Reading and Writing Collection of Evidence
Questions and Answers for January 2013 and beyond
1) What are the eligibility changes for access to reading and writing COEs?
Students must take the HSPE two times before they are eligible to submit a collection. At least
one of the HSPE attempts must have been in a prior school year.
2) What are the changes to the Reading and Writing COEs?
Just as the large-scale state reading and writing assessments went through several changes a
few years ago by becoming the High School Proficiency Exam (HSPE), the Reading and Writing
COEs are experiencing some changes as well. The changes include:
Requiring the submission of reading and writing COEs through the online COE
Reducing the number of reading work samples while increasing the breadth of the
Requiring the submission of OSPI inclusion passages, tasks, and prompts by
Repurposing most of the previously used passages, tasks and prompts for classroom
practice use only
Reorganizing the COE webpage content areas in reading and writing to reflect the
3) When was the communication made to districts and schools that the reading and writing COE
submissions would change from paper to electronic?
MEMORANDUM NO: 075–11M ASSESSMENT AND STUDENT INFORMATION was released
statewide in December 2011 to help prepare districts for this change. The memorandum may be
found at: www.coe.k12.wa.us in the Headlines section of the COE webpage. The
announcement and link to the memo were also included in the Washington Assessment Weekly
in December 2011. The Office of Superintendent of Public Instruction (OSPI) requires that
reading and writing COEs be submitted through the online COE system beginning in February
4) What kind of training will be available to help district, schools, and teachers implement the
online COE with students?
On the COE webpage, www.coe.k12.wa.us , there is an online COE tab that has all the
information and tools necessary to set up the reading and writing online COE program in
schools. The training components include: a Quick Start Guide, Step by Step Instructions, and
Self-Help Tutorials for Principals, Teachers, and Students. To support the implementation of the
online COE program, webinars, recorded videos, and hands-on trainings are available now and
will continue throughout the 2012-2013 school year. A calendar of the trainings is on the COE
website and will also be published by OSPI. Educators may call or email the online COE program
staff for support. Staff is available to answer questions Monday through Friday from 8:30-4:30.
The phone support line is 360-464-6708. The email support address is email@example.com.
5) What are the benefits of implementing online COE?
All online COE work is done on the computer, including assigning tasks/prompts to students. All
of the Reading and Writing Inclusion Bank passages, tasks, and prompts are pre-loaded into
the system. Collections cannot be submitted for teacher and principal approval until all
sufficiency and guideline requirements are met. There are no binders to manage, no forms to
download and print, and no paper student work to find. The collections arrive safely at the
scoring center with a click of a submission button. The entire process is managed on secure
servers located at ESD 113.
6) Can I practice with the online COE program before I begin using it with my students?
Yes. There is a special "sandbox" version of the software that allows teachers and administrators
to try the system out. You can find the sandbox at http://coetraining.esd113.org
7) What if my district has done a thorough audit of our resources and it is impossible for my
school to implement the online COE program?
We anticipate very few districts will lack the resources to support the implementation of the
online COE. The option to submit paper COEs will be available to those school districts that
document insufficient technology resources to submit electronically. A form requesting
exemption from the online COE system will be available for districts to download from the COE
www.COE.kl12.wa.us.. The request to submit paper COEs will be reviewed by OSPI. The stipend
for each exempted collection will be reduced by $100.
8) Why are the guidelines for number of work samples and breadth of targets in a Reading COE
An analysis of the correlation between the number of work samples submitted and the overall
representation of the points earned per strand indicated that a reduction in the number of work
samples did not impact a student’s ability to meet standard. In other words, if a student has the
skills to meet standard in reading, they will meet standard regardless of whether they submit 6
or twelve work samples. By reducing the number of required reading work samples to 6-8, the
classroom time needed to build a collection will be decreased while still maintaining the validity
of the results. All three of the COE contents areas—mathematics, reading, and writing—now
require the same number of work samples.
9) What are the revised requirements for a Reading COE?
A minimum of 6 and a maximum of 8 work samples
Three to four literary work samples and three to four informational work samples
Three questions, one per strand, for each work sample
A minimum of two different targets from each strand represented across the whole
A minimum of two on-demand work samples (at least one literary and one informational)
The task, directions or questions that accompany each work sample
10) What are the revised requirements for a Writing COE?
No fewer than three expository works samples and no more than four expository
No fewer than three persuasive works samples and no more than four persuasive
Work samples must not include outside source material as part of the student work
(no research papers)
11) What if my students are working on a reading or writing COE for January 2013 and the work
samples they have completed do not meet the revised requirements?
These new content guidelines and sufficiency requirements for reading and writing go into
effect for the January 2013 submission. If a reading and/or writing collection has already been
completed for the January 2013 submission, the district must file an exemption form with OSPI
and instructions will be provided for modifying the collection so it meets the content guidelines
and the sufficiency requirements.
12) Will we be able to still use all of the released state passages, tasks and prompts for the
Reading and Writing COEs?
The previously-used passages, tasks, and prompts are being phased out and will no longer be
accepted after February 2013. An Inclusion Bank for Reading and Writing COEs will replace the
old passages, tasks, and prompts. The previously-used state passages, tasks and prompts are
available for classroom practice and a complete CD of all the materials is available by requesting
a copy from Traci Main at firstname.lastname@example.org .
13) What is the Inclusion Bank of Passages, Tasks and Prompts for the Reading and Writing COEs?
The Reading and Writing COE Inclusion Bank is divided into the two content areas. The reading
passages and tasks and the writing prompts are specifically for inclusion in the student’s
collection. The materials may not be used for classroom practice. The bank of passages, tasks,
and prompts are pre-loaded into the eCOE program. Schools with approved exemptions to the
online COE, will be granted access to the Inclusion Bank through a special web link. The
passages, tasks, and prompts are free of copyright issues and come either from previous OSPI
reading or writing assessment banks or have been created specifically for the Reading and
Writing COE. All of the passages, tasks, and prompts meet the new requirements for the revised
Reading and Writing COE guidelines. There is a variety of informational and literary passages,
tasks, and prompts that appeal to different student interests.
14) When will the Inclusion Bank of passages, tasks, and prompts be ready?
The Inclusion Bank will go live in the online COE program June 15, 2012. Schools requesting an
exemption will not be able to access the passages, tasks, and prompts until after their request
has been approved. The exemption form will be available on June 15, 2012. It is located in the
Forms section of the COE webpage.
15) How is the Inclusion Bank organized?
A section has been created on the COE webpage that lists all of the titles of the passages and
prompts. In reading, a matrix is provided that indicates which targets are assessed for each
passage. The titles and first paragraphs of the passages are presented to allow teachers and
students to preview the content. The writing prompt titles, interest area, and modes are
presented as well. In order to gain full access to the Inclusion Bank, students must use the
online program or materials secured through the exemption process.
16) Who do I contact if I have questions about the Reading and Writing COE revisions to the
content guidelines and the sufficiency requirements?
Please contact Lesley Klenk, COE Administrator at Lesley.email@example.com or by phone at 360-