Title IC omparability Documentation by 9F9Zc3GG

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									  Massachusetts Department of Elementary and Secondary Education                                                                  November 2010

2011-12 Title I Comparability Determinations - Background
  What is Title I comparability and why is it important?

  Demonstrating comparability of services is an annual requirement for each school district receiving federal Title I, Part A funds. In
  accordance with the No Child Left Behind Act of 2001, a school district may only receive Title I funds if it uses state and local
  funds to provide services in Title I schools that, taken as a whole, are at least comparable to the services provided in schools that
  do not receive Title I funds. When all schools receive Title I funds, districts must ensure that state and local funds are used to
  provide services that on the whole are substantially comparable in each school.


  The comparability requirement is intended to ensure that school districts do not spend less from state and local sources in higher
  poverty / Title I-funded schools than they do in lower poverty / non-Title I-funded schools. Comparability reporting is one means
  of annually demonstrating and documenting the supplemental nature of Title I-funded services.

  The images below visually demonstrate the notion of comparable and non-comparable schools.

     Example A:
     Comparable Schools                                 Non-Title I Schools               Title I Schools

     Services funded by state and local sources
     are equal in Title I & non-Title I schools.                                           Title I Funds

     Title I funds are supplemental, or in
     addition to, the state & local funding in the     State & Local Funds             State & Local Funds
     Title I schools.

     Example B:
     Non-Comparable Schools                             Non-Title I Schools               Title I Schools

     Title I schools receive lesser amounts of
     state and locally-funded services than non-                                           Title I Funds
     Title I schools.                                  State & Local Funds
     Title I funds are supplanting, or taking the
     place of, state & local funding in the Title I                                    State & Local Funds
     schools.



  What is a Comparability Assurance and what are the consequences of schools not
  being comparable?
  Each school district must submit an annual statement of assurances to the Massachusetts Department of Elementary and
  Secondary Education (ESE) as part of its application for federal funds, including Title I, Part A funds. One set of these assurances is
  related to Title I comparability.

  Specifically, the school district must assure that it has established and implemented (1) a district-wide salary schedule, (2) a policy
  to ensure equivalence among schools in teachers, administrators, and other staff, and (3) a policy to ensure equivalence among
  schools in the provision of curriculum materials and instructional supplies.

  All data, documents, and policies supporting the assurance and verifying compliance with the comparability requirement must
  remain on file at the district offices. If such information does not demonstrate to state or federal reviewing officials, or fiscal
  auditors, that comparability of services provided with state and local funds exists between Title I and non-Title I schools, the
  following actions may result.

     1. Immediate suspension of the Title I program at schools in non-compliance until such absence of comparability has been
     corrected.

     2. Withholding of payments of Title I funds based upon the amount or percentage by which the school district is out of
     compliance.

     3. Repayment of Title I funds of that project year through the date of suspension equal to the amount or percentage by which
     the school district has failed the meet the comparability requirement.

  Which districts have to complete comparability reports?
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  Massachusetts Department of Elementary and Secondary Education                                                                  November 2010

2011-12 Title I Comparability Determinations - Background
     1. Multi-school districts:
     Every district comprising more than one school serving similar grade spans must complete a full comparability report each
     year.
     A school with 100 or fewer students may be excluded from the comparability determination. Make a notation on the forms if
     this exclusion is exercised.
     2. Districts with only one school per grade span:
     A school district with only one school for each grade span is exempt from the comparability requirement; however, such a
     school district must complete the Summary Sheet in the comparability forms to document this fact.
     3. Single-school districts:
     A school district with only one school, such as a charter school or a regional vocational school, is exempt from the
     comparability requirement because, as a single school district, there is no basis for comparison. The school district should only
     complete

  How does a district demonstrate comparability?
  Comparability is an annual requirement under Title I, Part A. Each school district must be able to demonstrate, through
  appropriate documentation, that it is in compliance with the Title I comparability requirements. This includes evidence supporting
  the comparability assurance the school district submits to ESE. Appropriate documentation for the three requirements covered
  by the comparability assurance are as follows:

     1. District-wide Salary Schedule
     Compliance with this requirement may be demonstrated through the district’s most recent teacher contract with applicable
     salary schedule, as it is expected that teacher salaries are based upon a policy consistent for all teachers across all schools in
     the school district. Additional information verifying consistency in salaries for principals, paraprofessionals, and other staff
     listed below must also be kept on file.
     2. DEMONSTRATING COMPARABILITY - Equivalence in the Assignment of Instructional Personnel
     Each school district must demonstrate that the ratio of students to state and locally-funded instructional staff in each Title I
     school within a grade span is equal to or less than the average student to state and locally-funded staff ratio for all non-Title I
     schools within that grade span. The school district must consistently include the same staff members in the ratios for both
     Title I schools and the comparison group. This means that the school district must compute the ratio of students to total
     instructional staff at each school within a grade span where Title I services are being provided. For these computations,
     include only the following instructional staff at each school who are paid through state or local funds. Exclude staff paid with
     Title I or other federal funds:
                   EPIMS 1305                  Principal
                   EPIMS 1310                  Assistant/Vice Principal
                   EPIMS 2305                  Teacher
                   EPIMS 2310                  Teacher – support content instruction
                   EPIMS 2325                  Long Term Substitute Teacher
                   EPIMS 2330                  Instructional Coach
                   EPIMS 3329                  Guidance Counselor
     No other school staff may be included.
     Districts demonstrate comparability using student/staff ratios by completing comparability forms provided by ESE.

     3. Equivalence in the Provision of Instructional Materials and Supplies


     Each school district must keep on file a statement of the specific policies and procedures adopted by the school district to
     ensure that textbooks and other instructional materials are provided in Title I-served schools on a comparable basis to that for
     non-Title I schools in the same grade span. The school district should, to the extent possible, maintain records/receipts
     regarding the actual purchase of instructional materials for any grade span in which Title I services are being provided.

  What are some key things to keep in mind about comparability?
     1. A district may exclude certain state and local funds from its comparability demonstration.
        a. Programs for students with limited English proficiency and/or disabilities



                                                                                                                                     Page 2 of 15
  Massachusetts Department of Elementary and Secondary Education                                                                 November 2010

2011-12 Title I Comparability Determinations - Background

          A school district may exclude state and local funds expended for (1) language education for limited English proficient
          (LEP) students, and (2) excess costs of providing services to students with disabilities, as determined by the school
          district. Districts choosing to exclude such expenditures must do so consistently for schools across the school district.
          School districts that choose to include such expenditures in their comparability determinations should count their LEP
          students and/or students with disabilities in the enrollments of the schools they attend. Districts choosing to include such
          expenditures must do so consistently for schools across the school district.
        b. State or local supplemental programs for educationally at-risk students


          The Title I statute also allows a school district to exclude, for comparability purposes, supplemental state or local funds
          expended in any school attendance area or school as long as the expenditures are for programs that meet the intent and
          purposes of Title I, Part A. In the case of a target assistance-like school, a supplemental program meets the intent and
          purpose of Title I if it serves only children who are failing, or most at risk of failing, to meet the state’s student
          performance standards; provides supplementary assistance designed to meet the special educational needs of the
          children who are participating in the program to support their achievement toward meeting the state’s student
          performance standards; and uses the state’s system of assessment to review the effectiveness of the program.
          In the case of a schoolwide program-like school, a supplemental program meets the intent and purposes of Title I if it is
          implemented in a school in which the percentage of children from low-income families is at least 40 percent; is designed
          to promote schoolwide reform and upgrade the entire educational operation of the school to support students in their
          achievement toward meeting the state’s student performance standards that all students are expected to meet; is
          designed to meet the educational needs of all children in the school, particularly the needs of children who are failing, or
          most at risk of failing, to meet the state’s student performance standards; and uses the state’s system of assessment to
          review the effectiveness of the program.
     2. Districts that “skip” (do not serve) Title I-eligible schools must treat such schools as Title I when determining
     comparability
        Section 1113(b)(D) of ESEA allows a district to “skip” an eligible school attendance area or eligible school that has a higher
        percentage of children from low-income families if (1) the school meets the comparability requirements; (2) the school is
        receiving supplemental funds from other state or local sources that are spent according to the requirements of section
        1114 or 1115; and (3) the funds expended from such other sources equal or exceed the amount that would have been
        provided under Title I, Part A.


        When a school district skips an eligible school with a higher concentration of poverty in order to serve a lower ranked
        school, the district must include the skipped school as a Title I school when making comparability determinations.

  How do I complete this year’s Title I comparability demonstration forms?
  Districts demonstrate comparability in student to staff ratios by completing comparability forms provided by ESE. For 2011-12,
  ESE is offering districts the opportunity to use “traditional” forms used in prior years or new automated forms. A district may use
  either method. This Microsoft Excel workbook contains the 2011-12 automated forms.


  Regardless of which set of forms a district uses to demonstrate comparability, the demonstration comprises four basic elements:
     1. School-level rosters of state and locally-funded staff, including names, work assignments, and full-time equivalent (FTE)
     staff calculations, for each school included in the district’s comparability demonstration. These lists are used to complete the
     school-level comparability calculations, and serve as evidence of those calculations.

     2. Lists of Title I and non-Title I schools in the district, identified by name and grade span, and including school enrollment,
     state and locally-funded FTE counts, and student to state and locally-funded staff ratios. These lists identify schools as
     comparable or not comparable.
     3. Identification of the schools that are being compared. In most cases, Title I and non-Title I schools serving the same grade
     spans will be compared. When all schools within the same grade span are Title I, schools are compared based on higher/lower
     poverty percentages.
     4. A summary of all schools in the district, Title I or non-Title I, organized by grade span, documenting the name and position
     of the individual who completed the district’s Title I comparability demonstration.

  Terminology


                                                                                                                                        Page 3 of 15
  Massachusetts Department of Elementary and Secondary Education                                                              November 2010

2011-12 Title I Comparability Determinations - Background
  The alternative approach to demonstrating comparability is to use the automated comparability forms which arrange the
  required basic elements differently from the traditional approach. For this reason, the four basic elements identified above are
  named differently in the two sets of forms. A crosswalk is below.
                  Basic Element                         Description in                 Description in
                  (details above)                      Traditional Forms                Pilot Forms
                 1 – Staff Rosters                          Form D                      Staff Rosters
                  2 – School Lists                     Form B & Form C              Detailed School Data
             3 – Comparison Schools                         Form C                  Comparison Schools
               4 – School Summary                           Form A                     Summary Sheet

  Instructions for completing the pilot comparability forms are on the 'Instructions' worksheet in this Excel workbook. Instructions
  for completing the traditional forms are in a separate Excel workbook.
  Once complete, the forms will serve as the district’s annual comparability demonstration, and must be retained and made
  available for outside review.




                                                                                                                                  Page 4 of 15
   Massachusetts Department of Elementary and Secondary Education                                                                              November 2010


2011-12 Title I Comparability Determinations - Instructions for Pilot Comparability Forms


  Districts demonstrate comparability in student to staff ratios by completing comparability forms provided by ESE. For 2011-12, ESE is offering
  districts the opportunity to use “traditional” forms used in prior years or new automated forms. A district may use either method.


  A comparison between the basic elements of the traditional comparability forms and the 2011-12 automated comparability forms is below.
                    Basic Element of
                    Comparability Demonstration              Traditional Method                     Pilot Method
                       1 – Staff Rosters                          Required for each school                  Required for each school
                       2 – School Lists                           Separate lists on multiple forms          All schools combined in one list
                       3 – Comparison Schools                     Separate lists on multiple forms          Auto-populated
                       4 – School Summary                         Manually completed                        Auto-populated


  Step One: Identify the schools for which the district must demonstrate comparability
    a. Districts that comprise more than one school serving similar grade spans, if at least one of the schools provides Title I services, must
    complete a full comparability report each year.

    Such districts must demonstrate comparability for all schools except:

         -- a Title I school that is the only school serving a particular grade span ;

         -- a school with an enrollment of less than 100 students .

    b. Districts that only have one school per grade span or that only comprise a single school are exempt from the comparability
    demonstration requirement. However, such districts should access the 2011-12 automated comparability forms, select their district name
    from the Detailed School Data worksheet, and complete the Summary Sheet in the forms to document this fact. (FTE counts and
    enrollment data may be left blank on the Summary Sheet .)

  The table below summarizes which districts must complete the annual comparability demonstration.
                                                                     More than one
                                              Only one school       school per grade         Comparability demonstration
                         District Type        per grade span             span                        required?
                         Multi-school                --                                           Yes (all forms)

                         Multi-school                                      --                   Summary Sheet only

                         Single-school                                     --                   Summary Sheet only


  Step Two: Familiarize yourself with the 2011-12 Comparability Forms
  After determining the schools for which the district must demonstrate comparability, access the 2011-12 automated comparability forms,
  contained in a Microsoft Excel workbook, from the ESE Title I Web site at www.doe.mass.edu/titlei/.
  The Excel workbook containing the forms consists of five separate worksheets: Instructions, Detailed School Data, Comparison Schools,
  Summary Sheet, and Staff Data .

  Detailed School Data
    After reviewing the instructions, click on the Detailed School Data worksheet and select your district name from the yellow cell at the top
    of the sheet. Selecting the district name populates a listing of all schools in the district as of the end of the 2009-10 school year, including
    the grade span, grades served, and Title I status of the schools.
    The cells in the worksheet are color-coded. Information in white cells may be changed or added, information in yellow cells must be
    entered, and information in green cells is auto-calculated and therefore cannot be changed. Please do not cut and paste data in the
    worksheet, as doing so may create errors in the embedded formulas. If you encounter an error that may have been caused by cutting
    and pasting, please download a new copy of the forms and begin again.

  Comparison Schools
    The Comparison Schools worksheet is read-only; information in this sheet will be updated based on information in the Detailed School
    Data worksheet.

  Summary Sheet


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   Massachusetts Department of Elementary and Secondary Education                                                                            November 2010


2011-12 Title I Comparability Determinations - Instructions for Pilot Comparability Forms


    Similarly, most information in the Summary Sheet will be automatically populated based on data in the Detailed School Data worksheet.

  Staff Data

    Districts must compile school-by-school lists of all state and locally-funded staff working in each school included in the comparability
    demonstration. These lists are used to complete the school-level comparability calculations, and also serve as evidence of those
    calculations. The Staff Data worksheet lists the required data elements, including names, work assignments, and full-time equivalent (FTE)
    staff calculations, for each school included in the district’s comparability demonstration.

    District-based Education Personnel Information Management System (EPIMS) or other staffing reports, by school, containing the required
    data elements detailed below may be used instead of the Staff Data worksheet as evidence of the calculations used in the other forms.
    Please note that districts are not required to transpose information into the Staff Data worksheet if other data reports containing the
    same information by school are available.


  Step Three: Collect and prepare enrollment and staffing data

  To complete the comparability demonstration, the district must collect and enter enrollment and staff data for all schools included in the
  demonstration (See Step One). The data should be current for the 2011-12 school year (generally as of October 1).

  Enrollment Data
  Collect a count of the actual number of students enrolled in each school included in the comparability demonstration.
  If children in kindergarten or prekindergarten attend only half-day sessions, the district may prorate such enrollment to reflect the actual Full
  Time Equivalent (FTE) school enrollment. In such a case, the total of the half-day students should be divided by 2 before adding (pre-
  )kindergarten FTE to the school total to accurately reflect the FTE enrollment of the school.

  Staffing Data
  Collect names, work assignments (function and/or grade level taught), and FTE counts for all state and locally funded school staff who are
  assigned to schools included in the comparability demonstration, whether full or part-time (though only staff assigned on a regularly
  scheduled basis).
  As noted in Step Two above, districts may use district-based EPIMS or other staffing reports, by school, instead of the Staff Data worksheet in
  the comparability forms as evidence of the staff FTE calculations which are the basis for the comparability demonstration, if such data reports
  containing the same information by school are available.

  For each staff member, indicate the decimal proportion (to the nearest tenth) of the individual’s time spent at the school. For example, in the
  case of an art supervisor who may visit the school one day a week, you should determine the proportion of his/her time received by that
  school (i.e. 0.2) and list that proportion. Total the FTE counts for all staff in each school included in the comparability demonstration
  Only include staff with the following EPIMS job classifications. Exclude staff paid with Title I or other federal funds:
                                                EPIMS 1305       Principal
                                                EPIMS 1310       Assistant/Vice Principal
                                                EPIMS 2305       Teacher
                                                EPIMS 2310       Teacher – support content instruction
                                                EPIMS 2325       Long Term Substitute Teacher
                                                EPIMS 2330       Instructional Coach
                                                EPIMS 3329       Guidance Counselor


  No other school staff may be included. In determining comparability, a district may choose to exclude state and local funds expended for
  staffing for language education for children of limited English proficiency, and excess costs of providing staffing services to children with
  disabilities as determined by the district. The exclusion or inclusion of such funds must be done consistently for the entire district.


  Step Four: Enter enrollment and staffing data into the 2011-12 Pilot Comparability Forms
  Access the 2011-12 automated comparability forms from the ESE Title I Web site at www.doe.mass.edu/titlei/, save a copy of the file on your
  computer, and click on the Detailed School Data worksheet.

  If you have not already done so, select your district name from the yellow cell at the top of the sheet. Selecting the district name populates a
  listing of all schools in the district as of the end of the 2009-10 school year, including the grade span, grades served, and Title I status of the
  schools.



                                                                                                                                                  Page 6 of 15
   Massachusetts Department of Elementary and Secondary Education                                                                             November 2010


2011-12 Title I Comparability Determinations - Instructions for Pilot Comparability Forms
  If necessary, you may change any data in cells with a white background, such as school code, school name, grade span, and Title I status. You
  may also add schools that have newly opened and that are not listed automatically. Indicate any closed schools as “CL” in Column 4 (Title I
  Status). Please note each school must have a school code, school name, grade span, grades served, and Title I status for the worksheets to
  operate properly.

  Enter school enrollment counts for each school included in the comparability determination, both Title I and non-Title I (see Steps One and
  Three) in Column 7 (School Enrollment).

  Enter the state and locally funded staff FTE count for each school included in the comparability determination, both Title I and non-Title I in
  Column 8 (State and Locally Funded Staff FTE Count).


  Step Five: Review automatically calculated information
  When you enter school enrollment and state and locally funded staff FTE data into Columns 7 and 8 in the Detailed School Data worksheet,
  several things happen automatically:

    1. First, ratios of enrollment to staff for each school will be calculated and will automatically appear in Column 9.
    2. Second, “comparison ratios” will appear in Column 10 next to each of the Title I schools listed. The comparison ratio is the average of all
    non-Title I / comparison school enrollment to staff ratios multiplied by 110 percent in a particular grade span. A district, for example, with
    Title I elementary and middle schools that also has non-Title I elementary and middle schools will have two different comparison ratios:
    one for the elementary schools and one for the middle schools.

       To be comparable, a Title I school must have an enrollment to staff ratio that is less than or equal to its comparison ratio.

    3. Third, an indication of whether a Title I school is comparable or not based on the current calculations will appear in Column 11. This is
    established by comparing the enrollment to staff ratio for the school with its comparison ratio. Note that this column is intentionally left
    blank for each non-Title I school.

    4. Lastly, summary information will be automatically populated in both the Comparison Schools and Summary Sheet worksheets.

  Review this automatically calculated information before proceeding to the next step. Do not panic if schools are identified as not being
  comparable; the next steps will help you exercise some flexibility in the demonstration which may alter the determinations.


  Step Six: Select comparison schools and determine if schools are comparable

  In this step you will make sure that the appropriate schools have been included in the comparability demonstration and that comparisons
  between schools are identified correctly.

  As a reminder, if the district has more than one school serving a particular grade span and at least one of the schools in that grade span
  provides Title I services, the district must demonstrate that all the Title I schools in that grade span are comparable to the non-Title I schools,
  or to each other if all schools in the grade span are Title I.

  A district is not required to demonstrate comparability for a Title I school that is the only school serving a particular grade span (in this case
  there is no comparison available) or for a school with an enrollment of less than 100 students.

  Districts will encounter one of three scenarios within a grade span: (a) only one school in the grade span, in which case the school is exempt
  from the comparability demonstration; (b) the grade span contains one or more Title I schools and one or more non-Title I schools; or (c) all
  schools within the grade span are Title I.

  When a grade span contains one or more Title I schools and one or more non-Title I schools:

  In this case, the district will compare its non-Title I schools to its Title I schools within the same grade span. To do this:

    1. Check Column 5, ‘Use as Comparison School’, to make sure that comparison schools have been identified correctly. By default, all non-
    Title I schools will be coded as comparison schools and no Title I schools will be coded as comparison schools. In this scenario, there should
    be no reason to change the coding in column 5.


    2. Do not enter any values in Column 6, ‘Low Income Percentage’. This column is only used when all schools within a grade span are Title I.


    3. If Column 11 indicates that one or more schools are not comparable, examine the enrollment data for the schools in the grade span.
    When there are significant enrollment differences between schools, a district has the option to split a grade span by size of school for
    comparability demonstration purposes, thus comparing similarly sized schools. A district may use this option within a grade span, provided
    the school with the largest enrollment is approximately twice as large as the enrollment of the smallest school.



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   Massachusetts Department of Elementary and Secondary Education                                                                             November 2010


2011-12 Title I Comparability Determinations - Instructions for Pilot Comparability Forms

    The requirements for demonstrating comparability within a grade span grouping are the same as for demonstrating comparability within a
    whole grade span. When the grade span split option is chosen, the district must demonstrate that comparability exists among Title I
    schools (if the grade span split groupings contain only Title I schools), or between Title I and non-Title I schools (if the grade span split
    grouping includes at least one Title I and one non-Title I school). If the grade span split results in a grouping in which there is only one Title
    I school or only non-Title I schools, no further documentation is required for the grouping.
    To use the grade span split option with the pilot comparability forms, select the appropriate school size – Smaller or Larger – in Column 12
    for all schools within the grade span. If you want to clear a value in Column 12, click in the cell you want to clear and hit the Delete key on
    your keyboard.

  When all schools in a grade span are Title I:
  In general, comparability is demonstrated by comparing the student to state and locally funded staff ratio for each Title I school within a
  grade span to the average ratio for all non-Title I schools within that same grade span. In some cases, however, a school district may be
  providing Title I services to all of the schools within a grade span and there are no non-Title I schools with which to form a comparison group.
  Nevertheless, in such a situation, the school district must still demonstrate that comparability with respect to enrollment to staff ratios exists
  among the Title I schools.
  This requirement also applies in those cases where a school district implements the grade span split provision and ends up with two or more
  Title I schools but no non-Title I schools within one of the two groupings. In other words, if there are two or more Title I schools within a
  grade span split grouping and no non-Title I schools, those Title I schools must be comparable to each other in terms of their enrollment-staff
  ratios.
  To demonstrate comparability among Title I schools, a school district must establish a comparison group from of the lowest poverty Title I
  schools within the grade span or grade span split. The table below demonstrates how a comparison group is established by ranking schools
  on the basis of poverty:

                                               Title I School    Poverty Percentage

                                                Spring Street             25
                                               Summer Lane                18
                                               Fallen Avenue              16
                                               Winter Street              12
                                               Liberty Street             9

  This table lists five Title I schools with their respective poverty percentages. A school district may form a comparison group representing no
  more than half of all the schools within the total grouping and that comparison group must come from the schools with the smallest
  incidence of poverty.
  Because there are five schools and the comparison group cannot comprise more than half of the schools, in this case the average enrollment
  to staff ratio for comparison purposes may be determined using the two lowest poverty schools, Winter and Liberty Street, or by using the
  lowest poverty school alone, Liberty Street.

  Any number of schools within the lower half of the total schools in the grade span based on poverty can be used as a comparison group as
  long as they are selected consecutively from the bottom up. As in the case of comparing Title I to non-Title I schools, the 10 percent variance
  in ratios is also allowed.

  To compare the district’s lower poverty Title I schools to its higher poverty Title I schools within the same grade span using the pilot
  comparability forms:

    1. Establish a lower and higher poverty grouping for all of the Title I schools within the grade span, as described above.

    2. Adjust the values in Column 5, ‘Use as Comparison School’, to ensure that comparison schools are identified correctly. By default, all non-
    Title I schools will be coded as comparison schools and no Title I schools will be coded as comparison schools. In this scenario, you will
    have to change some values in column 5 to indicate that one or more of the lower poverty Title I schools in the grade span will serve as
    comparison schools for the higher poverty Title I schools in the same grade span.
    3. In Column 6, ‘Low Income Percentage’, enter low income percentages based on enrollment for all of the Title I schools within the grade
    span. There is no need to enter low income percentages for non-Title I schools.


    4. If Column 11 indicates that one or more schools are not comparable, examine the enrollment data for the schools in the grade span.
    When there are significant enrollment differences between schools, a district has the option to split a grade span by size of school for
    comparability demonstration purposes, thus comparing similarly sized schools. A district may use this option within a grade span, provided
    the school with the largest enrollment is approximately twice as large as the enrollment of the smallest school.




                                                                                                                                                  Page 8 of 15
   Massachusetts Department of Elementary and Secondary Education                                                                             November 2010


2011-12 Title I Comparability Determinations - Instructions for Pilot Comparability Forms

    The requirements for demonstrating comparability within a grade span grouping are the same as for demonstrating comparability within a
    whole grade span. When the grade span split option is chosen, the district must demonstrate that comparability exists among Title I
    schools (if the grade span split groupings contain only Title I schools), or between Title I and non-Title I schools (if the grade span split
    grouping includes at least one Title I and one non-Title I school). If the grade span split results in a grouping in which there is only one Title
    I school or only non-Title I schools, no further documentation is required for the grouping.
    To use the grade span split option with the pilot comparability forms, select the appropriate school size – Smaller or Larger – in Column 12
    for all schools within the grade span. If you want to clear a value in Column 12, click in the cell you want to clear and hit the Delete key on
    your keyboard.


  Step Seven: Take action if schools are not comparable

  If schools are found not to be comparable, adjustments in staffing in the non-comparable schools should be made promptly in collaboration
  with the district business manager and district supervisory personnel responsible for staffing.


  Step Eight: Complete and file comparability documentation
  Complete the Summary Sheet by entering the date and details for the person who had primary responsibility for compiling and verifying the
  data.

  Save, print, and maintain on file the following:

      Copies of the Detailed School Data , Comparison Schools , and Summary Sheet worksheets;

      Staff rosters by school. As noted previously, districts may either use copies of the Staff Data worksheet or other district records
     containing the requisite staff information, including FTE counts, by school to meet this requirement;

      Schedules of instructional staff serving more than one school building; and

      Resource records, including school enrollment records.

  This documentation will serve as the district’s annual comparability demonstration, and must be retained and made available for outside
  review.




                                                                                                                                                  Page 9 of 15
                                                                Massachusetts Department of Elementary and Secondary Education
                                                                 2011-12 Title I Comparability Documentation (Automated Forms )
                                                                                       Detailed School Data

District Name:                                                        Select a district                         District Code:
Click yellow cell at right, then downward arrow

White cells : Information may be changed/added
Yellow cells : Information must be entered
Green cells : Auto-calculated; cannot be changed
!Please do not cut and paste
                                                                                            Selecting Comparison
                                        School Information                                                                            Calculating Ratios                                Comparability             Special Grouping
                                                                                                   Schools
                                  1                    2       3                  4             5            6                7               8                9                   10                   11                12
                                                                      Title I Status
                                                                      NT=Non-Title I                                                                                        Comparison: Average
                                                                                               Use as                                        State and
                                                                      SW=Schoolwide                          Low Income       School                        Ratio of                                              If Grade Span split
                                                                                           Comparison                                    Locally Funded                       Ratio (x 110%) of
                                                    Grades   Grades   TA=Targeted                            Percentage Enrollment                       Enrollment to                              Are Schools    option is applied,
School Code                School Name                                                         School                                    Staff FTE Count                     Comparison Schools
                                                    Served    Span    Assistance                                 (See       (Enter most                        Staff                               Comparable?     select school size
                                                                                          (See instructions)                                (Enter most                     By Grade Span and/or
                                                                      TAP=School-wide                        instructions) current data)                  (Col. 7 / Col. 8)                                       (Smaller or Larger )
                                                                                                                                           current data)                         School Size
                                                                      planning
                                                                      CL = Closed




                                                                                                                                                                                                                  Printed on 9/28/2012
                  Massachusetts Department of Elementary and Secondary Education
                   2011-12 Title I Comparability Documentation (Automated Forms )
                           Summary of Comparison Schools by Gradespan
        (Used as the comparison group(s) for Title I schools in 'Detailed School Data' worksheet.)



District Name:

                                                               COMPARISON SCHOOLS
                                         (Comparison schools may include Title I schools if there are no Non-Title I
                     School Size                            schools in the same gradespan)
   Gradespan
                  (Smaller or Larger)                                             Total State and
                                        Total # of Schools Total Enrollment Locally Funded FTE Average ratio
                                                                                      Count
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                                                                                                                       Printed on 9/28/2012
                      Massachusetts Department of Elementary and Secondary Education
                       2011-12 Title I Comparability Documentation (Automated Forms )
                                                    Summary Sheet

District:

Compiled by:
Name:                                                                       Phone:
Title:                                                                      Email:
Signature:                                                                  Date:

Summary of All Schools in District by Gradespan (Auto-calculated)

                                                 Title I Schools                      Non-Title I Schools
                                                              Total State                              Total State   Total
    Gradespan      School Size                       Total                                    Total
                                 Total Schools               and Local FTE Total Schools              and Local FTE Schools
                                                  Enrollment                               Enrollment
                                                                Count                                    Count




                      Total            0               0            0            0             0            0             0

Purpose of Documentation
1              Original compilation as of the Fall data designated by ESE

2                Revised data following reallocation of resources

3                Other (Please specify):




                                                                                                   Printed on 9/28/2012
Massachusetts Department of Elementary and Secondary Education                                                                    November 2010



                                          2011-12 Title I Comparability Documentation (Automated Forms)
                                                              Staff Data By Individual School

                                                                         District Name:

                                               School Name:                                         School Code:

                                               Title I Status:

                  Select from the drop down lists by clicking in the yellow cells below.

                       This sheet is for grade span:

                       Grade Span Split Option Applied (Yes/No):

                       If Grade Span Split option applied, select school size:



                                      1                                          2                          3
                                                                         Grade Level or
                  State and Locally Funded School Staff                                         Full Time Equivalent (FTE)
                                                                           Function
                                                                                                         Total = 0




Page 13 of 15                                                                                                                Printed on 9/28/2012
Massachusetts Department of Elementary and Secondary Education                                                                    November 2010



                                          2011-12 Title I Comparability Documentation (Automated Forms)
                                                              Staff Data By Individual School

                                                                         District Name:

                                               School Name:                                         School Code:

                                               Title I Status:

                  Select from the drop down lists by clicking in the yellow cells below.

                       This sheet is for grade span:

                       Grade Span Split Option Applied (Yes/No):

                       If Grade Span Split option applied, select school size:



                                      1                                          2                          3
                                                                         Grade Level or
                  State and Locally Funded School Staff                                         Full Time Equivalent (FTE)
                                                                           Function
                                                                                                         Total = 0




Page 14 of 15                                                                                                                Printed on 9/28/2012
Massachusetts Department of Elementary and Secondary Education                                                                    November 2010



                                          2011-12 Title I Comparability Documentation (Automated Forms)
                                                              Staff Data By Individual School

                                                                         District Name:

                                               School Name:                                         School Code:

                                               Title I Status:

                  Select from the drop down lists by clicking in the yellow cells below.

                       This sheet is for grade span:

                       Grade Span Split Option Applied (Yes/No):

                       If Grade Span Split option applied, select school size:



                                      1                                          2                          3
                                                                         Grade Level or
                  State and Locally Funded School Staff                                         Full Time Equivalent (FTE)
                                                                           Function
                                                                                                         Total = 0




Page 15 of 15                                                                                                                Printed on 9/28/2012

								
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