Library Assistant I

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					           Library Assistant I         Library Assistant II         Library Assistant III    Library Associate I   Library Associate II   Library Associate III


ALF      Retrieve and shelve                                                                                                              Knowledge of all tasks
         books and bound                                                                                                                  plus management
         periodicals, discharge                                                                                                           responsibility for
         books in Aleph, drive                                                                                                            building, covering
         van,                                                                                                                             hours of service,
                                                                                                                                          hiring and supervising
                                                                                                                                          staff at all levels,
                                   Same -- plus direct the work                                                                           management of
                                   of regular staff and/or OPS                                                                            vehicle
                                   and student staff, retrieve &
                                   refile microforms, manage
                                   retrieval lists, search for
                                   problem items, correct
                                   errors in Aleph, barcode
                                   items, monitor ALF mailbox
                                   in Outlook, scan ILL &
                                   Ereserves, process new
                                   items into the collection

                                                                   Same – plus supervise
                                                                   special projects, quick
                                                                   catalog microforms,
                                                                   open & close facility

Stacks   Shelve books and
         bound periodicals,
         shelve current
         periodicals and
         newspapers, shelf-read
         for accuracy, identify
         items for Preservation,
         new books processing
                                   Same – plus retrieve &
                                   refile microforms, search for
                                   problem items, direct work
                                   of regular staff and/or OPS
                                   and student staff, correct
                                   errors in Aleph, barcode
                                   items                           Same – plus work more
                                                                   independently and in a
                                                                   specialized area
                                                                   (Judaica collection);
                                                                   hiring, training,
                                                                   supervising, scheduling
                                                                   large numbers of OPS
                                                                   staff
         Library Assistant I        Library Assistant II         Library Assistant III         Library Associate I     Library Associate II   Library Associate III


Circ   Charge & discharge                                                                     Greater responsibility
       items, answer basic                                                                    that includes other
       questions at service                                                                   specialties and
       desk, retrieve & shelve                                                                involvement with other
       items on hold shelf or                                                                 divisions (serials),
       Reserves
                                 Same – plus direct the work
                                 of regular staff and/or OPS
                                 and student staff, explain
                                 Aleph circulation records &
                                 account to patron, process
                                 notices & reports

                                                               Same – plus work more
                                                               independently and in a
                                                               specialized area
                                                               (branches); hiring,
                                                               training, supervising, &
                                                               scheduling large
                                                               numbers of regular staff
                                                               and/or OPS and student
                                                               staff; bill & credit patrons
                                                               through University AR
                                                               system; enter new
                                                               patron accounts by
                                                               verifying patron
                                                               information in
                                                               PeopleSoft or
                                                               educational institution;
                                                               activate cards for
                                                               courtesy patrons &
                                                               special programs;
                                                               troubleshoot public
                                                               equipment problems
              Library Assistant I       Library Assistant II       Library Assistant III      Library Associate I   Library Associate II   Library Associate III


ILL         Retrieve materials,
            shipping & receiving,
            scan items
                                     Same -- plus answer more
                                     policy questions about
                                     services, use Aleph to
                                     loan/return items, process
                                     requests in ILLiad, may
                                     direct work of OPS staff

                                                                  Same – plus
                                                                  bibliographic searching,
                                                                  more specialized tasks
                                                                  in ILLiad modules,
                                                                  handle problem reports
                                                                  & message files, work
                                                                  with librarian & business
                                                                  office to handle invoices
                                                                  & billing, may direct
                                                                  work of regular staff
                                                                  and/or OPS and student
                                                                  staff, assists with
                                                                  training


Ereserves   Retrieve materials,
            answer basic questions
            about services, route
            material, scan items
                                     Same – plus update Aleph
                                     location, process document
                                     in ERes, monitor & respond
                                     to email

                                                                  Same – plus
                                                                  bibliographic searching,
                                                                  creating accounts &
                                                                  courses in ERes, create
                                                                  Aleph bibliographic
                                                                  records for hard copy
                                                                  reserves, may direct
                                                                  work of regular staff
                                                                  and/or OPS and student
                                                                  staff, assists with
                                                                  training
                      Library Assistant I       Library Assistant II         Library Assistant III       Library Associate I      Library Associate II      Library Associate III


CatMet                                      Distributes material and        Reviews and edits           Performs original        Performs original          Manages unit
                                            resolves problems               moderately complicated      cataloging               cataloging                 Supervises unit staff
                                            Searches/downloads copy         cataloging copy in          independently for        independently in variety   and students
                                            from OCLC                       variety of languages        selected formats in      of languages               Evaluates unit's
                                            Reviews and edits LC and        Assigns call numbers to     variety of languages     Participates in            productivity
                                            basic cataloging copy           material (requires          Reviews and edits        cooperative original       Establishes and
                                            Updates serial records for      detailed training and       cataloging copy of a     cataloging as needed       administers unit goals
                                            shelf-ready material            independent decision-       complex nature           (i.e., reviews original    Initiates and
                                            Creates items and holdings,     making)                     Creates national level   cataloging created by      implements new and
                                            including inputting serials     Reviews and edits           authority records        Library Assistant III)     changed workflows
                                            holding data                    access points (requires     Reviews, contributes     Serves as cataloging       involving staff library-
                                            Troubleshoots physical          moderately high level of    to, and authors          liaison to non-            wide
                                            processing problems             expertise with authority    procedural               departmental (e.g.,        Problem-solves at
                                                                            control database)           documentation            Government                 high level
                                                                            Catalogs UF ETDs                                     Documents) and non-
                                                                            (Electronic Theses and                               library (e.g., IFAS
                                                                            Dissertations)                                       centers) entities
                                                                            Processes rush                                       Leads department
                                                                            requests                                             training activities and
                                                                            Problem-solves at                                    participates in
                                                                            intermediate level                                   cataloging training
                                                                                                                                 offered library-wide
                                                                                                                                 Reviews, edits, and
                                                                                                                                 makes
                                                                                                                                 recommendations
                                                                                                                                 related to highly
                                                                                                                                 complex cataloging
                                                                                                                                 structures (e.g.,
                                                                                                                                 authorities)
Special Collections                         Supervises retrieval and re-    Provides general                                     Develops and defines
                                            shelving of materials for       reference and research                               policy for acquisition,
                                            patron use                      services in research                                 public access, and
                                            Assists other special           room and for electronic                              management of
                                            collections staff with          reference services                                   collection
                                            shelving                        Participates in                                      Collaborates with the
                                            Helps plan for the growth of    development and                                      Chair and
                                            collections and notifies        maintenance of PASS                                  departmental and
                                            supervisor of needed shifts     website                                              library staff, as well
                                            in collections                  Prepares informational                               as university faculty,
                                            Identifies materials in need    handouts, other                                      to develop
                                            of repair and forwards them     instructional materials                              manuscript, print
                                            to subject                      Participates in                                      materials, and
                                            specialists/curators            bibliographic instruction                            primary source
                                            Verifies that materials to be   program                                              holdings that will
                                            re-shelved have been            Provides computer and                                support research in
                                            checked in properly             technical support for                                clearly defined areas
                                            Assists in opening and          department                                           of need.
                                            closing the Special             Assists in binding, shelf                            Takes part in the
                                            Collections Research            maintenance, and other                               descriptive and
                                            Room                            related support duties                               technical services for
                                            Assists collections moves,                                                           the Collection.
                                            bar-coding of collections,                                                           Represents collection
                                            etc.                                                                                 at the university,
                                            Staffs Special Collections                                                           community, state,
                                            Reference Desk                                                                       regional, and national
Library Assistant I       Library Assistant II       Library Assistant III   Library Associate I    Library Associate II     Library Associate III


                      Prepares materials for                                                       levels contributes to
                      binding, collates, initiates                                                 the overall public
                      claims for missing issues,                                                   service, collection
                      completes binding requests                                                   management, and
                      Checks in and claims                                                         technical services
                      periodicals and                                                              functions of the
                      newspapers for the                                                           department.
                      department
                      Maintains microfilming                                                       Overall supervision of
                      program                                                                      the functional
                      Adds records to the                                                          operation of Special
                      computerized database of                                                     Collections
                      periodicals.                                                                 Coordinating public
                                                                                                   and support services
                                                                                                   Manages and
                                                                                                   evaluates technical
                                                                                                   services, including
                                                                                                   the technical work of
                                                                                                   serials control and
                                                                                                   binding preparation
                                                                                                   Organizes and
                                                                                                   manages shelf
                                                                                                   maintenance,
                                                                                                   retrieval of materials
                                                                                                   and stacks
                                                                                                   maintenance (on-site
                                                                                                   and off-site
                                                                                                   Coordinates the
                                                                                                   staffing the reference
                                                                                                   desk and referring
                                                                                                   reference queries to
                                                                                                   appropriate staff as
                                                                                                   needed
                                                                                                   Responsibility for pre-
                                                                                                   processing and
                                                                                                   coordinating with
                                                                                                   Resource Services
                                                                                                   materials in the Rare
                                                                                                   Book Collection
                                                                                                   Schedules,
                                                                                                   supervises and
                                                                                                   evaluates the staff
                                                                                                   and student
                                                                                                   assistants
                                                                                                   Works with Chair and
                                                                                                   curatorial staff to
                                                                                                   organize and
                                                                                                   coordinate resources
                                                                                                   and formulate
                                                                                                   objectives and
                                                                                                   strategies

                                                                                                   Coordinating public
                                                                                                   and technical
                                                                                                   services in support of
              Library Assistant I       Library Assistant II      Library Assistant III    Library Associate I    Library Associate II    Library Associate III


                                                                                                                 the University of
                                                                                                                 Florida Archives and
                                                                                                                 the Department of
                                                                                                                 Special and Area
                                                                                                                 Studies Collections
                                                                                                                 Produces finding-aids
                                                                                                                 for collections and
                                                                                                                 series in the
                                                                                                                 University Archives.
                                                                                                                 Provides reference
                                                                                                                 services to
                                                                                                                 researchers using
                                                                                                                 Archives materials
                                                                                                                 Serves at the Special
                                                                                                                 Collections reference
                                                                                                                 desk
                                                                                                                 Checking-in, claiming
                                                                                                                 and receiving
                                                                                                                 University
                                                                                                                 publications.
                                                                                                                 Responsibility for
                                                                                                                 organization and
                                                                                                                 conservation of the
                                                                                                                 Archives’ non-textual
                                                                                                                 collections
                                                                                                                 Prepares proposals
                                                                                                                 and budget estimates
                                                                                                                 for the preservation
                                                                                                                 of non-textual
                                                                                                                 materials
                                                                                                                 Identifies, appraises,
                                                                                                                 and processes
                                                                                                                 photographic
                                                                                                                 materials
                                                                                                                 accessioned to the
                                                                                                                 department
                                                                                                                 Prepares proposals
                                                                                                                 and budget estimates
                                                                                                                 for the preservation
                                                                                                                 of photographic
                                                                                                                 materials.
Reference   Assist with Aleph       Assist patrons with          Assist patrons with
            Answer directional      research questions           research questions
            questions               Assist patrons with use of   Assist with creation of
                                    library catalog              research aides
                                    Assist patrons with use of   Participate in library
                                    indexes & databases, in      instruction
                                    print & electronic formats   Contribute to goal-
                                                                 setting and other
                                                                 planning activities
               Library Assistant I       Library Assistant II          Library Assistant III     Library Associate I      Library Associate II     Library Associate III


Acquisitions                         Check-in serials and             Post payment to titles;   A&L Sr. Archivist        A&L Archivist              A&L Coordinator
                                     standing orders                  maintain and correct      Description              Description               Description
                                     Retrieve/Sort mail               serial holdings           (liaison?)               Order and pay for         Plans, coordinates
                                     Post invoice payments            Add records to catalog,   Responsible for          unique material           and directs activities
                                     Code invoice data in Aleph       in English and foreign    accurate maintenance     Handle electronic and     of a unit in the A& L
                                     and PeopleSoft                   languages                 of online catalog        licensing issues          Department;
                                     Maintain office files;           Place orders on           records for              Create and maintain       develops and
                                     Interaction w/ faculty, staff,   vendor’s                  monographs and           vendor records            updates unit policy
                                     vendors, public                  website/databases; load   serials: coordinates     Accumulate and            and procedure;
                                                                      vendor files into local   and undertakes           present unit statistics   proposes
                                                                      library system            collections transfer,    Perform complex           improvements to
                                                                      Maintain active           withdrawal and           bibliographic             A&L fiscal policy to
                                                                      electronic links          reclassification         searching and             department chair;
                                                                      Create provisional        activities: provides a   verification; Train       formulates goals
                                                                      records; pick up gifts    final check on           staff, document           and establishes
                                                                                                accuracy of collection   procedures,               objectives and
                                                                                                movements and            coordinate and            priorities of unit;
                                                                                                deselection; hires       develop unit web          supervises archivist;
                                                                                                trains and supervises    pages; Interaction w/     determines correct
                                                                                                students in database     faculty, staff,           treatment for non-
                                                                                                maintenance              vendors, public           routine transactions
                                                                                                activities; provides                               and ensures
                                                                                                database                                           treatment is carried
                                                                                                maintenance training                               out by unit staff;
                                                                                                on complex                                         participates with
                                                                                                procedures .                                       department chair
                                                                                                Coordinates                                        and other unit
                                                                                                departmental systems                               heads in setting
                                                                                                liaison functions,                                 department’s goals,
                                                                                                coordinates                                        budgeting, policy-
                                                                                                complimentary i.t.                                 making and setting
                                                                                                tools.                                             departmental
                                                                                                                                                   priorities; directs,
                                                                                                                                                   supervises and
                                                                                                                                                   evaluates the work
                                                                                                                                                   of the a unit; trains
                                                                                                                                                   new staff;
                                                                                                                                                   encourages
                                                                                                                                                   conditions leading
                                                                                                                                                   to high staff morale
                                                                                                                                                   and effectiveness;
                                                                                                                                                   gathers, compiles,
                                                                                                                                                   analyzes and
                                                                                                                                                   interprets statistics
                                                                                                                                                   and information
                                                                                                                                                   pertaining to unit
                                                                                                                                                   and department
                                                                                                                                                   activities;
                                                                                                                                                   coordinates unit’s
                                                                                                                                                   work with other A&L
                                                                                                                                                   unites and other
                                                                                                                                                   working units in the
                                                                                                                                                   library.

				
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posted:9/29/2012
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