revised Application for Zambia by 5SjJdD

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									Background

African Revival is a UK registered charity with operations in Uganda, Zambia, whilst also supporting
projects in South Sudan. All projects are focusing on improving the quality of education for children in
primary schools. The charity was established in 2005 and was registered with the Charity Commission
for The United Kingdom and Wales in 2006, registered in 2007 in Uganda, and 2007 in Zambia also. The
organisation has gone from strength to strength and has been able to expand its operations supporting
more communities, more schools, and most importantly more children.

Over the past year African Revival has been working to develop a model for future interventions in
primary schools in Uganda and Zambia, and longer term South Sudan. The main objective of this model
is to enhance the quality of education in the supported primary schools. Four focus areas were
identified and these now form the holistic whole that is the AR model. The areas are; School
Management, School Environment, School Performance, School Sustainability.

Each of these project areas will have specific objectives which are to be achieved through particular
projects though it is the synergies created between the various projects and project areas that will
secure the desired end results. The work on this model is on-going and is being implemented in
Ugandan primary schools, both Government and community schools. Throughout 2012, the model will
be constantly under review with the aim to roll out to additional schools in Uganda in 2013 whilst also
implementing the full model in Zambia schools that year.

African Revival in Zambia

In Zambia, African Revival is based in the small town Kalomo and all project activities are taking place in
Kalomo District. The town is located on the main road going from Lusaka to Livingstone - roughly 350 km
from Lusaka and 120 km from Livingstone. As a town Kalomo might not exhibit an abundance of
recreational activities but people in and around Kalomo are very welcoming.

The setup in Zambia is still relatively small, but plans are in place to expand to more schools. Currently,
there are plans to support a total of 12 primary schools of which more than half will be community
schools in the financial year 2012-13. Extending support to more schools is only part of the expected
expansion. The other key element here will be the expansion in the range of projects in Zambia
following successful interventions in Uganda.

At present the majority of projects in Zambia are infrastructure development at the school like the
construction of classroom blocks, latrines, teacher houses, drilling of boreholes etc. However, in
2012/13 there are also projects focusing on the quality of education at the schools. A focus that we
want to further develop over the coming year and have fully in place by 2013.

The planned expansion for 2012 will see African Revival support schools much further south in the
Kalomo District. To successfully implement projects in this part of the district, African Revival has plans
to create a small field office in Kabanga. This new office will assist with the logistical challenges faced
with working in very remote and rural communities that are only accessible via dirt roads. Working
through small field offices is a new modus operandi for African Revival but one that we are very much
looking forward to seeing the impact of.

At present, African Revival Zambia has 4 staff members; The Programme Manager, the Construction
Supervisor, and two night watchmen. However, recruitment has started for both an office assistant and
a Construction Project Coordinator to complete the team. Further recruitment will need to follow the
expansion of our Zambian operations. It is hence expected that the planned expansion will eventually
also necessitate the recruitment of an education programme officer.

The African Revival compound is comprised of a single L-shaped house which functions both as office
and accommodation for the Programme Manager. The office takes up one part of the house and is
made up of two adjoining rooms with plenty of room for three desks, filling cabinets, printers and
computers etc. The office has its own entry door so office visitors do not need to enter the second part
of the house which is exclusively for accommodation. This part is comprised of three bedrooms, one
storage room, one bathroom, one toilet, a large living and dining room, and the kitchen. It might be
basic living conditions though the house does have both hot water and a fully fitted kitchen.

The Role of the Programme Manager

For our Zambia office, we are seeking a dynamic and experienced PROGRAMME MANAGER (PM) to
manage our expanding Focal School Programme covering primary schools in the Kalomo District,
Southern Province, Zambia.

Currently, The Focal School Programme in Zambia consists of only two elements: school environment,
and school resources. However, more elements are expected to be added in 2012 following successful
pilots in Uganda. The goal for African Revival is to create a model that comprises a holistic whole for
creating lasting changes in the primary schools. Our aim is to work with the local community around a
school to develop a shared strategy for a period of 3-4 years. African Revival then supports the
realisation of the strategy and assists the communities to develop the school into a centre of excellence.

The Programme Manager will be responsible for the successful implementation of all African Revival’s
projects in Zambia, in collaboration with a small team of local staff and the communities in which we
work. As such the Programme Manager will be responsible for: project management, financial
management, HR management, procurement and logistics, reporting, and the general administration for
all operations in Zambia.

The Programme Manager will work closely with the school administration, SMC/PTA, and the wider
community to ensure their involvement throughout the project cycle. It is the desire of African Revival
that communities play an integral part in the development of their school. It is vital that the Programme
Manager both understands and supports the aim of strengthening local ownership through involvement
and participation.

As the Focal School Programme is still under development, the Programme Manager is also expected to
participate in the further development of the project portfolio in Zambia making sure that the Focal
School Programme elements in Zambia are complementary and focused on enhancing the quality of
education.



Conditions of Employment

Location

African Revival’s offices are located in Kalomo, Kalomo District, Southern Province, Zambia. However,
the Programme Manager must expect regular visits to very rural project sites.

Hours of Work

Full-time (37.5 hours per week), generally Monday to Friday but flexibility is required. It is necessary that
the Programme Manager is willing and able to spend occasional nights at project sites under very basic
conditions.

Reporting to

The Programme Manager will report directly to the Director of Operations who is based in Uganda but is
visiting Zambia for three weeks every quarter.

Responsible for

Programme and support staff in Zambia. Currently, the staff consist of; 1 Construction Project
Coordinator (pending recruitment), 1 Construction Supervisor, and 2 night watchmen. However, the PM
is also expected to recruit an office assistant.

Contract

12 months - with a possibility for extension.

Salary and conditions in accordance with African Revival’s Terms of Employment for International staff.
This position is offered at salary range £12,500-£15,000 per annum depending on experience.

Additional benefits include: Medical insurance, 1 return flight every 6 months served, 6 weeks of annual
leave, one annual medical check-up, basic accommodation at the AR compound in Kalomo.

Start Date

As soon as possible. Ideally, the candidate should be able to arrive in Zambia no later than 31st of August
2012. Candidates are encouraged to apply as soon as possible as applications will be reviewed as
received.
HOW TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit
updated CV and cover letter, in English and marked “Programme Manager Zambia”, explaining their
motivation and why they are suited for this post. Please send all materials to
KENNET.CHRISTENSEN@AFRICANREVIVAL.ORG



Applications will be accepted until 21st of July 2012
Job Description

Programme Manager Zambia

Project Management

Provide effective and efficient management of all aspects of project delivery in Zambia. This includes:

       Coordinating the development of the annual work plan for all projects and programmes,
        updating the plan as necessary

       Producing detailed bi-monthly work plans with targets for project and programme staff

       Coordinate team of programme staff & effectively delegate project implementation activities

       Conduct bi-weekly monitoring meetings with individual staff members looking at targets

       Supervision and support to all programme staff in the implementation of projects

       Coordinate the logistics surrounding project implementation to ensure effective use of AR
        resources

       Ensure community participation at all stages of project planning and implementation

       Be the point of contact and liaison with local authorities & other development agencies to
        ensure coordination of activities and avoid duplication

       Conduct monitoring/support visits to project sites as necessary

Project Development

Assist in the continuous development of the project portfolio for African Revival with particular
reference to a Zambian context. This includes:

       Actively participate in the Senior Management Team of African Revival and the overall
        development of the organisation in both programme and organisational terms

       Contribute to the development of new projects and/or programmes for Zambia through reviews
        of existing projects/programmes and through research into new potential project areas

       Carry out needs assessments for new schools in the Kalomo District to provide a basis for
        development of new projects

       Compile data on schools for the UK Fundraising Team for the development of funding proposals
Schools Linking Programme

Manage all in-country aspects of the Schools Linking Programme. This includes:

       Facilitation of contact between UK and Zambian schools

       Oversight of the spending of UK school donations

       Provision of accountability information for donations

Financial Management

Responsible for efficient financial control of the projects and office expenditure in Zambia. This includes:

       Ensuring compliance with AR financial policies and procedures

       Assisting with budget preparation for individual projects and for office

       Implementing projects to budget and within the agreed timeframe

       Managing the day-to-day finances via both electronic & manual financial systems

       Ensuring accurate bookkeeping for petty cash & bank accounts

       Ensuring accountability for all expenditure

       Running the monthly payroll

       Compiling monthly financial reports for the Director of Operations and the UK Finance Officer

       Ensuring compliance with grant/donor requirements

       Provide any necessary financial data to the Director of Operations or the UK office, as required

HR Administration

Line management responsibility for all programme and support staff in Zambia. This includes:

       Effective delegation of programme activities

       Creating work plans and setting objective

       Conducting appraisals for all staff

       Building capacity of staff through recurrent supervision/support

       Advise the Director of Operations on staff needs for Zambia

       Ensuring staff is complying with AR policies and procedures
General Administration

        Manage, develop and implement efficient & effective administrative systems to ensure the
         smooth running of the office, including record keeping, filing, management of office & domestic
         environment (utilities, supplies, equipment, visitors etc.).

Procurement & Logistics

        Responsible for upholding systems and guidelines on procurement procedures, equipment,
         vehicle use & maintenance, fuel tracking, etc.

        Procurement and management of supplies, vehicles, assets, stock, PCs, server and
         communications equipment etc.

Reporting, Communications & IT

        Responsible for the production of monthly internal activity/progress reports, donor reporting
         information

        Assist in the production of all ARZ communications materials (Blog, newsletter articles, web site
         content etc.)

        Ensure regular & effective internal communications are maintained with AR UK & Uganda

        Manage & maintain IT and communications equipment (laptops, printers, camera, telephone
         etc.)

Other

        Maintain good inter-team communications and engender positive team dynamics.

        Act as in-country representative for African Revival (e.g. at stakeholder meetings, liaison with
         district official, during donor visits etc.)

        Carry out any other tasks as reasonably requested

Scope of the Job Description

This job description is intended to provide an outline of the key tasks and responsibilities of the post
holder. It is not an exhaustive list and the post holder will be expected to carry out other duties relevant
to the post, as required.

Review

The Job Description may be reviewed and changed from time to time in consultation with the post
holder and in line with the ongoing development of African Revival.
Person Specifications

Programme Manager Zambia

Essential Experience (2-3 years of experience minimum)

      Previous NGO experience of working overseas (preferably in the education sector in Africa)

      Experience in programme management, programme/project design and development, along
       with monitoring and evaluation

      Experience of having developed relationships with government bodies, other NGOs, etc.

      Experience of managing a team of national staff

      Experience in financial management and budget control

      Ability to work to deadlines and meet targets

Essential Aptitude

      Proven ability to motivate and develop a team

      Project management skills

      Effective financial management skills

      Proposal and report writing skills

      Ability and willingness to undertake routine administrative tasks

      Excellent organisational skills with the ability to coordinate activities

      Good literacy, numeracy and IT skills

      Ability to communicate effectively in person and remotely, both internally and externally

      Effective influencing and negotiating skills

      Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts

      Hardworking and able to work semi-autonomously with minimal supervision

Essential Skills and Knowledge

      Innovative, creative and proactive with an analytical and solution-oriented approach

      Ability to think and act strategically
      Determined and committed to high quality standards

      Ability to establish effective working relationships at all levels internally and externally

      Excellent communication and interpersonal skills

      Ability to meet deadlines and work calmly under pressure

      Ability to represent and promote African Revival

      Ability to think on feet and show shrewd judgement promptly and positively in difficult
       situations

      Self-motivated, flexible and enthusiastic approach to work

      Ability to work independently and operate alone

      Full driving licence

Desirable

               Experience with construction projects in Africa

               Valid motorcycle license

								
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