Constitution by jA8v0P8

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									Constitution
CLUB / SOCIETY: ICU CRICKET CLUB
CSC: Athletic Clubs Committee
Prepared by J. Ainsworth, Club Captain 98-99
Revised by Y. Lewis, Club Captain 99-00
Revised by A. Ferguson, Club Captain 00-01
Revised by R. Winkle, Club Captain 01-02
Revised by R. Winkle, Club Captain 02-03
1. NAME
1.1 The name of the Imperial College Union Club referred to in this constitution shall be the Imperial
College Union Cricket Club, (hereinafter referred to as the "Cricket Club").

2. AIMS AND OBJECTS

2.1 The aims and objects of the Cricket Club shall be to:
    a) Promote Cricket amongst the student body of Imperial College Union,
    b) Represent Imperial College Union in national and local competitions,
    c) Ensure that a range of facilities and equipment exist to facilitate the game of Cricket, to an
    appropriate standard, at Imperial College,
    d) Continually strive to improve the standard of Cricket at Imperial College,
    e) Promote fraternity and merriment amongst the members through the organisation of appropriate
    social functions, and
    f) Provide the members with the opportunity to attend International and other first class Cricket
    matches as and when chances arise.
    g) To encourage as many members of the college of whatever standard to become involved in both the
    playing and running of the club.
    h) To strive to involve as many members of the Cricket Club as possible, in the day to day running of
    the club.
    i) Involve members from all years in the running of the club to promote continuity through the years.

2.2 The aims and objects of the Cricket Club shall be made in accordance with the aims and objects,
Constitution, Regulations and policy of Imperial College Union.

3. AFFILIATION

3.1 The Cricket Club may affiliate to any organisation that furthers the aims, subject to passing a resolution
at a General Meeting. The Cricket Club shall not affiliate to any organisation engaged in illegal activities
(as deemed by the college or the law of the land).

3.2 If the Cricket Club decides to affiliate or donate monies raised, to an external organisation, they shall
publish a notice at Imperial College Union Council of the decision stating the name of the organisation and
details of any monies paid or donated to that organisation, prior to the donation.

3.3 The Cricket Club shall be a member of the Imperial College Union Athletic Clubs' Committee, and
shall be bound by the standing orders of this body.

3.4 The Club Captain and Treasurer shall represent the Cricket Club to Imperial College Union Athletic
Clubs Committee. Other members of the club should be encouraged to attend these meetings to promote
awareness within the club of the goings on within the IC ACC.
4. MEMBERSHIP

4.1 The categories of membership of the Cricket Club shall be, Full and Associate.

4.2 All Full Members of Imperial College Union shall he eligible to become Full Members of the Cricket
Club. Only Full Members are entitled to participate in the government of the Cricket Club, by standing for
office, nominating and voting.

4.3 All Life, Associate and Reciprocal Members of Imperial College Union and staff of Imperial College
shall be eligible to become Associate Members of the Cricket Club with the approval of the Cricket Club's
Executive and the Athletic Clubs' Committee. Associate Members may participate fully in all activities of
the Cricket Club save for holding office and voting.

4.4 All members shall pay an annual subscription to join the Cricket Club. This fee shall be determined, on
an annual basis, by the Cricket Club Executive and shall be, not less than that specified by the Imperial
College Union Athletic Clubs' Committee.
4.5 All full members of the club must pay the same membership fees and the failure to do so may result in
that person, being not selected to represent the Cricket Club.

5. OFFICERS OF CRICKET CLUB

5.1 The Officers of the Cricket Club shall be the:
    a) Club Captain,
    b) 1st XI Captain,
    c) 1st XI Vice-Captain,
    d) 2nd XI Captain,
    e) Honorary Secretary,
    f) Honorary Treasurer,
    g) Honorary Fixtures Secretary,
    h) Honorary Social Secretary, and
    i) Tour Manager.

5.2 All Committee members shall be Full Members of the Cricket Club.

5.3 The duties and responsibilities of the Cricket Club's Officers shall be laid down by the Annual General
Meeting and outlined in Appendix 1.

5.4 Officers of the Cricket Club shall be elected in accordance with section 11 of this Constitution.

5.5 Officers of the Cricket Club may he disciplined in accordance with section 12 of this Constitution

5.6 No Officer shall hold more than one post during each academic year except where the club captain, or
team captains/vice-captains may also hold an administrative position. In the situation whereby a post is
unfilled the Club Captain shall assume responsibility for the post until elections can he held at the first
available opportunity.

6. THE HONORARY PRESIDENT

6.1 There shall be an Honorary President when possible, whom the Executive Committee shall elect from
the staff of the Imperial College. The duties of the Honorary President shall be to:

    a) Act in an advisory capacity only,
    b) Be present at general meetings and the Executive as appropriate, and
    c) Support and further the interests of the Cricket Club wherever possible.
6.2 In the interest of the club a Club president should be elected as soon as possible following the
resignation or retirement of the previous president.

7. GENERAL MEETINGS

7.1 General meetings exist to ensure the accountability of the Cricket Club to its membership. All members
may attend and speak. However, only Full Members may vote in any aspect of business of a General
Meeting. There shall he two forms of General Meetings: Annual and Ordinary.

7.2 The Honorary Secretary shall chair the meeting and exercise a casting vote only. Quorum shall be 50%
of the Full Membership for all General Meetings. Decision shall be reached by a simple majority of the Full
Members present unless otherwise specified.

7.3 At least five College Days notice of a General Meeting, with an agenda of the meeting, shall be given to
the Cricket Club membership (except in the circumstances where the a meeting is needed urgently in which
case the president, club captain and vice captain may elect to have a meeting forthwith). General Meetings
may only be held during the non-medical undergraduate terms.

7.4 Annual General Meetings

7.4.1 The Annual General Meeting, which shall be held in the first term, shall:

    a) Receive the reports of all the Cricket Club's Officers,
    b) Elect the Cricket Club Officers for the following Academic Year,
    c) Elect the Player of the Year and the Most Improved Player of the Year.

7.5 Ordinary General Meetings

7.5.1 An Ordinary General Meeting of the Cricket Club can be called by:

    a) The Club Captain,
    b) The Cricket Club Executive, or
    c) The Honorary Secretary upon receipt of a letter requesting an Ordinary General Meeting. Such a
    letter must be signed by at least 10 of the Full Members of the Cricket Club. The Honorary Secretary
    shall call an Ordinary General Meeting within 7 days of receiving such a letter.

7.4.2 There shall be a least one Ordinary General Meeting per non-medical undergraduate term.

8. THE CRICKET CLUB EXECUTTVE COMMITTEE

8.1 The Cricket Club Executive Committee shall advance the aims and objects of Cricket Club and oversee
the day to day running and the co-ordination of its activities.

8.2 The Cricket Club Executive shall comprise of the Officers of the Cricket Club, and shall be chaired by the
Honorary Secretary who shall exercise a casting but not original vote.

8.3 All members of the Cricket Club are entitled to observe meetings of the Cricket Club Executive unless
the Cricket Club Executive rules to the contrary. The Cricket Club Executive may grant and thereafter
revoke speaking rights to any observer present.

8.4 The Cricket Club Executive is empowered to determine policy and act on behalf of the Cricket Club in
matters of urgency, provided that any such action is to advance the aims and objects of the Cricket Club
and that such matters are reported to the next General Meeting.

8.5 The quorum for all Cricket Club Executive meetings shall be not less than half the Officers. If quorum
is not reached the meeting shall not open.
8.6 The Cricket Club Executive shall meet as necessary, but at least once per month during term time.

8.7 The Cricket Club Executive is responsible for ensuring that the Constitution is reviewed and shall meet
at least once a year specifically for this purpose.

9. FINANCE

9.1 The Club Captain is ultimately responsible for the finances of the Cricket Club. The responsibility for
the day to day administration of the finances of the Cricket Club is delegated by the Club Captain to the
Honorary Treasurer.

9.2 The Cricket Club may receive a grant from Imperial College Union and shall administer this in
accordance with the Imperial College Union Financial Regulations.

9.3 The Honorary Treasurer is responsible for providing the treasurer of the Athletic Clubs' Committee
with a copy of the detailed budget for the following academic year by a date specified by the Athletic
Clubs' Committee. In addition the Honorary Treasurer shall provide the Imperial College Union Deputy
President Finance and Services) with a copy of the detailed budget for the following academic year by the
final submission date as determined by the Imperial College Union Deputy President Finance and Services).

10. HEALTH AND SAFETY

10.1 The club acknowledges its duty of care to its members and will abide by the Imperial College Union
Clubs and Societies Health and Safety Policy.

10.2 The club takes no responsibility for damage to or loss of personal equipment during club activities.

10.3 It is the responsibility of the Club Captain to ensure that all members have read the Clubs Code of
Conduct and that individuals understand the risks involved in the club's activities, a copy of which can he
found in Appendix 2.

10.4 The “Risk Assessment” of the cricket club should be reviewed and updated on a yearly basis and all
new members of the club should be made aware of it.

11. ELECTIONS

11.1 Only Full Members of the Cricket Club may stand, nominate or vote in elections.

11.2 Nominations for Club Officers must be posted at least ten College Days in advance of the Annual
General Meeting and closed before the meeting. In the event of there being no nomination for a post within
the stipulated time then nominations may be accepted from the floor.

11.3 Each nomination shall require one proponent and 2 seconders who shall be Full Members of the
Cricket Club.

11.4 Where two or more persons are standing for a post, a majority of 25% is needed by the winning
candidate over the other candidates in order to win the post outright. Should this majority not be attained
then the successful candidate will be decided upon by the discretion of club president, club captain and club
vice-captain. In the case of several candidates standing they may opt to reopen voting with only the two
most successful candidates from the previous round standing.

11.5 Any member of the executive committee may be appointed to be the Returning Officer for the Cricket
Club's elections.
11.6 The Returning Officer shall be responsible for the fair and efficient conduct of the Cricket Club's
elections.

11.7 In the event that a post is vacant, the Club Captain will undertake the duties until such time as the post
is filled. Elections to fill such a vacant post should take place at the earliest opportunity at a General
Meeting and shall be subject to the same rules as detailed above except in the most urgent of situations. If a
situation arises where by a post is needed to be filled urgently and a General meeting is not possible then a
new officer may be appointed in a manner that satisfies the club president, club captain and club vice
captain.

12. DISCIPLINE

12.1 Officers may be subject to a Motion of Censure or No Confidence at a General Meeting if a motion is
presented eleven days prior to the meeting to the Honorary Secretary for all other Officers. Alternatively it
may be presented to the Club Captain, in the case of no confidence in the Honorary Secretary, with the
supporting signatures of ten of the Full Members of the Cricket Club. Such a motion must clearly state in
writing the grounds of the complaint. Every reasonable step should be taken to inform the Officer(s) of the
Motion, the grounds of the complaint and the date of the meeting.

12.2 The Officer may attend the meeting at which the Motion is to be discussed and may be accompanied
or represented by a person of their choice, but not a lawyer acting in a legal capacity. The Officer or their
representative shall have the right to address the meeting and shall have the right of reply. In debating a
Motion of No Confidence, the General Meeting shall have due regard for the gravity of the allegations and
the possible penalty.

12.3 A Motion of Censure shall be passed by a two-thirds majority of those present, and eligible to vote,
voting in favour. The Officer, or their representative, if present at the meeting shall be informed
immediately by the Chair of the result of the motion. If the motion is passed, the Officer will be informed
that they have been censured and any further complaint will be dealt with by a Motion of No Confidence as
also detailed in this section. If the Officer is absent from the meeting all-reasonable steps must be taken to
inform the Officer as soon as is practicable of the results of the motion and the consequences of any further
complaints.

12.4 A Motion of No Confidence shall be passed by a two-thirds majority of those present, and eligible to
vote, voting in favour. The Officer or their representative if present at the meeting shall be informed
immediately by the Chair of the result of the motion. If the motion is passed dismissal shall be immediate.
If the Officer is absent from the meeting all reasonable steps must be taken to inform the Officer as soon as
is practicable of the results of the motion.

12.5 The Honorary Secretary or Club Captain must inform the Officer upon whom the Motion of Censure
or No Confidence is passed of his or her right to appeal within two College Days to the Chair of the
Athletic Clubs' Committee.

13. AMENDMENTS

13.1 The Constitution may be amended by resolution of an Ordinary General Meeting, passed by a two-
thirds majority at two successive meetings, not less than thirty and not more than sixty College Days apart.

13.2 All alterations to the Constitution shall have the approval of the Athletic Clubs' Committee to become
effective.

14. INTERPRETATION

14.1 Words used in this Constitution and any Appendices made thereunder have the same meaning as in the
Imperial College Union Constitution. In the event of any unresolved dispute arising over the interpretation
of this Constitution the matter shall be referred to the Club Captain who shall make a ruling. If the Club
Captain is unable to resolve the dispute to the satisfaction of a General Meeting, the matter shall be referred
to the Imperial College Union President whose decision shall be final.


15. REVOCATION

15.1 This Constitution shall be binding on all Officers and Members of the Cricket Club from the 1 st day of
February in the year anno Domini one thousand, nine hundred and ninety nine.

15.2 From 1st day of February in the year anno Domini one thousand, nine hundred and ninety nine all
previous Imperial College Union Cricket Club Constitutions are hereby revoked.


Constitution – Appendix 1
JOB DESCRIPTIONS FOR OFFICERS OF THE CRICKET CLUB
1.0 CLUB CAPTAIN
The job of the Club Captain is to act as a figurehead for the Cricket Club. With the assistance of
the Cricket Club Honorary Treasurer the Club Captain will represent the Cricket Club to Imperial
College Union Athletic Clubs Committee. The Club Captain will ensure that all members of the
Cricket Club Executive are fulfilling their responsibilities and will delegate duties to other
members of the Cricket Club Executive as he deems fit. In the event of a Cricket Club Executive
position falling vacant the Club Captain shall hold that post until such time as a new election can
be arranged. The Club Captain is responsible for ensuring that all members have read the Cricket
Club's Code of Conduct. Any disputes of the interpretation of the Cricket Club Constitution
should be settled by the Club Captain to the satisfaction of the Cricket Club Executive, further
disputes shall be referred to the President of Imperial College Union. The Club Captain is
ultimately responsible for the satisfactory execution of the business of the Cricket Club.

2.0 1st XI CAPTAIN
The 1st XI Captain is responsible to the Club Captain for the satisfactory organisation and
performance of the Cricket Club lst XI. The 1st XI Captain is responsible, with the other team
captains and vice captains, for the organisation and supervision of all Cricket Club training unless
directed otherwise by the Club Captain or Cricket Club Executive.

3.0 1st XI VICE CAPTAIN
It is the task of the 1st XI Vice Captain to assist the 1st XI Captain in the organisation of the
Cricket Club 1st XI. The lst XI Vice Captain will be considered the lst XI Captain's deputy in all
matters unless directed otherwise by the Club Captain or Cricket Club Executive. With the other
team captains and vice captains it is the 1st XI Vice Captain's task to assist, or assume
responsibility for, the satisfactory organisation of Cricket Club training unless directed otherwise
by the Club Captain or Cricket Club Executive. The 1st XI Vice Captain is also responsible to the
Club Captain to arrange umpires, with the London Society of Cricket umpires, for all home
games for all teams in the Cricket Club.

4.0 2nd XI CAPTAIN
The 2nd XI Captain is responsible to the Club Captain for the satisfactory organisation and
performance of the Cricket Club 2nd XI. With the other team captains and vice captains it is the
2nd XI Captain's task to assist in the satisfactory organisation of Cricket Club training unless
directed otherwise by the Club Captain or Cricket Club Executive.

5.0 HONORARY SECRETARY
The Honorary Secretary is responsible to the Club Captain to ensure the satisfactory day to day
running of the Cricket Club. The Honorary Secretary shall chair all meetings of the Executive,
and Ordinary and Annual meetings of the Cricket Club members. Whilst chairing meetings of the
Cricket Club the Honorary Secretary will exercise a casting, but not original, vote. Upon receipt
of a letter requesting an Ordinary General Meeting the Honorary Secretary is obliged to call said
meeting, provided the letter is signed by ten or more members of the Cricket Club. The Honorary
Secretary shall fulfil the position of Returning Officer at all Cricket Club Executive elections.
Should a conflict of interest arise an alternative Returning Officer shall be appointed and
approved by the Cricket Club Executive. Duties of the Honorary Secretary include organising
tickets for International and other first class matches for all members of the Cricket Club. The
Honorary Secretary is also responsible for ensuring that adequate levels of Cricket kit and
equipment are maintained by the Cricket Club to facilitate the game of Cricket at Imperial
College. The Honorary Secretary shall accept duties to perform as reasonably required by the
Club Captain.

6.0 HONORARY TREASURER
The Honorary Treasurer is responsible to the Club Captain for the satisfactory day to day running
of the Cricket Club's finances. The Honorary Treasurer shall present the treasurer of Imperial
College Union Athletic Clubs Committee with a copy of the Cricket Club's Five Year Plan, when
needed, by a date specified by the Athletic Clubs Committee. In addition the Honorary Treasurer
is also responsible for presenting a copy of the Cricket Club's Five Year Plan to the Imperial
College Deputy President (Finance & Services) by a final date determined by the Imperial
College Deputy President (Finance & Services). The Honorary Treasurer shall also present the
treasurer of Imperial College Union Athletic Clubs Committee with a detailed budget for the
forthcoming academic year by a date specified by the Athletic Clubs Committee. In addition the
Honorary Treasurer is also responsible for presenting the Imperial College Deputy President
(Finance & Services) with a detailed budget for the forthcoming academic year by a final date
determined by the Imperial College Deputy President (Finance & Services). The Honorary
Treasurer shall accept duties to perform as reasonably required by the Club Captain.

7.0 HONORARY FIXTURES SECRETARY
The Honorary Fixtures Secretary is responsible to the Club Captain for the satisfactory
organisation of matches for all Cricket Club teams on a weekly basis. It is also the duty of the
Honorary Fixtures Secretary, unless instructed otherwise by the Club Captain or Cricket Club
Executive, to make travel arrangements for all fixtures and training sessions. The Honorary
Fixtures Secretary will liaise with the 1st XI Vice Captain to ensure that umpires are available for
all home games that are arranged. The Honorary Fixtures Secretary shall accept duties to perform
as reasonably required by the Club Captain.

8.0 HONORARY SOCIAL SECRETARY
The Honorary Social Secretary is responsible to the Club Captain for the organisation of
appropriate social activities that will promote fraternity and merriment amongst the members of
the Cricket Club. The Honorary Social Secretary shall accept duties to perform as reasonably
required by the Club Captain.

9.0 TOUR MANAGER
The Tour Manager is responsible to the Club Captain for the organisation of the annual Cricket
Club tour, including funding and tour logistics. The Tour Manager will liaise with all parties
involved in the organisation and funding of the Cricket Club tour. The Tour Manager shall accept
duties to perform as reasonably required by the Club Captain.

								
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