2012-13 Tuition Fees
UNIVERSITY OF BEDFORDSHIRE
2012-13 TUITION FEES AND CHARGES: policy
1.1 The University of Bedfordshire is set up constitutionally as a charitable body. It
operates sustainably as a not for profit organisation. It reviews and publishes
its fees annually (including Tuition Fees, referred to as ‘Fees’) and charges (referred
to as ‘Charges’).
1.2 The University has a mission and set of values which recognise that students have a
variety of personal and financial circumstances. The University sets and collect Fees
and Charges with this in mind. They are a significant and vital contribution to the cost
of running the University. They enable the University to provide staff and facilities to
help students succeed.
1.3 This policy is accompanied by notes. They do not form part of the policy.
1.4 This policy should be read carefully. Students who have difficulty reading or
understanding the policy may contact their Faculty Student Finance Officer or the
Student Information Desk (SID).
1.5 This policy is effective from 1 August 2012.
2.1 This policy applies to staff and students.
2.2 The Student Record System contains a list of Fees for courses . Annex 1 sets out a short
form list of Fees for 2012/13.
2.3 Fees must be paid on or before students register with the University, subject to paragraph 4.4.
2.4 In addition to Fees, students may be required to pay Charges. Typically, these include
Charges for accommodation, field trips, fines, booking fees, breakage and debt collection
2.5 Students must be in good financial standing with the University throughout their period of
study. ‘Good financial standing’ means not owing the University money other than with the
written consent of the University.
2.6 Students who are not in good financial standing may be subject to sanctions and, ultimately,
have their studies terminated. Such sanctions include being stopped from using University
resources and stopped from entering University buildings. Students whose studies are
terminated are not allowed to finish their course, access information about examination
results, receive award certification or attend their graduation ceremony. The debt they owe to
the University remains outstanding.
3 Calculating Tuition Fees
3.1 The Board of Governors sets Fees except those for short courses, employer-supported closed
courses and some award bearing courses. Such Fees are set by the Vice-Chancellor under
delegated authority. Standard information is on the Tuition Fee Schedule.
3.2 The University awards scholarships, bursaries, fee scholarships and other support
The Student Record System may not necessarily contain fees for very short or ad hoc courses. Where that is
the case, students should make enquiries of Faculties or Finance.
Registering with the University is the process by which a student is confirmed as a student of the University.
University of Bedfordshire Tuition Fee Policy 1 August 2012 1
2012-13 Tuition Fees
3.3 The Fee for each student is determined by the subject, the course, the mode of study, the
number of academic credits that student is taking and the student’s fee status.
3.4 Mode of study means:
• Full-time mode
• Sandwich mode
• Part-time mode
• Distance Learning or blended learning mode
• Short course mode
3.5 Fee status means:
• Home/EU fee status
• Overseas Fee status
• Commissioned Fee status
• Islands Fee status
• ELQ (Equivalent or Lower Qualification) fee status
• Bespoke Fee status
• Exceptional fee status
3.6 Students receive information about Fees in an offer letter and in information sent to students
each year prior to re-registration. The exact Fee is calculated once students have registered,
at which stage the University will have information on academic standing, eligibility for
scholarships, partial fee waivers, financial penalties, fee status, funding position etc.
3.7 Students who are uncertain of their fee paying status should contact the Admissions
3.8 The University reserves the right to correct administrative errors and to recover shortfalls in
4. Payment of Tuition Fees and Charges
4.1 Unless otherwise agreed, international students and those paying for themselves without
sponsorship from the Student Loan Company (SLC) or employer guaranteed arrangement
(Self Funded Students) are required, unless otherwise agreed, to pay at least 50% of the
Fees before Registration (Pre-Registration Deposit).
4.2 In addition, all students (whether Home/EU or Self-Funded) must ensure that they pay 100%
of Fees (net of any deposit) by the date they register with the University, that is unless
students have entered into an authorised payment arrangement or sponsorship arrangement.
Sponsorship arrangements, through the Student Loan Company (SLC), must be supported by
proof from the SLC of funding or application at the time of registration.
4.3 Home/EU students who are eligible for sponsorship from the SLC must ensure that their
applications for sponsorship are confirmed at or before registration. An intention to apply is
4.4 Students (other than those registered on short courses) may ask the University for permission
to pay Fees by instalments. Where permission is granted, the University will set up an
authorised payment arrangement, whereby a minimum of 65% of the Fees is to be paid on or
before registration normally followed by consecutive monthly payments, the first of which will
be taken at the end of the month following the course start date. Students will also be
required to pay a separate charge for setting up the authorised payment arrangement and the
arrangement must be formalised by a credit/debit card /standing order agreement.
Such an arrangement must be in place prior to registration unless students are suffering
exceptional hardship. Authorised payment arrangements must be formalised by a direct debit/
credit/debit card/standing order agreement signed at registration or at the time of the
arrangement. The University will not normally agree to a request to pay by instalments of less
than 5% of the Fee nor through more than 5 instalment payments. Instalment payments are
University of Bedfordshire Tuition Fee Policy 1 August 2012 2
2012-13 Tuition Fees
not available for Fees for a single unit, or for students studying less than 30 credits. Payments
must be completed before the start of the relevant final academic assessment period in the
academic year of the course. The University will not approve authorised instalment payment
arrangements for students who have not been in good financial standing.
4.5 Self-funded Students may be eligible for a fee scholarship. The different types of Fee
Scholarship are listed in the Fee Scholarship schedule as Annex 2.
4.6 The Vice-Chancellor has delegated authority to approve additional scholarships, fee waivers
and discretionary grants on an ad hoc basis.
4.7 Students may ask the University to invoice external sponsors, such as employers or
organisations in a student’s home country directly. Students must provide an original letter (on
headed paper) from the sponsor confirming the amount or proportion of the Fees and charges
they guarantee, during the application process or at registration, at the latest.
4.8 It is a student’s personal responsibility to ensure that Fees and Charges are paid on time. This
is the case irrespective of whether Fees are being paid by a sponsor (including the SLC), an
embassy, an employer, etc
5. Help and Advice on Payment
5.1 Student Finance Officers in each Faculty and the Student Money Advice Team provide advice
and assistance in relation to Fees.
5.2 If there is any difficulty in paying an agreed Fee instalment on time, students should talk to the
Credit Services Team and seek their detailed advice and guidance.
5.3 Different bursary and scholarship arrangements apply to different groups of students.
Students are referred to the University’s website for application arrangements and other
information on support.
6. Consequences of Failing to Pay Tuition Fees and Charges
6.1 In the event that a student misses a payment date for Fees, the student must contact Credit
Services. In the event that a student misses a payment date for Charges, a student must
contact the relevant Department or Faculty (e.g. Library for fines on late return of books, the
Faculty Finance Officer for field trips). In cases of unexpected and significant hardship, the
Head of Financial Services has the discretion to consider and agree special or exceptional
6.2 Students not in good financial standing may be subject to sanctions. In addition, the UK
Border Agency may decide to withdraw the visa of an international student not in good
financial standing who is no longer sponsored by the University. The type of sanction
imposed by the University will depend on the circumstances, including but not limited to, the
size of the debt, the student’s payment history and how close a student is to completing a
course. Sanctions are listed in 2.6 of this policy. In addition to sanctions, students may
ultimately have their studies terminated. As a consequence, they will not be allowed to finish
their course, access information about examination results, receive award certification or
attend their graduation ceremony.
6.3 The following process is to be followed where a student is not in good financial standing: the
student receives a written warning. If the student does not pay the debt within a period (the
length of which is at the discretion of the University depending on the circumstances) set out in
the warning, the University imposes sanctions. If the student does not pay the debt within 10
working days after sanctions are imposed, the University may refer the debt to a debt
collection agency (for which the University may make additional Charges). If the debt remains
unpaid for a further period of 5 working days, the University terminates the student’s studies.
The debt remains due following termination.
6.4 If a student pays a debt in full, the University will lift the sanctions. It will also re-register a
student (where appropriate) provided a student can give clear proof of improved finances, has
re-entry clearance confirmed by the University Finance Office, has re-admission approved and
University of Bedfordshire Tuition Fee Policy 1 August 2012 3
2012-13 Tuition Fees
re-registers at the next available registration period. Such students must also pay their new
course Fees in full at registration.
6.5 The University takes seriously any attempt to pay through illegal means and invokes the
Student Code of Conduct in cases of fraud, use of counterfeit credit cards or other false
payments. This may result in a student being disciplined under the Code. Such incidents
(including information about the University’s investigation) will also be reported to the police or
6.6 Students must not assist other students, who are subject to sanctions, to access University
7 Withdrawing, Changing Course or Mode, Repeating Study and Interruption of Study
7.1 Students intending to withdraw from a course must contact their Personal Academic Tutor in
the Faculty and the Student Engagement Officer in the Student Support Team. Students with
a Confirmation of Acceptance for Studies Letter (CAS) to support a Tier 4 visa application
must also first contact the International Office as there may be adverse consequences for a
student’s right to remain in the UK for the duration of a course. Students intending to withdraw
must comply with the University withdrawal procedures.
Changing Course or Mode of Study
7.2 Students who change course and are consequently registered for a different course or who
change the mode of study to take less or more time to complete the course, to move from part
-time to full -time or from full- time to part–time may be required to pay a different Fee.
Students intending to change course or mode must comply with the University procedures for
students changing course, mode or duration and contact their Personal Academic Tutor or one
of the Student Engagement Officers.
7.3 No change of course or mode of study can take place without academic approval. Factors to
be taken into account in deciding whether to give approval include the limitation on admissions
numbers for courses, (externally imposed on the University and/or nationally set student
number controls) and the University’s judgement of what is in a student’s academic interests.
7.4 Students who repeat/retake (as distinct from having a referral) a course or unit must pay the
Interruption of study
7.5 Students affected by a long period of illness, personal difficulty, pregnancy, change of
academic direction or a work/life balance issue may ask to take time away from the University,
interrupt their studies and return at a later point, usually the following academic year.
7.6 Where Students interrupt their studies, they remain liable to pay the Fee for the original
academic year of study. If, for example, a student interrupts their study part way through a
course having paid the Fee for that year in full, they will resume the course when they return
and will not be charged a Fee for the year in which they return unless the Fee has increased,
in which case the student will be required to pay the difference. Students in receipt of a loan
from the Student Loans Company are subject to the ‘phased payment rules’ which are not
described in this policy but which can be explained to Students on request.
7.7 For Students who started their course before September 2012, the size of the difference
depends on whether they are able to continue as an ‘old regime’ Home or EU Student. Where
an interruption is approved, the fee for the original academic year of study remains payable;
the money (ie credit balance) unused is rolled forward and recognised when the student
returns and registers for the next period of study after the interruption. This may result in a
higher fee being incurred for the new period of study on return, depending on the length of the
period of absence. Normally, no fee is charged for the approved period of absence in the next
year while study is interrupted. For Students with support for their fees from the Student Loans
Company the phased payment rules apply and charges calculated on those approved dates.
University of Bedfordshire Tuition Fee Policy 1 August 2012 4
2012-13 Tuition Fees
8.1 Subject to what follows in the rest of paragraph 8 and Annex 3 Tuition Fee Refunds Schedule,
the University will not refund Fees to Students who withdraw before registration. This usually
only affects International Students and some Home/EU Students as they are required to pay
50% of the Fee (known as a ‘Pre Registration Deposit’) before registration. However, if the
reason for the withdrawal is due to an unforeseeable failure to secure an entry visa to the UK,
the University may refund the Deposit. The University may also decide to refund Fees to
international Students where a Student has been refused an entry visa.
8.2 If a Student withdraws from a course after registration, the Student must pay the Fee for the
time they studied with the University and for the current academic year for which they
registered. The decision whether to refund and the size of the refund depends on the
circumstances of the withdrawal. Details are given in the University Refund Schedule Annex
8.3 Refund of Fees for a Student who is sponsored, is returned to the sponsor not to the Student,
and is paid using the same payment mechanism that was used when it was originally made.
Refunds made to overseas fee status Students are returned to their country of origin, also
using the same payment mechanism that was used when the payment was originally made;
unless the payment was made in cash in which case a refund payment will only be made into
a bank account in the Student’s home country and additional evidence may be required.
Payments are not returned through the University’s representatives outside the UK.
8.4 Refunds relating to Charges for accommodation or associated deposits are subject to
separate refund arrangements through relevant Terms and Conditions of occupancy, etc.
Cancellation fees are not refundable and normally Charges of under £20 are not refundable.
Refunds for small deposits eg to secure a guest place at a Graduation Ceremony, are subject
to separate rules on cancellation and Students are referred to the Ceremony arrangements
notified to them at the time of graduation.
8.5 For Students with Student Loans Company (SLC) loans, separate rules apply as set out in the
‘HEI Guidance Note’. The University will not seek to recover Tuition Fees from such Students
with Student Loans who withdraw in the terms of this guidance. However, the SLC may
recover monies due from the Student pursuant to the Loan and the Student should contact the
SLC to establish exactly how much is owed to the SLC.
9. Partner Colleges
British School of Osteopathy (BSO)
9.1 National arrangements for Fees apply to the setting of Fees but separate procedures apply to
this independent Accredited Partner of the University of Bedfordshire regarding their Fees and
Charges including definitions, registration and collection processes. There are BSO specific
scholarships and bursary arrangements.
Further Education Colleges
9.2 National arrangements for undergraduate Fees apply to the setting of Fees of higher
education programmes based in the partner Further Education Colleges of the University.
Where funding and Fees are routed through the University, the University of Bedfordshire
Tuition Fee Policy applies. For Fees charged directly by the College, Students should consult
the respective College Finance Office for information. Scholarships and bursaries for
University of Bedfordshire Students based in FE Partner Colleges (where they are applicable),
are distributed locally and the College Finance Staff should be consulted rather than the
Student Loans Company or the University. In cases of serious concern about charges or
dispute about Fees, however, matters should be raised with the Partnerships Office of the
Other Partner Colleges
9.3 National and local arrangements for student tuition and other fees apply with respect to the
courses leading to University of Bedfordshire awards based in the other partner colleges, in
particular those under the University’s Transnational Education (TNE) structures. Where
funding and fees are routed through the University, the University of Bedfordshire Tuition Fee
University of Bedfordshire Tuition Fee Policy 1 August 2012 5
2012-13 Tuition Fees
Policy applies, otherwise for fees charged directly by the Partner College; students should
consult the respective College Finance Office for information.
10 Fees Issues for Staff
Queries from staff
10.1 Staff with queries on the policy or in need of further advice should raise matters with relevant
experts as follows. Those academic and support staff based in Faculties can raise
straightforward queries in the first instance with their Faculty Student Finance Officer for
taught programmes and the Research Office for research fees queries. Queries regarding the
detail of specific fees for particular courses, modes of study, timing of charges and fee setting
for new courses should be passed the Head of Planning. General advice on Student loans
and SLC-related matters, as well as bursaries and scholarships is available through the SID
and the Money Advice team and also the Faculty Student Finance Officer. All other more
complex financial based queries especially those concerning Students who are not in good
financial standing or whose study may be terminated as a consequence, must be raised with
the University Finance Office.
Staff as Students
10.2 The University is committed to the development of its staff and encourages them to study for
qualifications as appropriate. Tuition Fees chargeable and payment expectations for courses
at the University taken by members of staff are the same as for all other Students. Members
of staff may, however, make application for a University Staff Bursary through their line
manager to cover all or part of the tuition fee charged for work related support. If the staff
development and bursary is agreed by the head of department/ Dean, a Training Agreement is
signed and action taken in line with the HR policies.
11.1 Students who consider this Policy has not been correctly applied in their case, or who have a
concern about the accuracy of the fee they are being charged, or the decision about the
termination of their studies and cancellation of their registration with the University on financial
grounds, may bring a complaint under the University’s Complaints Procedure by presenting
relevant evidence to support their concerns. For more information about how to raise a
complaint about a financial issue, students should contact the Student Experience Office and
see information on the University Website
University of Bedfordshire Tuition Fee Policy 1 August 2012 6
2012-13 Tuition Fees
Annex 1 Tuition Fee Schedule - Academic Year 2012-13
Home/EU Home/EU Overseas Overseas Overseas
fee status fee status fee fee fee
2012/13 2012/13 status status status
entry entry 2012/13 Cont Cont
entry students students
- 2011/12 - 2010/11
FULL-TIME AND entry entry
FT/SW PT pro rata FT/SW FT/SW FT/SW
Level 4/5 awards
£6,000 £1500 - £9,600 £9,300 £8,950
Foundation Degree £4500#
£6,000 £1500 - £9,600 £9,300 £8,950
HND / HNC £4500#
Other undergraduate £1500 -
Level 4/5 awards £6,000 £4500# £9,600 £9,300 £8,950
Awards studied by
Distance learning Level pro rata to
incl Hons degree UG
BA, BSc, BOst, BEd, £9,000 £2250- £9,600 £9,300 £8,950
Post Grad Cert Ed £2250-
PGCE (ITT) £9,000 £6750# £9,600 £9,300 £8,950
Awards studied by
Distance learning Hons pro rata to
Dips & Degree incl
Postgraduate Taught up to £9,900 £9,650 £9,300
awards £9,000 £9,000#
Postgraduate Taught up to
MBA and equivalent £13,500 £13,500# £13,500 £13,500 £13,500
Awards studied by
Distance learning Hons up to
Research awards **
Research PhD, MPhil,
MA/MSc By Research £3,825 £1,915 £9,900 £9,650 £9,300
Professional Doctorate n/a £3,825 £9,900
Doctorate by publication n/a £2,020
Research PhD split £4,950
Submission & viva yr £3,825 £2,100 £9,900 £9,650 £9,300
Submission & viva yr
3mth/ 6mth - part time £1000/
intensity £500/£1000 £2000
Short courses ++
Credit bearing Bespoke
Non-Credit bearing Bespoke
University of Bedfordshire Tuition Fee Policy 1 August 2012 7
2012-13 Tuition Fees
These fees on the Schedule above must be read in conjunction with the University's Tuition Fee
Policy of which they form an Annex
Fee rates are determined for each academic year. There is a residency status applied to fee charges
which applies to non-EU students. For Home, EU and Island students the rates paid may differ during
the course of study and are normally adjusted in line with inflation and Government policy. Full cost fee
levels for Home/EU Hons Degree, Foundation and Other Undergraduate courses form part of the
University's Access Agreement with OFFA. There is a transition period while full cost fees are phased
in when continuing years have fees capped at the lower rate with a basic inflation increase.
#The overall fee for part time students will depend on the number of credits taken within the academic
**For Overseas fee status students the fee set on the year of entry is fixed and maintained for the
duration of the unbroken course of study. In line with the Tuition Fee Policy some students may receive
fee scholarships and some may in special circumstances have agreed discounts.
The maximum fee for Island students is full cost and negotiated nationally. This is the same as the fee
set for Home and EU students taking the same course. For continuing students in 2012-13 there is an
inflation based increase with a fee of no more than £8,400 subject to Government guidance.
The fee for research is based on Research Council guidance not yet received for 2013-14 but £3825 in
2012-13 + inflation. For self funded Research students and those with Overseas fee status the fee set
on entry is maintained for the duration of the unbroken programme of study. For the final submission
period, different rates, adjusted annually apply. Students pay the rate applicable at the time they enter
the submission period
Other programmes of study and Bespoke courses ++
There are some bespoke fees and fees for other courses confirmed by the Vice Chancellor for specific
markets or for closed courses which have fees calculated on a case by case basis. These are aligned
to the structure of the tuition fee schedule and responsive to market conditions.
University of Bedfordshire Tuition Fee Policy 1 August 2012 8
2012-13 Tuition Fees
Annex 2 Fee Scholarships Schedule
Home/EU – self funded International / Overseas – self funded
Fee less Fee less
Tuition Fee Tuition Fee
Course scholarship - scholarship -
Fee Scholarship Fee Scholarship
Payable fee Payable fee
Foundation degree and other sub degree courses in £
Level 1 entry FT 6,000 1,250 4,750
Level 1 entry PT Up to Up to Up to 9,600 1,250 8,350
pro rata 4,500# 2,250 2,250
Undergraduate degree courses in £
Level 0&1 entry
9,000 1,250 7,750 9,600 1,250 8,350
Level 2 entry FT 9,000 750 8,250 9,600 750 8,850
Level 3 entry FT 9,000
Up to Up to 9,600 500 9,100
All levels PT pro Up to
PG taught and
courses 9,000 4,500 4,500 9,900 1,500 8,400
FT and PT pro
rata in £
MBA courses in £
100% paid 13,500 2,500 11,000 13,500 2,500 11,000
65% or more paid 13,500 1,500 12,000 13,500 1,500 12,000
Research degree programmes
MPhil Prof Doc 3,825 500 3,325 9,900 1,500 8,100
MA/MSC by Res
Submission year PT
3mth to submission 500 500 1000 NA 1000
6mth to submission 1000 NA 1000 2000 NA 2000
1yr to submission 1900 1900 9900 1,500 8100
# In most cases a part-time fee is based on the number of credits taken within an academic year. This
is generally a minimum of 30 credits and a maximum of 90. The figure here is based on the upper 90
Fee Scholarships are restricted to self-funded students eg those with Student Loans Company (SLC)
funding are not eligible. However, for the cohort of part-time students commencing academic year
2012-13 a 50% fee scholarship is in place. For information on other programmes not indicated above
please enquire through the University Finance Office.
Additionally there is a one-off Alumni Scholarship Fee of £500 for full-time, self-funded students who
continue their studies from Undergraduate to Postgraduate programmes at the University within three
years of completing their Undergraduate course. This may be held alongside other fee scholarships at
the discretion of the Vice Chancellor. Other exceptional fee scholarships may be made as deemed
necessary at the discretion of the Vice Chancellor for example on advice from VCMG or Deans.
University of Bedfordshire Tuition Fee Policy 1 August 2012 9
2012-13 Tuition Fees
Annex 3 Tuition Fee Refunds Schedule:
Timing Proportion of full published fee refundable
Before registration for approved reason 100%
Before registration not for approved reason 0%
Termination of studies for non payment 0%
Between registration and Early Withdrawal Date 35%
After Early Withdrawal Date 0%
For courses starting Early Withdrawal Date (EWD)
On or after 1 September 2012 and before 1 December 2012 1 December 2012
On or after 1 December 2012 and before 1 March 2013 1 March 2013
On or after 1 March 2013 and before 1 June 2013 1 June 2013
On or after 1 June 2013 and before 1 September 2013 1 September 2013
1. Approved reasons are:
International students (Overseas fees status)
1.1. No CAS has been issued by the University; or
1.2. A CAS has been issued by the University but subsequently cancelled; or
1.3. A UK entry visa application is refused following issuance of a CAS by the University. (Original
documentary proof of the refusal is required.)
1.4. Registration has not been completed and there are mitigating circumstances that are approved
by the University.
2. No refund of deposits or fees will be made to a student who has:
2.1. behaved fraudulently eg presented false documents to obtain a visa or false qualification
documents to gain entry to a course; and/or
2.2. had their studies with the University terminated – for example where the University withdraws
Tier 4 sponsorship due to poor attendance or for outstanding debt (for which the student will
remain liable, even after termination).
3. There is no refund on small charges or sums, such as deposits under £20.
4. Charges for programmes of study designated as “short courses” are not refundable after any
published cancellation date and cancellation fees charged are not refundable.
5. Fee scholarships for prompt payment are not recognised in calculating return of monies where a
refund is requested. Thus students who withdraw after registration and who have paid less than 65%
of the full published fee by their withdrawal date may be liable for additional amounts.
6. Students who have fees paid via a fee loan from the Student Loans Company will not receive any
refund themselves if they withdraw because the SLC pays on their behalf. The University
communicates directly with the SLC to adjust the amount owed depending on the time spent with the
University because payments the University receives are phased across the academic year.
7. Monies are returned according to the fee as recorded in the Student Record System; normally using
the same payment method and back to the same card/bank from the place the payment originated.
8. Refunds are made within 4 weeks of the receipt of notification to, and authorisation within, the
Finance Office, provided the payment due to be refunded has been received and cleared through the
UK banking system.
9. Refunds relating to charges made by the University for living accommodation or deposits associated
are shown in the Terms and Conditions of occupancy, etc.
University of Bedfordshire Tuition Fee Policy 1 August 2012 10