Points for Discussion by Rum6BJ7



       Proposals to the University Technology Fee Advisory Board (UTFAB)
      Fill out and email to Jennifer.Egolf@Colostate.edu by noon Feb. 28, 2005
      If accepted, you will be asked to give a full presentational to the UTFAB

1. Title of Proposal: Campus Kiosk System

2. Submitting unit
   College IT Administrators (CITA):
      Michael G Brake     Center for Advising & Student Achievement
      Edgar U Peyronnin College of Agricultural Sciences
      James M Lyall       College of Applied Human Sciences
      Jon F Schroth       College of Business
      Mark Ritschard      College of Engineering
      David S Thilmany    College of Liberal Arts
      Robin McGee         College of Natural Resources
      James M Cox         College of Natural Sciences
      Lawrence F Cobb     College of Veterinary Medicine & Biological Sciences
      Donald J Albrecht   University Libraries

3. Submitting individual
      Mark Ritschard, Director
      Engineering Network Services
      College of Engineering, Dept. 1301
             (970) 491-7954

4. Total 1-year request: up to $110,000

5. Description of the project (limit to ½ page):

   The idea is to place information kiosks in high-traffic areas of campus, providing
   access to the Campus Portal at a minimum and college computer services where

   Some information kiosks have been installed in the Lory Student Center and this
   proposal extends that idea to all parts of campus in a cost-effective manner.
   Because such a system affects most buildings on campus, the College IT
   Administrators (CITA) propose to join with the University Technology Fee Advisory
   Board in implementing a very practical kiosk system. It is our belief that the
   information kiosks will both enhance the student experience and take a huge step
   forward in making CSU a campus where technology and information are easily
   accessible for all students. Because a kiosk system scales nicely, the project may be
   funded at whatever level UTFAB deems appropriate, with a lower bound of
   approximately $60,000 to make the project worthwhile.

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6. Approximate schedule for the project – the UTFAB Bylaws require that all proposals
   include a 3-year plan, please provide one and address long-term sustainability (limit
   to ½ page):

   If all high-traffic areas of campus are supplied with one or more information kiosks,
   approximately 100 kiosk systems will be needed. Funding will, of course, determine
   the number of kiosks that are installed and CITA and UTFAB can work together to
   determine areas of priority for the kiosks. In year one, all of the kiosks would be
   installed and a standard system of access would be determined and implemented. In
   Year 2, the colleges would begin to provide college-specific access via the kiosks,
   working to ensure a secure and stable environment. Because Year 2 would largely
   conclude the project, it is proposed that Year 3 be used by the colleges and UTFAB to
   evaluate the success of the project and whether further expansion of the kiosks is

   What makes this proposal compelling at this time is that Sun Microsystems has
   agreed to be a partner with Colorado State University in providing thin-client systems
   called Sunrays and back-end server power to the campus in order to establish a
   unified information kiosk system. The College of Engineering has been using
   Sunrays for over 4 years and finds them very well-suited to the proposed
   environment. Once the Sunrays are installed, no maintenance is required on the
   Sunray unless it breaks. Since all Sunray components are contained on a single
   mainboard, the only failure is when the mainboard fails. The College of Engineering
   currently has over 80 Sunrays installed and only 6 have failed over the past 4 years.

   Because there is no maintenance on the Sunray itself, the primary sustainability issue
   is with the servers that support the Sunrays. Along with the Sun servers themselves,
   it is planned that Sun will also provide a 3 year warranty on all hardware components.

7. Please provide a discussion of how the systems will be supported (limit to ¼ page):

As part of this proposal, the College of Engineering agrees to leverage existing
experience to support the central server system for the new kiosks at no additional cost.
This is possible because server maintenance is minimal and the system has proven to be
very robust (this proposal is being typed on a Sunray). College IT personnel agree to
provide whatever support is necessary to initially set up the kiosk and to replace a Sunray
if it fails. College IT personnel will also be responsible for support of college-specific
services that are provided via the Sunrays.

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 8. Please provide a discussion of how users will be supported (limit to ¼ page):

    It is our goal to provide a single telephone number and/or e-mail address for kiosk
    assistance. However, CITA and UTFAB should work together to best determine
    what that number should be.

 9. Please describe benefits to students, in accordance with UTFAB funding criteria (see
    the UTFAB By-laws at http://www.colostate.edu/services/ACNS/utfab/index.html) :

    The primary benefit to CSU students is more direct access to electronic services. For
    example, if such systems were available in the Clark Building, students could make
    use of time either before or after class to quickly check e-mail, class schedules, etc.

    Because this proposal affects all CSU students and crosses college boundaries, the
    proposal is best suited for the University Technology Fee rather than the Charges for
    Technology (CFT). CFT funds are college-specific and used to meet college
    technical requirements. Equipment funded through this proposal will be directly used
    by all students (potentially) and widely available, even in non-academic buildings.

    Considering non-academic buildings, what should happen to the existing kiosks in the
    Lory Student Center? Our preference would be to leave that up to the students.
    Although we see value in a common “look and feel” on all campus kiosks, we would
    prefer that students determine the role of existing kiosk systems.

 10. UTFAB is required to submit budgets in accordance with Student Fee Review Board
     (SFRB) budget categories. Please provide a 1-year budget in the following SFRB

  I. Personnel
 II. Travel
III. Materials and supplies

          Sunray 170 (includes monitor)           1049
          Keyboard & Mouse                          39
          Back-End Servers & Licensing             500
          Kiosk                                    600
          Networking                                55
          Power                                     60
          Security                                  50
          Number of Kiosks                         100
          Total Project                       $235,300

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           Sun Grant                             127,040
           UTFAB                                $108,260

 IV. Other expenses

  V. Utilities

 VI. General and administrative costs

VII. Cost of sales (for resale)

VIII. Total Project: $108,260

  Use the space below to describe and explain the above budget, including how the above
  budget fits in with the 3-year plan.

      A. Sunray 170 (includes monitor)
         The Sunray is an all-in-one unit that looks like a flat-panel display. They also
         have SmartCard support meaning that sessions may be saved over a period of

      B. Keyboard & Mouse – for each Sunray

      C. Back-End Servers & Licensing – for each Sunray
          The costs included here are for the actual servers and licensing for application

      D. Kiosk – cost is the stand and hardware to hold the Sunray

      E. Networking – cost to connect each Sunray to the campus network

      F. Power – cost to provide power to each Sunray

      G. Security – cost to secure the stand and Sunray to prevent theft

      H. Number of Kiosks – A number that may be scaled based on kiosk placement and

      I. Sun Grant – Sun Microsystems has provisionally committed to providing
      equipment, but is waiting on a commitment to the project from CSU.

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