CARMARTHEN TOWN COUNCIL
MONTHLY MEETING OF THE COUNCIL
HELD ON 28TH JULY 2010
The Mayor, Cllr Alan Speake, presided over the monthly meeting of Carmarthen Town
Council held in the Council Chamber, St Peter's Civic Hall, on Wednesday, 28th July
2010, at 7.30 pm.
PRESENT: Cllrs: Reverend Tom Defis, Stephen Dunn, Dr Richard Edwards,
Dr Mouel Izzidien, Anthony Jenkins, Kenneth Lloyd,
Douglas Rose, Marc Scaife, Alan Speake, Aled Williams and
146. PRAYERS AND OPENING REMARKS
The Mayor, Cllr Alan Speake, opened the meeting by inviting Council to stand
in silence for one minute in memory of Bombardier Samuel Robinson who had
given his life in Afghanistan.
Cllr Aled Williams expressed the best wishes of Council for the speedy
recovery of Miss Mared Lenny.
147. APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs Philip Grice, Peter Hughes
Griffiths, Catrin Howells, Alun Lenny, Arwel Lloyd, Dr Ioan Matthews, and Dr
148. DECLARATIONS OF INTEREST
Cllr Aled Williams declared an interest in agenda item 12(a), Planning Matters,
planning application W/23318, as the owner of neighbouring property.
Cllr Dr Mouel Izzidien declared an interest in agenda item 12(a), Planning
Matters, planning application W/23331, as an employee of Trinity University
Cllr Anthony Jenkins declared an interest in agenda item 12(a), Planning
Matters, planning application W/23331, as a Governor of Trinity University
Cllrs Dr Richard Edwards, Kenneth Lloyd and Alan Speake declared an interest
in agenda item 12(f), Citizens' Advice Bureau - Letter, as Trustees of the
149. HEALTH AND SAFETY POLICY AND PROCEDURES - MEMBERS'
It was NOTED that Mr Howard Cole's presentation had been deferred to
150. TO CONFIRM AND SIGN THE MINUTES OF THE MONTHLY MEETING OF
THE COUNCIL HELD ON 30TH JUNE 2010
It was RESOLVED that the minutes of the monthly meeting of Council held on
the 30th June 2010 be signed and accepted as a true record, subject to two
Page 38, minute 92: add Cllr Douglas Rose to the list of those who had
submitted their apologies.
Page 45, minute 112: delete 'Members NOTED that the public Services
Ombudsman for Wales has issued Community and Town Councils with
guidance on the Code of Conduct. The document can be downloaded on
www.ombudsman-wales.corg.uk, and paper copies are available from the
office', and substitute 'Members NOTED that the Court of Admiralty had taken
place on the 25th June and a full report would be presented to Council on the
28th July 2010'.
151. MATTERS ARISING
No matters arose.
No questions were reported.
153. TO CONFIRM AND SIGN THE MINUTES OF THE MONTHLY MEETING OF
THE GENERAL PURPOSES COMMITTEE HELD ON 13TH JULY 2010
It was RESOLVED that the minutes of the monthly meeting of the General
Purposes Committee held on the 13th July 2010 be signed and accepted as a
154. MATTERS ARISING:
(a) Minute 126: Health and Safety Policy and Procedures - Members'
It was RESOLVED that:
(i) the Town Clerk will invite Council's HR advisers to meet Council
and explain Members' Health and Safety responsibilities, and
(ii) all reports pertaining to Health and Safety (e.g. testing of electrical
appliances) will henceforth be copied to Council.
(b) Minute 127: Playing Pitches (Green Spaces)
It was noted that, contrary to reports given to the General Purposes
Committee, both County Councillors for the West Ward (Arthur Davies
and Alan Speake) would have an opportunity to influence the disposition
of the Section 106 money which is available for the West Ward. Cllrs
Stephen Dunn and Alan Speake had recently met Cllr Arthur Davies to
discuss the matter. Cllr Davies is anxious to spend the Section 106 fund
on three or four new play areas in the West Ward, e.g. at Bro Myrddin,
Penllwyn Park and Lower Crispin Avenue, near St David's Avenue; Cllr
Alan Speake would prefer the money to be spent on Dr Mz Youth Project
and changing facilities at Penllwyn Park. Members noted Cllr Dunn's
advice that the fund is to be spent in the West Ward (as it arises from
Section 106 agreements for new housing in the West Ward), within five
years from the date of each Section 106 agreement. The Deputy
Mayor, Cllr Reverend Tom Defis, suggested that it would be better to
concentrate the funds on one project rather than spread it too thinly
across several. Cllr June Williams referred to the importance of
maintaining play areas. Cllr Aled Williams emphasised that the need for
more football playing pitches and facilities included adult players, in
addition to juniors. The Town Clerk reported that a private individual has
bought one of the garages at Penllwyn Park with a view to converting it
into a changing room. Also, although the County Council's Green
Spaces Report is still awaited, the Playing Fields Trust is arranging a
seminar to discuss the issue. On a point of information, Cllr June
Williams reported that the organisation which runs the former Maridunum
playing fields in Johnstown had taken a lease of the playing fields from
the County Council in order to obtain a grant to improve the fields -
hence the fact that they control the fields at present. Cllr June Williams
urged County Councillors and Officers to reach agreement on the
allocation of Section 106 money in the West Ward, to ensure that the
fund is not lost.
It was RESOLVED that:
(i) the Town Clerk will write to the County Council's Head of
Planning (Mr Eifion Bowen), with a copy to the County Council's
Head of Leisure (Mr Ian Jones) to ask:
(A) how allocation [i.e. which project(s)] of Section 106 monies
is determined, and
(B) whether the Green Spaces Review will be made available
to town and community councils.
(ii) subject to sight of the Green Spaces Review, Members would
support allocation of some Section 106 monies towards:
(A) improving the provision of pitches and other facilities for
football (junior and adult), and
(B) the Dr Mz new centre in Friars' Park.
(c) Minute 128: Carmarthen Park - Hirers/Visitors
In response to Cllr Stephen Dunn, the Town Clerk confirmed that one of
the circuses booked into the park had had to cancel their booking at
short notice. The report of the Town Clerk was NOTED.
155. TO CONFIRM AND SIGN THE MINUTES OF THE MONTHLY MEETING OF
THE FINANCE COMMITTEE HELD ON 15TH JULY 2010
It was RESOLVED that the minutes of the Finance Committee held on the 15th
July 2010 be signed and accepted as a true record.
156. MATTERS ARISING
(a) Minute 136: Internal Auditor's Report for the Year Ended 31st March
Attached as Appendix 1 to the Town Clerk's report was the Internal Audit
for the year ending 31st March 2010, as prepared by Lyn Llewellyn
Internal Audit Service.
In accordance with the recommendation of the Finance Committee, it
was proposed by Cllr Kenneth Lloyd, seconded by Cllr Douglas Rose,
and RESOLVED that the Internal Audit for the year ending 31st March
2010 be accepted and approved by Council.
(b) Minute 137: Annual Return for the Year Ended 31 March 2010 -
Sections 1 and 2
Attached as Appendix 2 to the Town Clerk's report were Sections 1 and
2 of the Annual Return for the year ending 31st March 2010.
In accordance with the recommendation of the Finance Committee it
was proposed by Cllr Kenneth Lloyd, seconded by Cllr Douglas Rose,
and RESOLVED that Sections 1 and 2 of the Annual Return for the year
ending 31st March 2010 be approved and signed by the Mayor on behalf
(c) Minute 138: Response to the Internal Auditor's Report
Attached as Appendix 3 to the Town Clerk's report was a list of
measures proposed in response to the Internal Auditor's Report, namely:
a review of Council's Financial Regulations
a review of Council's Service Level Agreement with Carmarthenshire
County Council in respect of Council's payroll service, to include
detailed procedural notes
revaluation of Council's land and buildings, and subsequent
registration of Council's ownerships with the Land Registry
In accordance with the recommendation of the Finance Committee, it
was proposed by Cllr Kenneth Lloyd, seconded by Cllr Dr Mouel
Izzidien, and RESOLVED that the measures proposed in response to
the Internal Auditor's Report be accepted and approved by Council.
(d) Minute 139: Statement of Accounts for the Year ended 31st March 2010
Attached as Appendix 4 to the Town Clerk's report was a Statement of
Accounts for the year ending 31st March 2010.
In accordance with the recommendation of the Finance Committee it
was proposed by Cllr Douglas Rose, seconded by Cllr Dr Richard
Edwards, and RESOLVED that the Annual Accounts for the year ending
the 31st March 2010 be approved by Council.
(e) Minute 141: Review of Council's Contracts Procedures and Financial
In view of the fact that several Members had been unavoidably absent
from the Finance Committee on the 15th July, and the need for an
extended period of time to consider this important issue, it was proposed
by Cllr Douglas Rose, seconded by Cllr Aled Williams, and RESOLVED
(i) the review of Council's Financial Regulations be deferred until the
September 2010 meetings of the Finance Committee and
(ii) work which is routinely carried out by contractors on a regular
basis, such as grave digging, should be periodically put out to
tender - the period to be determined in September 2010 when
Council's Financial Regulations are reviewed.
(f) Minute 142: Translation Services - Review of Tender Requirement
It was proposed by Cllr Douglas Rose, seconded by Cllr Marc Scaife,
and RESOLVED that Council's translation services (instantaneous and
written) be periodically put out to tender, at a period to be determined in
September 2010 when Council's Financial Regulations are reviewed.
(g) Minute 144: Applications for Funding
Referring to the proposed donation of a prize to the Youth Festival to be
staged in Carmarthen Park in September 2010, Cllr Aled Williams
advised that more information should be obtained regarding this event,
and some assurance that it would be less militaristic in tone than in
2009. If the event is run jointly with the Town Council, then Members
should have input into its format, and many had been uncomfortable with
the amount of marching, uniforms etc in 2009. Cllr Kenneth Lloyd felt a
good range of town youth organisations had been represented in 2009
and that it had been a successful event. Cllr June Williams thought the
purpose of the event was to showcase the work of organisations such as
Trysordy, twirlers etc. The matter was put to the vote.
It was proposed by Cllr Kenneth Lloyd, seconded by Cllr June Williams,
and RESOLVED by nine votes in favour, one abstention, and no votes
(i) the following sums be disbursed in accordance with Section 137
of the Local Government Act 1972:
(A) two donations, each of £10 (total £20), to be made to Tŷ
Hafan Children's Hospice, to be contributed to the
sponsored cycle ride on the park velodrome by Joshua
Day and Kieran Sullivan, with a covering letter to
Rhydygors School to the effect that Council does not
usually contribute to sponsorship, and congratulating the
pupils on their initiative,
(B) a prize worth not more than £50 to be donated towards the
Youth Festival to be staged in Carmarthen Park in
(ii) the request from Urdd Gobaith Cymru towards their year-round
activities be refused, as Council has already determined its
contribution to this organisation for the current financial year,
(iii) the request from Tenovus towards their cancer care in Wales be
refused, as Council does not give to general national fund-raising
(iv) the request from Model Church in Wales School towards their
proposed sensory room be refused, on the basis that the facility
should be funded by the Local Education Authority, and
(v) the request from Shelter Cymru towards their work with the
homeless throughout Wales be refused, as Council does not give
to general national fund-raising campaigns.
(h) Minute 145: Carmarthen and Johnstown Parks - Surfacing
Cllrs Douglas Rose and June Williams commended the progress being
made by Town Council staff in Johnstown Park. Cllr Douglas Rose
reported, as Vice Chairman of the Finance Committee, that since the
meeting on the 15th July Council's Maintenance Supervisor had reported
to him that part of the re-surfacing in Carmarthen Park could be
undertaken with non-fire-retardant surfacing, in order to ensure that the
play equipment is usable for the holidays.
It was RESOLVED that:
(i) the Fire Service be consulted on the proposed installation of fire
retardant surfacing in Carmarthen Park. If the Fire Service
recommends the material, then the purchase should proceed, and
(ii) if the Fire Service advises that fire retardant surfacing is
unnecessary then the proposed purchase should be referred back
to the Finance Committee on the 16th September 2010.
157. PLANNING MATTERS: CURRENT APPLICATIONS
No new planning applications having been received prior to circulation of his
report, with the consent of the Chairman the Town Clerk tabled applications
Cllr Douglas Rose referred Members to press reports of the proposed
demolition of part of the Jolly Tar Inn (W/23316) on the Quay and the sketch
drawings of the proposed new development which appeared to show a glass-
faced structure out of keeping with its surroundings. Given the historic
character of the Quay and the antiquity of the Jolly Tar, which is mentioned in
records at least as early as 1802, Cllr Rose expressed his anxiety as to
whether the proposed new structure is appropriate for this particular location.
Cllr Marc Scaife advised Council that press reports had emphasised the
difficulty of obtaining insurance for the existing building, which floods and is
somewhat run down. Cllr Scaife would prefer to see the site rejuvenated than
continue disused. Cllr Anthony Jenkins welcomed the proposed redevelopment
as an exciting project which could succeed in re-characterising the Quay as the
town's café quarter, with views over the river. Cllr Alan Speake, whilst
respecting the history of the existing building, considered that, in practical
terms, the proposed scheme could promote a vibrant riverside.
It was RESOLVED that Council's observations on current applications for
planning consent are as indicated in Appendix 1 attached.
158. HIGHWAYS MATTERS
No new highways matters were reported.
159. DATES OF NOVEMBER 2010 COMMITTEE MEETINGS
It was RESOLVED that the November 2010 Committee Meetings be
rescheduled as follows:
Monday, 1st November, 6.00 pm: Events Working Group
Tuesday, 2nd November, 7.30 pm: General Purposes Committee
Thursday, 4th November, 6.00 pm: Siân Johnston Environmental Working
Thursday, 4th November, 7.30 pm: Finance Committee
160. STANDING ORDERS - WORKING GROUP
The Town Clerk's report had reminded Members that Council's Standing
Orders had not been reviewed for many years.
It was proposed by Cllr June Williams, seconded by Cllr Aled Williams, and
RESOLVED that a Working Group be set up to review Council's standing
orders, to comprise the Mayor, and the Chairmen and Vice Chairmen of the
General Purposes and Finance Committees, namely Cllrs Alan Speake, June
Williams, Peter Hughes Griffiths, Aled Williams and Douglas Rose. The
Standing Orders Working Group will prepare a report and recommendations for
161. SEMINAR - TOWN AND COUNTRY PLANNING SERVICES - 1ST OCTOBER
It was RESOLVED that as many Members as possible should attend the Town
and Country Planning Services Seminar to be held on the 1st October 2010 at
the White Hart Inn in Llandeilo.
(a) Cllrs Reverend Tom Defis, Dr Mouel Izzidien and June Williams will
attend the Planning Seminar, and the Town Clerk will make the booking,
(b) the Town Clerk will email all Members to seek other attendees.
162. CITIZENS' ADVICE BUREAU - LETTER
Members noted that Council may only nominate one person to the Citizens'
Advice Bureau Board of Trustees. Cllr Marc Scaife expressed his readiness to
withdraw his name.
It was proposed by Cllr Douglas Rose, seconded by Cllr Aled Williams, and
RESOLVED that Cllr Alan Speake will continue to represent Council on the
Citizens' Advice Bureau Board of Trustees, that Council will review the matter
again in May 2011, and that the Town Clerk will inform the Bureau accordingly.
163. PRESENTATION BY CARMARTHENSHIRE COUNTY COUNCIL'S YOUTH
It was RESOLVED, in accordance with the recommendation of the Court of
Admiralty, that the Town Clerk will invite Carmarthenshire County Council's
Youth Service to give a presentation to Council regarding their ambitions for the
Quay Centre and their work generally with the town's youth.
164. QUAY WALL
Members were concerned that ownership of the quay wall is unclear, that its
condition is deteriorating and that no agency is accepting responsibility for
either routine maintenance or major repairs.
It was RESOLVED that the Town Clerk will write to Carmarthenshire County
Council, the Crown Estate Commissioners and the Environment Agency
regarding two issues affecting the quay wall:
(a) the section of the quay wall to the west of Pont King Morgan, which is
seriously undermined at low water level, to a depth of five or six feet, and
(b) the need to remove buddleia and other plants and trees which have
rooted in the quay wall and which, without action, are causing the wall to
decay. The longer the vegetation is left, the higher the cost of its
eventual removal and the consequent repairs to the quay wall.
165. NATIONAL ASSEMBLY - CONSULTATION ON PROPOSED LOCAL
GOVERNMENT (WALES) MEASURE
Members NOTED the National Assembly consultation on the proposed Local
Government (Wales) Measure.
166. WELSH ASSEMBLY GOVERNMENT - CONSULTATION ON LOCAL
AUTHORITY BYELAWS IN WALES - PROCEDURES FOR MAKING,
CONFIRMING AND ENFORCING BYELAWS
Members NOTED the Welsh Assembly Government consultation on
procedures for making, confirming and enforcing byelaws.
167. AALTON HOUSE SCHOOL - POSSIBLE CLOSURE
It was RESOLVED that the issue of Aalton House School lay outside the remit
of the Town Council, and any concerns should be referred by Members to the
relevant County Councillors.
168. PUBLIC SERVICES OBMUDSMAN FOR WALES - ANNUAL REPORT
Members NOTED publication of the 2009/10 Annual Report of the Public
Services Ombudsman for Wales.
169. DYFED-POWYS POLICE AUTHORITY AUDIT OF ACCOUNTS
Members NOTED publication of the Dyfed-Powys Police Authority notice of
Audit of Accounts for the year ending 31st March 2010.
170. MINUTES OF COURT OF ADMIRALTY HELD ON 25TH JUNE 2010
Attached as Appendix 11 to the Town Clerk's report were minutes of the annual
meeting of the Court of Admiralty held on the 25th June 2010. One error was
noted: in the list of those present Jeff Thomas should have been referred to as
'former County Cllr Jeff Thomas' instead of 'Cllr Jeff Thomas'. The minutes
were NOTED, on the basis that the Court's two recommendations appeared
separately on the agenda (see minutes 163 and 164).
171. MINUTES OF RIVER FESTIVAL MEETING HELD ON 28TH JUNE 2010
Members NOTED the minutes of the River Festival Meeting held on the 28th
172. MINUTES OF RIVERSIDE ASSOCIATION MEETING HELD ON 28TH JUNE
Members NOTED the minutes of the River Association Meeting held on the
28th June 2010. The Mayor, Cllr Alan Speake, commended Cllrs June
Williams and Philip Grice on the continued progress of the Riverside
Association. Cllr June Williams paid tribute to Llangunnor Community Council
for their steadfast support of the Riverside Association.
173. MINUTES OF EVENTS WORKING GROUP HELD ON 12TH JULY 2010
Members NOTED the minutes of the Events Working Group held on the 12th
July 2010, and attached as Appendix 14 to the Town Clerk's report. One error
was noted: under minute 5, page 2, the Liverpool music festival referred to by
Cllr Douglas Rose was the Matthew Street Festival, not the Beale Street
Festival as stated in the minutes. Cllr Rose, as Chairman of the Events
Working Group, reported that the Group envisaged the festival proposed by Cllr
Marc Scaife will bring benefit to the culture and economy of the town. Cllr Alan
Speake, referring to the official opening of the Park Tea Room, praised the
advantage to park users of this facility.
174. REPORTS FROM COUNCILLORS AS REPRESENTATIVES ON OUTSIDE
BODIES, TOGETHER WITH THE MAYOR'S REPORT
Cllrs Aled Williams and Kenneth Lloyd commended the exhibition of tents
staged in Carmarthen Park as an appropriate new idea likely to attract people
to the park.
Cllr June Williams reported that the Shopmobility Group is hoping to launch the
project on the 1st November 2010, subject to successful fundraising. The
scooters will have a 20 mile radius and, although based in St Catherine's Walk,
will be used throughout the town, including King Street and Lammas Street. It
would be appreciated if each Member of Council would write a letter in support
of the introduction of Shopmobility in Carmarthen. The letters should be
addressed to the Chair of Shopmobility and sent to the Town Clerk.
Cllrs June Williams and Douglas Rose reported that Oriel Myrddin has been
making progress with community outreach, exhibitions and fundraising. The
gallery would like to extend its exhibition area into the historic shelter in Church
Lane. There is an alternative proposal to establish bicycle racks in the shelter,
but Cllr Rose would prefer the racks to be placed in front of the Library in St
Peter's Street. Access to the rear of Art school building for maintenance is an
issue, as is the need to attract people to this part of town.
Cllr Douglas Rose reported that the Governors of St Mary's School have
received reports of a rising school roll, and good educational standards
achieved during the academic year. There has been a turnover in the
composition of the Board of Governors, which now reflects the school's
The Deputy Mayor, Cllr Reverend Tom Defis, reported that the Civic Society
has been trying to improve neglected beds and shrubberies in town, such as
the raised beds in front of the Tourist Information Centre in Lammas Street and
outside Social Services in John Street. Cllrs Stephen Dunn and Alan Speake
have received complaints about the state of some of the beds, such as those
on Monument Hill. Cllr June Williams reported that the planted emblem on the
bank beneath the town police station, overlooking the dual carriageway, needs
re-planting. Cllr Alan Speake reported that he had referred the issue to the
County Council's Chief Executive. The Town Clerk confirmed that until the
Town Council lost the contract three years ago, many beds (which are owned
by the County Council) were maintained by Town Council staff on an agency
basis. Three years ago the Town Council's tender was unsuccessful, but the
contractors who underbid the Town Council are not maintaining the areas to the
same standard as the Town Council, and some of the areas are not being
maintained at all. Members joined with Cllr Reverend Tom Defis's view that
neglected beds reflect badly on the town.
The Mayor, Cllr Alan Speake, referred Members to his circulated report, and
was glad to have supported several charitable, sports and educational events
during the preceding month. Cllr Speake recalled the courage and good work
he and the Mayoress had seen at Tŷ Hafan Children's Hospice in Sully. He
had also welcomed to the parlour a delegation of teachers from a mining district
of China. As the son and grandson of miners, Cllr Speake had found fellow
feeling with the visitors, who had sung a special song to commemorate the
The meeting closed at 9.10 pm.
Observations on Planning Applications
App. No./Location Description of Work & Application Type Members' Response
W/23295, 4 Mansel Change of use of ground and basement
Street floors from part of former veterinary surgery
to a self-contained residential flat, full
W/23306, 19 Bronwydd Two storey extension, full planning
Road No objections
W/23316, The Jolly Tar Demolition of part of the Jolly Tar Inn and
Inn, The Quay site redevelopment comprising new public
house, function room, male/female toilets,
external balconies, 4 en-suite guest
bedrooms, manager flat and cellar/store,
application for Conservation Area Consent
W/23318, Lluest y Bryn Renewal of outline application W/15444 for
House, Lluest y Bryn a house to be built on a vacant plot, outline No objections
W/23331, Dewi 3 lettering signs and 1 no. coat of arms sign
Building, Trinity to front (eastern) elevation of building and 2
University College, no. lettering signs and 1 no coat of arms to No objections
College Road back (western) elevation of building,