LSt490 CourseOutline by ECW97R



                                 COURSE OUTLINE

Required Text:
    Gregory Hunter, Developing and Maintaining Practical Archives:
A How-to Manual, Neal-Schuman Publishers, 2nd. Edition, 2003.
Recommended Texts: (These titles are excellent supplemental readings, although they are
NOT required purchases. They are all published by the Society of American Archivists. Copies
are available for reading and citation purposes in the Special Collections Library.)
        Menzi L. Behrend-Klodt, Navigating Legal Issues in Archives, 2008.
        Frank Boles, Selecting and Appraising Archives and Manuscripts, 2003.
        Randall Jimerson, American Archival Studies: Readings in Theory and Practice, 2000.
        Randall Jimerson, Archives Power: Memory, Accountability and Social Justice, 2009.
        Michael J. Kurtz, Managing Archival and Manuscript Repositories, 2004.
        James M. O’Toole and Richard J. Cox, Understanding Archives and Manuscripts, 2006.
        Richard Pearce-Moses, A Glossary of Archival and Records Terminology, 2005.
        Christopher Prom and Ellen D. Swain, College and University Archives: Readings in
                Theory and Practice, 2008.
        Mary Jo Pugh, Providing Reference Services for Archives and Manuscripts, 2003.
        Mary Lynn Ritzenthaler, Preserving Archives and Manuscripts, 2010.
        Kathleen Roe, Arranging and Describing Archives and Manuscripts, 2005.

WEEK #1:
January 11: Class logistics, expectations & syllabus
            What is an archives? Who is an Archivist?

              Readings: Hunter, Ch. 1; Jimerson, Part 1
              Society of American Archivists, Code of Ethics

              “Archivists, Mediation and Constructs of Social Memory,” Archival Issues,
              Vol. 24, No. 2 (1999), pp. 101-112.

               “The Power of Archives,” Randall Jimerson SAA Presidential Address, 2005,

January 13: Archives and Manuscripts: A Brief History of the Field
       “…archives are extensions of the human memory, purposefully created to record
information, document transactions, communicate thoughts, substantiate claims, advance
expectations, offer justifications, and provide lasting evidence of events.” Dearstyne, 1993

               Readings: Archival Roles for the New Millennium,

               John Fleckner, SAA Presidential Address, 1990, “Dear Mary Jane: Some
               Reflections on being an Archivist,”

               Understanding Society through its Records, an extensive website written by
               archival educator Ann Pederson and hosted by the John Curtin Prime Ministerial
               Library, Perth, Western Australia, 2001,

WEEK #2:
January 18:    Tour of Special Collections Library, 104 Paterno Library
January 20: Appraisal of Records, Collection Development
            Readings: Hunter, Ch.3; Jimerson, Part 3

               The Appraisal of Modern Records, T.R. Schellenberg, NARA Bulletin #8, 1956,

QUIZ #1 on ANGEL (Terminology) DUE Monday, January 24.

WEEK #3:
January 25:   Tour of University Libraries Preservation Lab,
              402 Pattee Library
January 27: Preservation Issues
            Readings: Hunter, Ch. 8

              General Preservation Guidance, NARA,

              Caring for your Family Archives, NARA,

              Salvaging Flood-Damaged Records, NAA,

WEEK #4:
February 2: Arrangement and Description
            Readings: Hunter, Chapters 5 & 6

              Principles of Arrangement, Theodore R. Schellenberg, NARA Information paper
              No. 18 1951,

              “Archival Arrangement – Five Different Operations at Five Different Levels,”
              Oliver Wendell Holmes, 1964, NARA,

February 4: Arrangement and Description, continued


WEEK #5:
February 9:    Arrangement and Description, continued
              Readings: The Archivist’s Primer, Getty Information Institute, 1998,

February 11: Observation  of a Small Archives – Centre Furnace
              Mansion Field Trip

              “The Power of Archives: Archivists Values and the Value of Archives in the Post-
       Modern Age, Mark Greene SAA Presidential Address, 2008,

              “Strengthening Our Identity, Fighting our Foibles,” Mark Greene SAA
       Presidential Address, 2007,

QUIZ #2 on ANGEL (Arrangement and Description Concepts) DUE
Monday, February 14.

WEEK #6:
February 16: Records Management and Affiliate Professions including Library Science and
             Readings: National Archives Program,

              Association of Records Managers and Administrators –

February 18: Reference Services
             Readings: Hunter, Ch. 9; Jimerson, Part 6

              Using Archives: A Practical Guide for Researchers, National Archive of Canada,

              Using Manuscripts and Archives, Yale University Library,

              Archival Resources,

WEEK #7:
February 23: Outreach Services and Access issues
             Readings: Reference Services and Public Relations Activities, Archives
             Association of British Columbia, 1988,

              NARA Digital Classroom,

              American Memory Project, Library of Congress,

              “Managing Reference Services and Evaluating the Use of Archives,” Mary Jo
              Pugh, Chapter 9 in Providing Reference Services for Archives and Manuscripts,
              2005, pp. 249-270.

February 25: Non-Textual Records and Oral Histories
             Readings: Hunter, Ch. 11

              Managing Audiovisual Records Symposium, NARA, 2003,

              Conducting Oral History Interviews,

WEEK #8:
March 2:      Archives and Record Management – Similarities and Differences
              Readings: “What I Need to Know about Records Management?,” NARA,

              Managing Records during the Active and Inactive Stages of the Records Life
              Cycle, Wisconsin State Department of Administration, 1997,

              Records Management Tools, U.S. Environmental Protection Agency,


March 4:      MID-TERM EXAM in class (10 short answers and 2 essays)

                    March 8-12, 2010 SPRING BREAK

WEEK #9:
March 16:    Archival Basics – A Review and Primer
             Readings: Embracing the Power of Archives, Randall C. Jimerson, The
             American Archivist, Spring/Summer 2006, pp. 19-32.

March 18:    Advanced Topics in Appraisal and Collection Development
             Readings: Hunter, Ch. 4

             Creating a Collection Development Policy, Wisconsin Historical Records
             Advisory Board, 1998,

             Bringing Material into Your Archives, Archives Association of British Columbia,
             “A Manual for Small Archives,” 1988,

WEEK #10: Advanced Topics in Appraisal and Collection Development, continued
March 23: Readings: “Exploring the Black Box: The Appraisal of University Administrative
          Records,” American Archivist, Spring 1985.

March 25:    Hunter, Ch. 12


WEEK #11: Advanced Topics in Appraisal and Collection Development, continued
March 30: Readings: Hunter, Chapters 5 & 6

             Mark Greene and Dennis Meissner, “More Product, Less Process,”

             “Encoded Archival Description: The Development of an Encoding Standard,”
             American Archivist, Summer 1997.

April 1:     Advanced Topics in Reference and Use
             Readings: Hunter, Ch. 9

             Copyright Basics, Library of Congress,

WEEK #12: Using Information Technology in Archives
April 6:  SPECIAL PRESENTATION – Nan Butkovich, Postcard Collections

April 8:     Legal and Ethical Issues incl. Privacy and Confidentiality
             Readings: Society of American Archivists, Code of Ethics

WEEK #13: Legal and Ethical Issues, continued
April 13: Readings: “Problems with Donors of Contemporary Collections,” American
          Archivist, April 1969 and “The Ethics of Access,” American Archivist, Winter

             “The Freedom of Information Act in the Information Age,” American Archivist,
             Spring 1995.

             “Fair Use: Overview and Meaning for Higher Education,”

April 15:    Electronic Records 101: Identifying the Issues and the Concerns
             Readings: Hunter, Ch. 10; Jimerson, Part 8

             “Skills Required to be an Effective Manager of Electronic Records,”

             Readings: “EAD as an Archival Description Standard,” American Archivist,
             Summer 1997.

             “Strategies for Managing Electronic Records,” Philip Bantin,

             Smithsonian Institution Electronic Records Project,

             NARA, Electronic Records Archive,

Quiz #3 on ANGEL (Legal and Ethical Issues & Electronic Records)
due Monday, April 19.

WEEK #14:
April 20:    LISTSERV/Oral History Papers Due!!!

             GROUP 1 Presentations

April 22:    GROUP 2 Presentations

WEEK #15:
April 27:     GROUP 3 Presentations
April 30:     Archives and Manuscripts in the 21st Century: Challenges and Opportunities
              Readings: “Spotlight on NARA: Building NARA’s ‘Archives of the Future,”
              Prologue, Spring 2001, Vol. 33, No.1,

              Society of American Archivists, “Guidelines for a Graduate Program,”

              “Ten Challenges for the Archival Profession,” H. Thomas Hickerson, 2000,

The mission of any archive or archivist is to provide information to researchers, scholars and
the public concerning the system, in which an institution preserves, manages and organizes
their information and collections in order for that individual to gain adequate access to that


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