Grants Committee Updated Delegated Authority Item no: 08a Approvals 2009/10 Report by: Ian Redding Job title: Head of Grants, Direct Services Date: 10 February 2010 Contact Ian Redding Officer: Telephone: 020 7934 9802 Email: firstname.lastname@example.org Summary This report informs Members about the use to date of officers’ delegated authority powers in respect of 2009/10. Recommendations That Members note: 1. the grants approved under delegated powers in 2009/10 to date (Tables 1, 2 and 3), and Appendix 2; 2. that the final report detailing all delegated authority approvals in respect of 2009/10 will be presented to the Grants Committee AGM in July 2010. Background 1. Under London Councils Standing Order 22 the Grants Committee is permitted to delegate decision-making powers to London Councils officers, as it considers appropriate to the carrying out of its business. At the Committee’s 8 July 2009 meeting Members agreed to retain the same range of delegated authority powers for the 2009/10 municipal year as had applied to 2008/9, and for that to continue until Members agreed it appropriate to change them. 2. These delegated powers are in respect of 5 distinct areas of funding: a/ Small grants to currently funded organisations b/ Other issues relating to currently funded organisations c/ Grants for New Applications up to £30,000 d/ Delegated European Social Fund Joint-financing decision-making e/ Specific Annual Funds Details of each of these and how they operate are set out in Appendix 1. Changes to delegated powers from 1 January 2010 3. At the Grants Committee’s meeting on 9 November 2009, Members considered the continuing need for these delegated powers to be used now that the transition from open- bidding to commissioned services had been completed. 4. Committee agreed that they would wish to continue to retain the ability to provide assistance where there is a real emergency, including interim funding or winding down of an organisation (which in any case are usually met from within funding already agreed). 5. However, they also agreed that additional grants for disability access or for maternity locum cover were no longer appropriate where a service has been commissioned because decisions include the comparative costs of those bidding to provide that service. The key principle here is that the organisation is commissioned to deliver the outcome and output targets for the service for a given level of grant, and that they should be budgeting for any such costs that could reasonably be expected to occur. 6. Consequently standing delegated authority powers ceased in respect of the small grants to currently funded organisations category categories with effect from 1 January 2010. Since that date, any organisation requesting additional support has to provide evidence that it is in a situation where it cannot meet those costs itself, and that it could not reasonably have provided for the emergency that has occurred. Use of Delegated Powers to date in respect of 2009/10 7. In respect of the provisions for small grants to currently funded organisations, a detailed listing of awards from 1 April 2009 to 27 January 2010 is provided in table one below. These are summarised in table two, where it is identified that £7,678 remains of the reduced provision of £50,000 allocated by Grants Committee on 22 April 2009 for 2009/10. Table One Organisation Amount Del Auth Fund Grant Description (£) Non-Recurrent Race On The Costs of organising Equalities training events for Agenda all commissioned organisations (further to Grants £10,000.00 Committee decision 14 January 2009) Non-Recurrent Stonewall Costs of temporary staff to cover serious illness of Housing key worker on the commissioned project £1,991.00 Non-Recurrent Independent Academic Removal and renovation costs for new premises £4,843.86 Research Studies Non-Recurrent Stonewall Recruitment of a temporary worker over a 4 week £1,175.00 Housing period whilst full-time advisor is in hospital Non-Recurrent Women’s Payment of Underspend for 2008/09 £7,778.67 Design Service Non-Recurrent Streetwise Removal expenses £8,000 Community Law Centre Maternity Tower Maternity cover due to an unprecedented number £8,533 Locum Hamlets Law of staff going on maternity leave. Centre Sub-Total £42,321.53 Table Two Purpose Provision (£) Approvals (£) Balance (£) Disability Access 0 Maternity Locum 8,533 Interim/Wind-down 0 Non-Recurrent 33,788.53 Total 50,000 42,321.53 7,678.47 8. The sole grant variation agreed under delegated powers to date during 2009/10 is detailed in table three below. It has no additional cost to the Committee. Table Three Del Auth Fund Organisation Grant Description Amount (£) Grant Variation Eaves Use Underspend of £34,581 towards a new £34,581 Housing data collection system. System to be disseminated to all domestic violence services commissioned by London Councils Sub-Total £34,581.00 9. European Social Fund Co-financing decisions in respect of the 2010/12 programme were agreed on 25 January 2010 and are set out in the table at Appendix 2. To remind Members, the priority areas that they agreed were as set out below: the priority numbers shown cross-reference to the specification number shown in Appendix 2): Disabled people or people with a health condition: Disabled parents (Priority 1.1.1); Parents of disabled children (Priority 1.1.7); People with mental health problems and who are not eligible for the pathways to work programme. (Priority 1.1.2) Priority 1.1.3 People recovering from drug and alcohol addiction: People who are at early stages of recovery and need pre-employment / pre- training support; People who are at later stages of recovery who can be progressed into employment. Homeless people: Homeless individuals (Priority 1.1.4); Homeless families (Priority 1.1.5). Priority 1.1.6 Jobless parents Two parent households where one or more parent is not working Priority 1.1.8 Refugees and asylum seekers: People with pre-entry level ESOL needs. Priority 1.1.9 Ethnic minority groups with low labour market participation rates: Bangladeshi men and women; Pakistani men and women; Somali men and women. Priority 1.1.10 Older People: Aged 50 and over Further reporting 9. The Director of Services will continue to report to each Committee on all grants made under delegated authority, and how these affect the Committee’s available resources. The final report detailing all delegated authority approvals in respect of 2009/10 will be presented to the Grants Committee AGM in July 2010, at which any further changes considered necessary to delegated authority powers will be sought. Appendix 1 Grant-making Powers Delegated to Director, Services a/ Small grants to currently funded organisations The headings under which such grants are currently approved are: Interim and/or wind-down grants, for up to three months at existing funding levels Maternity locum cover Disability access Urgent non-recurrent purposes (for example, removal costs, increased rent levels) for which an overall provision of £50,000 has initially been set aside for 2009/10 (reduced from the £100,000 level previously set aside for each financial year), subject to a limit of £10,000 in any one instance. b/ Other issues relating to currently funded organisations Appeals Grant variations Management consultancies – small grants (up to £7,500) Inflation allowances. c/ Grants for New Applications 1. Grants not exceeding £30,000 where it is evident that it will enable London Councils Business Plan and funding priorities to be addressed; a. To extend the period of an existing grant that is time-expiring, where in evaluating that grant it is evident that further and/or follow-up work is needed to enable the benefits from the earlier work to be better realised, or enhanced benefits to be achieved, etc. b. To agree a new grant of significance to achieving London Councils priorities. c. To agree expenditure on a proposal for a research project. 2. Small one-off grants of up to £10,000, to resource legal and other costs that organisations incur if entering into partnerships and/or consortia, where the development of those relationships are clearly to the Grants Committee’s advantage to commissioning the most effective and efficient services.. d/ Delegated European Social Fund Joint-financing decision-making London Councils and Greater London Enterprise (GLE) jointly manage the London Councils ESF Co-financing programme. Organisations apply via a competitive bidding round; London Councils and GLE hold seminars to disseminate information about the bidding round and how to apply, in partnership with London Voluntary Sector Training Consortium (LVSTC). Each application is checked to ensure the activities, and the organisation, are eligible for funding. Two scorers (one London Councils, one GLE) assess each application separately and then agree a final score between them. All bids are ranked in score order. INTERNAL ASSESSMENT PANEL An internal London Councils/GLE assessment panel (typically comprising Director of Services (London Councils), Head of Grants (London Councils), ESF Project Manager (London Councils), ESF Co-financing Programme Manager (GLE), European Team Manager (GLE) meets to review the top scoring projects and How they fit within the strategic framework of the London Councils co-financing plan; To ensure that funded projects will provide good value for money; and The outcomes that London Councils and ESF are looking to fund. The panel also ensures that there is a good spread of projects geographically across London and across the different targets groups of London Councils ESF Co-financing programme. The panel also checks that the scoring process was fair and transparent. It then recommends which bids should be funded. EXTERNAL ASSESSMENT PANEL The recommendations of the internal panel are scrutinised by an external assessment panel, made up of Representatives from second tier and other organisations working with the programme’s target groups, Representatives from London’s other co-financers (LDA; LSC; Job Centre Plus; NOMS), and LVSTC. It is at this stage that the Director uses delegated authority powers to agree which projects to fund. The final list of projects awarded funding is reported back to the Grants Committee for information. The costs of grants under this power are met from the provision of £2,000,000 (net) per annum in the Committee’s grants budget. e/ Specific Annual Funds In addition to these, the Grants Committee will from time to time delegate responsibility for final decisions to the Director, particularly where bids have been invited against specific, and typically ring-fenced, funds. The most recent examples of this have been the Outer London Cultural Development Fund and the Supporting People Development Fund for which there were annual bidding rounds under the previous open bidding approach. Similarly to “3c” above, decisions taken under these powers are communicated to Grants Committee Executive Members who, if they have any concerns about the proposals, can call for those items to be taken to full Committee. Appendix 2 Gifts Specificatio Request Organisation name Budget Project summary n ID To facilitate active entry of disabled parents into the labour market, our project will integrate advocacy, training, mentoring, job brokerage and outreach support, focusing on and developing effective 7054 The Citizens Trust 7054 1.1.1 £269,600 strategies. Aimed particularly at the economically inactive, outcomes include employment, training and other positive progressions. A programme to support disabled parents through attracting them into popular events and then onto 7132 Remploy Ltd 1.1.1 £247,100 programme, giving guidance, work placement and experience and ongoing support into successful work or further education through one to one and group support in three locations serving 18 boroughs. We want to provide a supported employment programme for people with mental health conditions, consisting of 2 employment support workers with mental health skills who will support clients through 7043 Hillside Clubhouse 1.1.2 £255,200 work placements opportunities, embedded skills learning, in benefit calculations and employment support, alongside embedded IAPT provision. Working It Out is a work and horticulture skills training scheme, designed to provide those with mental 7076 Thrive 1.1.2 £255,200 health needs with an accessible opportunity to progress towards employment in horticulture/gardening. Working in partnership with local Mental Health Trusts, Tomorrow's People will support people with 7083 Tomorrow's People Trust Limited 1.1.2 £232,700 mental health conditions to overcome their barriers to employment. Provision includes 1:1 jobsearch support, work placements, and employer engagement - leading to sustained employment. This project is working with workless people with mental health needs in Lambeth, Southwark and 7109 Pecan 1.1.2 £232,700 Lewisham to help address the barriers hindering their progression to work. It will result in at least 18 people securing jobs and 50 progressing into further learning and training. Gifts Specificatio Request Organisation name Budget Project summary n ID Next Steps works in partnership with mainstream colleges to deliver a six-week, accredited, work preparation course specifically for people recovering from drug and alcohol addiction. With project 7085 Turning Point ACAPS 1.1.3 £214,535 workers providing additional 1:1 support, employment advice and group work individuals feel able to access mainstream training, FE and employment. PEOPLE (Participants into Employment, Opportunities, Progression & Learning) is a support centered project reducing health inequalities for people recovering from addiction. We deliver holistic support; 7101 Foundation66 1.1.3 £214,535 develop skills and confidence for progression. We break down barriers for participants and employers by raising awareness and bridging gaps. In partnership with Drug and Alcohol Action Teams, Probation Services, Social Services, CVS agencies and employers, Portobello Business Centre will work with individuals recovering from drug and/or 7127 Portobello Business Centre 1.1.3 £237,035 alcohol addiction helping them move towards social inclusion, economic stability and sustainability through employment. A customised employment support programme for individuals with a history of problematic drug and/or alcohol use who want to work. Employability skills are developed by accessing a range of services 7180 Cranstoun Drug Services 1.1.3 £237,035 including 1:1 support, workshops, work experience, courses, and counselling - to help our service users achieve this goal. The Programme will deliver IAG, training and work placements to 96 recently homeless participants. Working in partnership with Look Ahead Housing Trust the programme will employ Peer Volunteers to 7077 St Giles Trust 1.1.4 £255,200 support referrals from a pool of 700 residents/tenants across the Boroughs of Southwark, Westminster, Tower Hamlets, Kensington and Chelsea and Brent. The project will provide employment-focused advice, guidance and practical support to homeless Off the Streets and into Work individuals in hostels and temporary accommodation across London. It will use a coaching 7138 1.1.4 £232,700 (OSW) methodology to assist participants address employment barriers such as debt, benefits, housing, and personal support needs related to physical and mental ill health. The project assists homeless families within the boroughs of Bromley, Lewisham and Bexley whose circumstances may place them outside of mainstream provision through a programme of advice and 7142 Affinity Sutton 1.1.5 £269,600 guidance, personal support and signposting, and employability and social development to progress to employment or further job search and training. Gifts Specificatio Request Organisation name Budget Project summary n ID We will provide employability skills for economically inactive Homeless Families from the most deprived 7155 Community Links 1.1.5 £247,100 wards of Newham, Tower Hamlets Redbridge, and Barking and Dagenham. Work placements will be included, and participants gaining employment will be supported for 6 months. Project will recruit 96 parents and offer a comprehensive package of training and support including personal skills development, vocational training, training, job-brokerage and work placement. Key 7074 Orient Regeneration Ltd 1.1.6 £269,600 outputs: 100 having 1:1 support, 30 work placement, 18 jobs within six weeks of leaving, 12 jobs sustained for 6 months & 50 jobs search/further learning. Our project has been specifically designed to give parents the support they need to remove the barriers Kaleidoscope Education, Training that prevent them from accessing the Labour market. We have exclusive access to a flexible working 7103 1.1.6 £247,100 and recruitment CIC opportunities in the Care, childcare and Administration sector, which suit the needs of parents and inable the work/ family life balance. The project assists workless parents within the boroughs of Bromley, Lewisham and Bexley whose circumstances may place them outside of mainstream provision through a programme of advice and 7177 Affinity Sutton 1.1.6 £247,100 guidance, personal support and signposting, and employability and social development to progress to employment or further job search and training. This managed partnership will support parents in workless households to develop employability skills which will increase their prospects for employment. We will deliver IAG, welfare benefits advice, 7179 East Tenders @ RedbridgeCVS 1.1.6 £269,600 financial literacy and accredited employability training linked to growth sectors. We will provide work experience placements in the third sector. The project will integrate advocacy, training, mentoring, job brokerage and outreach support, focusing on and developing effective strategies to facilitate active entry of parents with disabled children into the 7050 The Citizens Trust 7050 1.1.7 £247,100 labour market. Aimed particularly at the economically inactive, outcomes include employment, training and other positive progressions. Settling IN is an intensive programme of support for refugees resident in South and East London to deliver a complete programme of IAG, ESOL and employability to 130 participants by experienced and 7031 MI ComputSolutions Incorporated 1.1.8 £214,535 qualified tutors, of whom 96 will receive 6+ hours one-to-one support, 12 enter employment, and more than 59 progress onto further training/jobsearch. Gifts Specificatio Request Organisation name Budget Project summary n ID This project is providing refugees in Haringey, Barnet, Walthamstow and Enfield with the work related Uganda Community Relief ESOL and employability skills they need to progress closer to sustainable employment. It will result in 7146 1.1.8 £237,035 Association (UCRA) at least 12 people securing jobs and 59 progressing into further learning and training. 50 Basic skills will be achieved amongst participants This project will address barriers to the labour market for Somali refugees in Brent, Ealing, Hounslow Skillswise Training and 7156 1.1.8 £214,535 and Hillingdon. The project will provide ESOL as well as soft skills such as CV writing, interview skills Development Ltd and will involve local employers and other stake holders. ????? Community Roundabout is an intensive programme of support for workless Bangladeshi, Somali and ProDiverse Community Services Pakistani residents of Barnet, Enfield, Haringey and Waltham Forest. Between 1st April 2010 and 31st 7102 1.1.9 £255,200 Ltd March 2012, 180 participants will be engaged, of whom 96 will receive 6+ hours one-to-one support, 30 undertake work placements, and 18 enter employment. The project will deliver sustainable employment skills through holistic work placement initiatives to promote socio-economic inclusion to economically inactive adults in the bus industry to become PCV 7126 HCT Group 1.1.9 £232,700 drivers; home-to-school transport to become passenger assistants; retail industry to become customer assistants, thereby meeting employer needs. Project will offer customised package of employment support including training, employment advice including self employment, support and guidance and work placement to 96 ethnic minorities. Outputs: 7174 East London ITEC 1.1.9 £232,700 96 receiving 1:1 support, 30 work placements, 18 jobs within six weeks of leaving, 12 jobs sustained for 6 months & 50 job search/further learning. Through 'Learn2Work' we will provide an integrated skills and employability programme for economically inactive people from ethnic groups, from the most deprived wards of Newham, Hackney, 7176 Eden college 1.1.9 £255,200 Lewisham, Redbridge, Havering and Barking and Dagenham. Work placements will be included, and participants gaining employment will be supported for 6 months. Experience Works increases the employability of 96 workless over-50s with a support programme of advice & guidance, training to NVQ3, mentoring, work placement and job matching. Provides extra 7017 Wise Owls 1.1.10 £232,700 support for those experiencing multiple deprivations/furthest from the labour market. Recognise the distance travelled by those not in employment on leaving. Gifts Specificatio Request Organisation name Budget Project summary n ID This project will provide older people with 1:1 IAG & employment support help them update their skills & move them closer to work. For those with identified needs, our partners, CNWL, will deliver in-house IT 7098 New Challenge Ltd 1.1.10 £232,700 training & employment support plus a guaranteed opportunity for all participants to take up a work placement across a range of sectors. The project will support economically inactive older people aged 50 or over in North London 1 and East London SMZs to access sustainable employment, providing confidence building, skills training, 7117 I Can Do It 1.1.10 £255,200 jobsearch, work placements, volunteering, referral to a range of multi-agency support and network of providers and post employment support. To provide employment opportunities for 100 people 50 + to enter into Health, Social Care or Childcare Careers. To provide individual work placements and skills development in order to be successful in the 7152 Care First Ltd 1.1.10 £255,200 labour market. To offer employment progression through qualification achievement and continued support for 6months after leaving the project.
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