External Sales Contract Review Process Tuesday, August 17, 2010 External Sales are governed by the University policy: Contract Selling Goods and Services to University Departments received by OES (policy.umn.edu/Policies/Finance/Accounting/INTERNALSALES.html) Guidelines for the contract approval process are found in the administrative procedure Establishing External Sales Agreements (Contracts) (policy.umn.edu/Policies/Financial/Accounting/INTERNALSALES_PROC04.html) Guide department through the Does department have initial IESAF process. Once NO an existing IESAF ? IESAF is approved, resume contract review. YES Can scope of work Can IESAF be NO be modified to match NO amended to include new Does scope of work on approved activity ? activity? contract match approved activity ? NO Amend existing YES IESAF YES YES Is contract Forward contract Can OGC negotiate the Contract NOT a standard U of M NO NO to OGC for review terms with the customer ? approved. agreement ? YES YES OGC negotiates terms of contract and notifies OES when their review is complete. Does the contract Can unit adjust rate to rate (price) align with the NO comply with policy or obtain NO department’s approved Dean’s approval for policy rate ? exception ? YES YES OES Approves agreement to be signed on behalf of the University and notifies Unit NO Do other YES SMEs need to provide input ? Forward to Have SME OES works with YES appropriate SMEs concerns been NO unit to address for input addressed ? concerns.
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