been discussed with the Chief Executive Officer.

 Statutory Implications
 The Local Government Act 1995 Section 6.10
 Local Government Financial Regulations R11

 Policy Implications
 Any amendment to a Council policy must be authorised by Council, thus policy A1.4 “Signing
 Purchase Orders” is presented to Council for review.

 Financial Implications        NIL
 Strategic Implications        NIL
 Voting Requirements           Absolute Majority

 OFFICER RECOMMENDATION AND COUNCIL DECISION
 Resolution Sep10-9.3.2
 Moved Cr Currie        Seconded Cr Buller

 That Council amend Policy A1.4 “Signing Purchase Orders” to include the following
 members of staff;
 Works Supervisor
 Manager of Finance and Compliance
 Aquatic Centre Manager
 Recreation Centre Manager
 and
 That the Project Officer position be removed from the list of authorised officers.

                                                                 Carried by Absolute Majority 10/0
                                                                                                      19
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

9.4       Chief Executive Officer

 Agenda Reference and Subject:
                                            9.4.1     Industrial Land
 File Reference:
 Reporting Officer:                         Steve O’Halloran, Chief Executive Officer
 Disclosure of Interest                     Cr Verhoogt

 Cr Verhoogt declared a Financial/Proximity Interest and left the Chambers at 3.44pm.

 Summary
 Progress on Industrial Land, Strange Road.

 Background
 Council staff has been working on having the above land released, so it can be on sold
 to cater for expansion of industrial businesses in town.

 As discussed earlier the land is now classified as unallocated crown land and must go
 through a native title process.

 After a letter to the Minister for Lands (which we have not had a reply) to object to the
 Council being forced into this process and expense.

 Comment
 Attached is an email from Lorraine Rushton explaining the process. After all attempts it
 appears that there is no option but go through the process outlined e.g.

          Conduct the survey.
          Await the outcome and see what the objections are if any.
          If none I understand that the land sale can be progressed.
          If still objections to the land, then negotiations need to take place to settle the
           objections.

 Unfortunately this will take time, I am advised that the Southwest Land and Sea Council
 next meet in November. This means that the heritage survey can take place and the
 results can be presented to this meeting, this will determine the length of negotiations (if
 any) would take place and see how long the release would take.

 Consultation
 DPI, Minister for Lands, Council, Public

 Statutory Implications
 This land has been identified in Councils TPS 3 as industrial. The only other statutory
 requirements will be native title clearance, transfer of land to Council and Council
 developing the land.

 Policy Implications           Nil



                                                                                                      20
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

 Financial Implications
 The financial arrangements of developing this land were that Council would purchase the
 land, hopefully at a reduced price, as discussed with the Minister, the released land to be
 developed by Local Government.

 The site has 10 serviced lots with four (along Strange road) surveyed.

 The cost of the surveyed land which includes the four serviced lots, the cost of surveying
 the remaining lots and now the extra $18,400 (for heritage survey) will have to be taken
 into account when on selling the lots.

 Council has made no allowance in the current budget to proceed with this project.

 Council could move to have this included in this years budget using funds identified in
 this years carry forward figure.

 Strategic Implications
 In Council’s Plan for the Future 2010-2014 under the heading Vision “To maintain and
 enhance the Bruce Rock life style, increase business and employment opportunities and
 achieve population growth in an environmentally sustainable way”

 The release of industrial land gives businesses the opportunity to either start or expand
 business in town.

 Voting Requirements           Simple Majority

 Officer Recommendation
 For Councils Consideration

 COUNCIL DECISION
 Resolution Sep10-9.4.1
 Moved Cr Lynn          Seconded Cr Dolton

 Council proceed and seek reimbursement for the full costs of the Heritage Survey
 from Department of Lands and invite Minister Grylls to Bruce Rock.

                                                                 Carried by Absolute Majority 9/0

 Cr Verhoogt returned to Council Chambers at 3.56pm




                                                                                                      21
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

 Agenda Reference and Subject:
                                            9.4.2     Council Vehicles
 File Reference:                            6.4.2.1 Administration Vehicles
 Reporting Officer:                         Steve O’Halloran, Chief Executive Officer
 Disclosure of Interest                     Nil

 Summary
 New method of purchasing Council vehicles.

 Background
 The method Council uses to change over its vehicles at present is at 30,000km we put
 the vehicle up for tender/quotation with the motor vehicle industry and advertise for
 outright sale.

 Council staff then pick the best deal for Council, this might be purchase from a motor
 vehicle company accepting their trade in price or buying the vehicle outright and selling
 the old vehicle to a third party.

 In recent times the change over price of vehicles are getting larger, so much so that a
 recent invitation for quotes on BK1 ranged from $11,000 to $18,000 (see attached), this
 is obviously too dear.

 Comment
 The options Council have in this instance are;

 1. Increase the budgeted figure of $5,000 to $11,000 and purchase a new vehicle.
 2. Retain the vehicles to 60,000km and see if this proves to be more cost effective.
 3. Purchase the required vehicle and dispose of “trade in” through an auction house.

 The way this would work is Council puts a reserve on the vehicle and then see how
 much the vehicle attracts. The Shire of Quairading has been using this method
 successfully.

 Our workshop manager Mr Gary Waight has been investigating sales through this
 method and investigations are such that the trade in for the last falcon ute and
 commodore vehicle (doctor) would have both attracted considerable attention, more than
 we received as trade in.

 Consultation                  Nil

 Statutory Implications Nil

 Policy Implications           Nil

 Financial Implications
 This could be a method of reducing the cost of changing Councils vehicles over.

 Strategic Implications Nil

 Voting Requirements           Simple Majority
                                                                                                      22
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________



 Officer Recommendation
 For Councils Consideration

 COUNCIL DECISION
 Resolution Sep10-9.4.2
 Moved Cr Currie        Seconded Cr Rajagopalan

 That Council retain the CEO’s current vehicle to 60,000kms seek quotes and then
 try auction. In addition the next tradeable vehicle is assessed at 30,000kms.

                                                                                          Carried 10/0




                                                                                                      23
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

 Agenda Reference and Subject:
                                            9.4.3     Shire Hall
 File Reference:                            1.3.5.1 Community Halls – Bruce Rock
 Reporting Officer:                         Steve O’Halloran, Chief Executive Officer
 Disclosure of Interest                     Nil

 Summary
 Highlighting improvements to Shire Hall kitchen.

 Background
 At recent events that have been held at the shire hall kitchen, there have been some
 complaints regarding the equipment in the kitchen, mainly the stoves.

 Over recent times the community has catered for larger attendance for events and the
 delivery of meals at these events.

 E.g. - Sportsman’s dinner
      - Wheatbelt Women’s Day
      - Weddings
      - Parties; and
      - Events such as footballs “Miller Medal”

 With this being mentioned around town. The local butcher has approached the CEO with
 an offer of purchasing a large commercial oven, which is surplus to his requirements.
 This would certainly lift the ability to cook more meals and keep them warm.

 The oven is second hand and has been replaced by an automatic unit which cost the
 butcher $17,000

 The second hand unit is manual and the asking price is $2,000.

 Comment
 With all this years events completed and talk regarding the effectiveness of the kitchen it
 might be worthwhile having a committee looking at its effectiveness and reporting back
 to Council with a cost to revamp and modernise the kitchen, prior to next years budget.

 At a quick look at the facility it appears that the bain-marie is no longer used. The stoves
 need to be moved and a range hood provided as well. There have also been complaints
 about the sink.

 It appears that rather than rush in and buy a second hand stove (which would need to
 have 3 phase power and be fitted to a flue through the roof) which would cost approx
 $4,000 to get fitted. Council should have a report on the condition, effectiveness and
 compliance with health regulations before commencing any work.

 Consultation
 MFC, Local butcher, Caterers for football events.

 Statutory Implications
 The kitchen needs to meet health regulations.
                                                                                                      24
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________



 Policy Implications
 Nil

 Financial Implications
 Initially nil. The report would highlight the total cost for Councils 2011/12 annual budget.

 Strategic Implications
 Nil

 Voting Requirements           Simple Majority

 Officer Recommendation
 For Council’s Consideration.

 COUNCIL DECISION
 Resolution Sep10-9.4.3
 Moved Cr Lynn          Seconded Cr Gmeiner

 That a committee be formed of interested parties and report back to Council on
 recommendations.

                                                                                          Carried 10/0




                                                                                                      25
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

 Agenda Reference and Subject:
                                            9.4.4     Staff Structure
 File Reference:
 Reporting Officer:                         Steve O’Halloran Chief Executive Officer
 Disclosure of Interest

 Darren Mollenoyux and Jennifer Bow left the Council Cambers at 4.20pm
 Summary
 Council asked the CEO to report back to Council with more information regarding Item 9.4.6
 from the August 2010 Council meeting.

 Background
 At the July 2009 Council meeting, Council passed a motion to restructure Council’s
 management by advertising for a DCEO and retain Mrs Bow as a Manager of Finance and
 Compliance. Attached is the item from the July 2009 minutes.

 This process was introduced and applications for the position of DCEO were called with the
 result of employing Mr Darren Mollenoyux, and Mrs Bow filling the position of Manger of
 Finance and Compliance.

 This system has worked very well with the DCEO picking up and progressing the tasks
 outlined in the restructure item, plus the MFC has managed Council’s finances to a high level
 bringing the budget in with good carry forwards. Maintaining Council’s spending such that
 the works program has been completed and kept rates to a respectable level (so much so
 they remain the lowest in the region). In this year’s budget, capital spending is again high,
 rate increases have been kept low and this allowed Council to reward its outside staff with an
 increase.

 Mrs. Bow’s expertise in this field has highlighted a smooth transition from our old financial
 software package to our new corporate package.

 This enables Council to have up to date costings that allow staff and Council to review actual
 costs of work done for Council. This is something that this Council hasn’t had in the past.

 Comment
 Over the last eight years, Council has grown from a total budget expenditure (net of
 depreciation) of $3,731,304 to $7,095,249. This increase has allowed Council to have
 unprecedented capital spending, which has included the swimming pool upgrade, Recreation
 Centre upgrade, Main street upgrade, major plant upgrade, major road works including flood
 events, resealing all town streets and commencement of the footpath program. During this
 time, Council rates haven’t been raised by more than CPI.

 Council staff have as well maintained all of Council’s assets to a high standard.

 The mix we have now with the CEO, DCEO and MFC have handled the work load and
 produced a high standard of compliance and financial management. Evidence of this is
 shown by our annual Compliance Audit Return to the Department of Local Government and
 our annual audit which this year didn’t even receive a Management letter (a rare
 occurrence). This is the second year in a row that we haven’t received a Management Letter.
 Other forms of restructure have been looked at but to maintain our high standard of
 management and have the ability to take this Council into the future, the expertise we have,
 will hold this Council in good stead.
                                                                                                      26
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________



 Council needs to recognise that to retain the high level of expertise we have comes at a cost.
 Salaries of our management team are not the highest in the region and we are seen as
 leaders in the way we manage Council’s affairs.

 In the restructure, the position of Project Officer has been dropped and we see no need to fill
 this position, as other staff will be filling any need for work in this area.

 Consultation
 CEO, DCEO & MFC

 Statutory Implications                Nil
 Policy Implications                   Nil

 Financial Implications
 The cost of the restructure including the employment of the works supervisor has all been
 covered in this year’s budget.

 Information regarding salary packages for Finance Managers has been obtained from the
 2010 WALGA Remuneration Survey (not all Local Governments complete this survey).
                                       Full Time Package
 Augusta-Margaret River                $109,694
 Chittering                            $113,117
 Dardanup                              $128,963
 Denmark                               $129,013
 Donnybrook-Balingup                   $118,299
 Harvey                                $115,688
 Moora                                 $111,827

 The packages above are for full time positions and although the Shires may be larger than
 Bruce Rock, the financial reporting and compliance requirements are still the same. The
 MFC works three days a week to complete similar duties.

 Strategic Implications                Nil
 Voting Requirements                   Simple Majority

 Officer Recommendation
 For Councils consideration

 COUNCIL DECISION
 Resolution Sep10-9.4.4
 Moved Cr Currie        Seconded Cr Rajagopalan

 That Council continue with the current staff structure.
 and
 That Mrs Jennifer Bow’s salary be $58,414 plus allowances based on pro rata of a 24
 hour week.

                                                                                          Carried 10/0

 Darren Mollenoyux and Jennifer Bow returned to Council Cambers at 5.18pm




                                                                                                      27
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________



 Agenda Reference and Subject:
                                            9.4.5     Memorial Plaque
 File Reference:
 Reporting Officer:                         Steve O’Halloran, Chief Executive Officer
 Disclosure of Interest                     Nil

 Summary
 Request for a plaque at the entrance to town.

 Background
 Approval has been given to Fuchsbichler’s to erect a plaque at the towns entrance, this
 has prompted the descendants of the Powell family to request one also.

 It was explained to the applicants that the Fuchsbichler plaque was allowed because of
 the proximity to the land first farmed and Council didn’t see this as an area that would
 become full of memorials.

 The Davies are having a memorial on this site, but have indicated that it would be nice to
 have one in town.

 Comment
 As per Councils wish there will be no extra memorials placed at that site.

 A suggestion has been made, that on one face of the large rock situated within the area,
 a standard size plaque could be attached for descendants of families with a history of
 100 years in the district.

 Consultation           Nil
 Statutory Implications Nil
 Policy Implications    Nil

 Financial Implications
 All costs to be worn by the applicants

 Strategic Implications Nil

 Voting Requirements           Simple Majority

 Officer Recommendation
 For Council’s Consideration

 COUNCIL DECISION
 Resolution Sep10-9.4.5
 Moved Cr Dolton        Seconded Cr Gmeiner

 That families showing 100 years of continuous farming in the district be allowed to
 display a plaque (approved by the CEO) on the large rock in Farrell Park.

                                                                                          Carried 10/0
                                                                                                      28
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

 Agenda Reference and Subject:
                                            9.4.6     Kokerbin Rock- Granite Way-Royalties for Regions

 File Reference:
 Reporting Officer:                         Steve O’Halloran, Chief Executive Officer
 Disclosure of Interest                     Nil

 Summary
 Seeking Council’s endorsement of Council’s involvement for the commencement of
 infrastructure throughout the granite way (Kokerbin Rock).

 Background
 Work has been underway for sometime to develop a plan to promote an area of
 Quairading, Kellerberrin, Tammin & Bruce Rock, this is known as the “granite way”.

 In support of this Council have been working and maintaining the picnic area at
 Kokerbin.

 The plan, in a nutshell, is to put into place a management plan for the area;

 - Which protects cultural and natural heritage.
 - Promotes the area under the ECO tourism banner.

 To achieve these principals there has been a need to set up the following plan;

 1. Set up day stays and walk trails with interpretive signage at Mt Caroline & Mt Stirling.
 2. Use Kokerbin as the base for overnight stays, which tourist can radiate out to the
    other sites during the day. The problem this presents is the area at Kokerbin (to
    camp) is not large enough to cater for the expected numbers.
 3. The proposed plan is to take the camping away from Kokerbin and establish it at the
    old Kwolyin townsite.

 This would be developed as a nature based caravan and camping ground. This area
 would be developed with walk trails to Cairn rock and heritage trails highlighting areas of
 interest from old Kwolyin.

 With the camping taken away from Kokerbin, the site vested in Council would be
 developed into a day area which would cater for travellers of all types, e.g. bus tours,
 bush walkers and the general public.

 DEC are willing partners in this project and will oversee development in these areas
 which include all of Mt Caroline & Mt Stirling, the rock and nature reserve at Kokerbin.

 The funding to be serviced through R4R funding will help subsidise the;

 -   Development of the Kwolyin camping site including ablutions & BBQ’s.
 -   Development of the areas around Mt Caroline & Mt Stirling including walk trails,
     BBQ’s, tables, seats, etc
 -   Development of DEC requirements within the nature reserves, e.g. walk trails,
     signage.

                                                                                                      29
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________

 Comment
 With the money allocated this year from R4R approx $80,000, along with allocation from
 DEC, which is believed to be $50,000, and Councils contribution, this project will at last
 become a reality.

 There has been much consultation between;

 -   Aboriginal groups
 -   Local residents
 -   Councils involved.

 The process is that a business case has to be prepared before the end of December and
 the work completed within two years.

 Consultation
 WE-ROC, DEC, Granite way committee

 Statutory Implications                Nil

 Policy Implications                   Nil

 Financial Implications
 The split up of the funding is as explained above.

 The total cost and viability will be known when the business case is prepared.

 The project will need to be staged as it is expected that the funding will fall short of the
 required total to complete the project.

 To add weight to the project it is expected that the project could be extended across the
 Wheatbelt over time.

 Strategic Implications                Nil

 Voting Requirements                   Simple Majority

 Officer Recommendation
 For Council’s Consideration

 COUNCIL DECISION
 Resolution Sep10-9.4.7
 Moved Cr Buller        Seconded Cr Gmeiner

 That Council endorse the proposal to the Regional Component of the R4R Local
 Government Fund for establishment of improved tourism facilities on the Granite
 Way including Kokerbin Rock.

                                                                                          Carried 10/0




                                                                                                      30
                                Shire of Bruce Rock – Minutes 16th September 2010
_________________________________________________________________________________________________________



10.    New Business of an urgent nature introduced by discussion of the meeting.

       NIL

11.    Confirmation and receipt of Information Bulletin.

       The Information Bulletin was read and received.


12.    Closure of Meeting.
       The Shire President, Cr Strange, thanked everyone for their attendance and
       declared the meeting closed at 6.20pm.




These minutes were confirmed at a meeting on ……../……../……….



__________________
Signed
Cr SA Strange

Dated ……../……../……….


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