2009 Career
SNAPSHOT
When: Wednesday, November 4th, 2009 Where: Bethesda North Marriott – Bethesda, MD Time: 2:00pm–6:00pm Set Up: 12:00pm–2:00pm
Contract Management
Fair
SCHEDULE AT A GLANCE
2:00pm–6:00pm: Career Fair EXPO Hall open in Salon C* 3:00pm–4:00pm: Panel Discussion in Salon B 4:00pm–6:00pm: Career Counseling 1-on-1 Sessions in Salon B
*Refreshments available in EXPO Hall
The Career Fair will precede the 2009 NCMA Government Contract Management Conference (GCMC) Tear Down: 6:00pm–7:00pm
About The Contract Management Career Fair:
Who Attends: Contract management, acquisition, and procurement professionals from government and industry. The career fair will precede the 2009 NCMA GCMC, which attracts 700+ attendees. However, the career fair is completely open to the public.
Who Exhibits: Approximately 30 organizations (government and
industry) recruiting for contract, acquisition, and procurement professionals.
How The Contract Management Career Fair Is Publicized:
◗ Online at www.ncmaHQ.org and www.ncmajobs.com ◗ In print in Contract Management magazine ◗ By mail via postcard and preliminary program to over 20,000
Price:
◗ Career Fair Exhibitor Only: $995 ◗ 2009 GCMC Exhibitor adding on the Career Fair Expo: $695
What Is Included:
◗ 10x8 booth space* ◗ 6ft skirted table ◗ 2 chairs ◗ Link on conference website back to your company’s job page
*Table top displays are recommended given the limited set-up time involved. Your company may bring their own 10ft display booth provided they set up and dismantle it within the allotted time. No exhibit contractor will be available for set-up or dismantling of any career fair exhibitors. *Internet and phone connection are unavailable for the career fair. *Electric can be purchased through service forms from hotel.
Contact: Chris Martin • cmartin@networkmediapartners.com • 410-584-1967 or Bruce Tackett • btackett@networkmediapartners.com • 410-584-1981
2009 Contract Management Career Fair
Exhibit ContraCt and appliCation
November 4th, 2009 — 2:00pm–6:00pm Bethesda, Maryland · Bethesda North Marriott
Agreement Terms:
All Terms are non-cancelable. All terms and conditions of 2009 NCMA Contract Management Career Fair are agreed upon and enforced by my company signature.
We agree to pay for the assigned exhibit space in accordance with the guidelines contained in the NCMA Exhibit Contract Terms. We agree to abide by all provisions set forth in these terms as a part of this contract between the National Contract Management Association, Network Media Partners, Inc., and the exhibitor. Terms are enforced regardless if sponsor/exhibitor does not attend, fails or elects not to participate in conference, or if exhibit space is resold due to notification of absence. No refunds. Should the agreement be referred to a collection agency/attorney for any reason, the client and or representing agency of said client is responsible to pay a 25% attorney fee plus all costs associated with any and all collection efforts.
Preceding the 2009 NCMA GCMC
Exhibit Rates
• Career Fair Only Exhibitor • 2009 GCMC Exhibitor, Career Fair Add-on
Sponsorship Options:
$995 $695 $3,000 $2,500
$ __________ $ __________ $ __________ $ __________ Total $ __________
• •
Panel Discussion (exclusive sponsor) Food & Beverage (exclusive sponsor)
Booth Assignment Awarded:__________ Booth Preferences First come, first served. Booth selection will be awarded to the date of your faxed contract.
____________________________________________________________________________________________________
Phone-Electric-Shipping Information
No phone, electric or drayage is included with your Career Fair EXPO space. These order forms can be found online in September 2009 at www.ncmahq.org.
Company Name
____________________________________________________________________________________
Company Address City/State/Zip Phone/Fax
Products and Services to be featured online
e-mail the following to Bridget Feeley, Event Manager, bfeeley@networkmediapartners.com: • Company Name • Company Address • Phone, Fax • Website, Email
____________________________________________________________________________________ ____________________________________________________________________________________
Web Address
____________________________________________________________________________________
Contact Person E-mail Address
____________________________________________________________________________________ 8 Signature/Title Date ____________________________________________________________________________________ 8 Name Print
Payment Terms
Payment is due upon receipt of invoice from Network Media Partners, Inc., or upon signature of this agreement (in case of credit charge). Booth assignment is contingent upon receipt of payment in full, terms are non-cancelable.
Registered Staff for Contract Management Career Fair
Contact Rita Rose at rrose@ncmahq.org or 800-344-8096 by 10/1/09 to send names and contact information.
Terms are Non-Cancelable
Please make all checks payable to Network Media Partners, Inc. Send all applications, payments, and any questions regarding exhibits to: Network Media Partners, Inc. Attn: Chris Martin/Bruce Tackett Executive Plaza I, Suite 900 11350 McCormick Road, Hunt Valley, MD 21031 Chris Martin: cmartin@networkmediapartners.com 410-584-1967 Bruce Tackett: btackett@networkmediapartners.com 410-584-1981
Method of Payment
Invoice my company at the above address. I understand that payment must be received within 10 business days. Check is enclosed for $__________________ MasterCard American Express Credit Card: VISA Charge Amount $ Expiration Date / / Charge Card # Government Credit Card
Name of Cardholder Signature of Cardholder
FAx TO 410-584-1998
Contract Terms
1. Exhibit space will be allocated on a first-paid, first served basis. Priority will be determined by date of receipt of application for space accompanied by required payment. 2. Application for space must be accompanied by the full fee in order to guarantee reservation. Booths for which payment has not been received in full will not be set up by the service contractor. All payments must be received by October 1st, 2009. Reservations made after October 1st, 2009, must be followed by payment within 2 working days. Unpaid booth reservations will be released for general sale. Client will remain responsible for payment of space. 3. The standard booth size is 10' wide by 8' deep unless stated or marked otherwise on the floor plan or in the exhibitor prospectus. The standard tabletop display is a 6 foot table. All exhibits/ tabletops must fit within the confines of their assigned space so as not to impede traffic flow, infringe on the space of other exhibitors, or violate the emergency exit routes set forth by the fire marshal. 4. NCMA adheres to IAEM standards. All display fixtures over 4'0" (1.22m) in height and placed within 10 lineal feet (3.05m) of an adjoining exhibit, must be confined to that area of the exhibitor's space which is at least 5'0" (1.52m) from the aisle line. 5. Exhibitors agree to abide by the installation and dismantling times set by NCMA and to have at least one person staffing their booths during published Career Fair EXPO hours. Exhibitors who vacate their booths prior to the published dismantle time without permission of the show manager will be assessed a fine equal to one half the booth fees and will not receive priority status at future events. 6. No exhibitor shall assign, sublet, or share the whole or any part of the space contracted to them. Exhibitors agree to limit the service and/or materials displayed in their exhibit area to those purveyed by the exhibitor, with the exception that other proprietary equipment may be used solely for the purpose of demonstrating the materials or services of the exhibitor. 7. Career Fair EXPO fees cover a 10 x 8 booth space, 6 ft. skirted table, 2 chairs, and company ID sign, which must read as it is stated on the exhibitor contract. Two complimentary Career Fair EXPO badges per booth. Exhibitor badges must contain the company name as it is stated on the exhibitor contract. 8. NCMA reserves the right to impose limitation on noise levels and any other method of operation which becomes objectionable. Any distribution of literature or samples shall be limited to the exhibitor's booth. Exhibitors may not interfere with collateral that is not produced by said exhibitor. Violation of this will result in cancellation of exhibit space during show without refund.
9. NCMA reserves the right to rearrange the final floorplan based on unsold or unoccupied exhibit space. In said event all exhibitors will be notified. 10. If NCMA should be prevented from holding the Career Fair EXPO for any reason beyond NCMA's control (such as, but not limited to, damage to the building, riots, strikes, acts of government, or acts of God) or if an exhibitor cannot occupy the assigned exhibit space due to reasons beyond NCMA's control, then NCMA has the right to cancel the Career Fair EXPO or any part thereof, with no further liability to the exhibitor other than a refund of exhibit space fee, less a proportionate share of the exposition cost incurred. 11. Neither the management of the host facility nor NCMA shall be liable for the damage, loss, or destruction to the exhibits by reason of fire, theft, accident, or other destructive causes. Exhibitor shall lease booth(s) at his/her sole risk. Neither the management of the host facility, NCMA, nor any of their agents, servants, or employees will be accountable or liable for accidents to exhibitors, their agents, or employees. 12.The exhibitor shall be liable to the host facility and/or NCMA for any damage to the building and/or the furniture and fixtures contained therein, which shall occur through acts or omissions of the exhibitor. 13. Exhibitor assumes the entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless NCMA, the host facility, their officers, employees, and agents against all claims, losses, and damages to persons and property, governmental charges or fines, and attorney's fees arising out of or caused by exhibitors installation, removal, maintenance, occupancy, or use of the exhibition premises or any part thereof, including any outside exhibit areas. 14. Exhibitor acknowledges that NCMA does not maintain and is not responsible for obtaining insurance covering exhibitor's property. Exhibitors are advised to obtain business interruption and property damage and loss insurance to cover such occurrences. 15. No photography is allowed without the permission of the booth staff and/or show manager. 16. No children younger than age 12 are allowed in the exhibit hall at any time.