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High School and Physical Fitness
Assessment Office
Physical Fitness Test (PFT)
Program Update
CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
Presentation Overview
TOM TORLAKSON
• 2011–12 Update
State Superintendent
of Public Instruction
• Lessons Learned
• What’s New for 2012–13
• Related Updates
• Resources and Training Materials
• Contacts
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2011–12 PFT Update
TOM TORLAKSON
• San Joaquin County Office of Education (SJCOE),
State Superintendent
of Public Instruction the state PFT contractor, received PFT data from
approximately 89 percent of the local educational
agencies (LEAs).
• 2012 PFT data submitted by LEAs accounts for
approximately 97 percent of the students enrolled
in grades five, seven, and nine.
• 2012 error rate is less than a 0.1 percentage
points and the warning rate is almost 2.5
percentage points.
3
2011–12 PFT Update
TOM TORLAKSON
State Superintendent
of Public Instruction • Most Common Data Errors
– DOB, Gender, and School Student cannot be scored
Code
– Push-Up, Curl-Up, and PACER
– One-Mile Run (minutes), Height Fitness area
not scored
(inches), Bioelectric Impedance
Analyzer, and Trunk Lift
4
2011–12 PFT Update
TOM TORLAKSON
• Most Common Warnings
State Superintendent
of Public Instruction
Typically missing
– Aerobic Capacity and Body Composition height or weight
– Participation Level
– Two-Part Ethnicity/Race Question
• Hispanic or Latino Question (Y/N)
• Races (Y/Blank)
Missing or
incorrect values
– NSLP Eligibility and Parent/
Guardian Education Level
– Flexibility
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2011–12 PFT Update
• Tentative PFT Annual Release date is November 16,
TOM TORLAKSON
State Superintendent 2012
of Public Instruction
• Final PFT data correction window for 2011–12 will open
September 7– November 20, 2012
– Edits made during this window will not be reflected in
DataQuest Summary Reports for annual release
• Final Student Scored Data file (P3) will be available on
November 26, 2012 through the District Portal on the
California PFT Web site at http://www.pftdata.org
• Summary and individual student score reports and final
DataQuest files will be posted on January 2013
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Lessons Learned
TOM TORLAKSON
State Superintendent
• Online PFT Coordinator Designation
of Public Instruction
Form
– Junk/Spam Mail
• Whitelist - PFTdata@sjcoe.net
• SJCOE and CDE able to send form to
Superintendent from staff SJCOE and CDE accounts
– Information on form does not match the
California School Directory (CSD)
– Add Alternate PFT Coordinator
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Lessons Learned
TOM TORLAKSON
State Superintendent
• Template generator
– 96 LEAs used this feature
of Public Instruction
• 23 LEAs used it to submit FITNESSGRAM®
software files
– Location of template generated files
• Tab-delimited files
– How to convert Excel files training
• Finding data submission template
– Link in secure District Portal to access template
8
Lessons Learned
• Internet browser issues
TOM TORLAKSON
State Superintendent
of Public Instruction
– Report issues to PFT Help Desk
• Provide name and version of browser (e.g., Internet
Explorer, Safari, Firefox) and computer operating system
(e.g., XP, Windows 7, OS X [10.7 (lion)])
• Valid ranges
– Student data file layout
– Proper administration of the tests
• Request for data submission confirmation
– Location to access PFT submission confirmation
9
Lessons Learned (Cont.)
TOM TORLAKSON
State Superintendent
• District portal home page in the PFT
of Public Instruction
Manager
10
What’s New for 2013
• No changes to scoring in 2013
TOM TORLAKSON
State Superintendent
of Public Instruction
• Aerobic Capacity and Body
Composition category label revised
“Needs Improvement – High Risk”
renamed to “Needs Improvement –
Health Risk”
11
What’s New for 2013
• Warning and error report
– Provide list of warnings and errors with link
TOM TORLAKSON
State Superintendent
of Public Instruction
to list of students who have that specific
warning or error
• Search feature
– First Name, Last Name, SSID, and School
Code
• Student filter
– Dropdown menu to Student List: 1) all
students, 2) only students with errors, or 3)
only students with warnings 12
What’s New for 2013
TOM TORLAKSON
State Superintendent
• E-mail tool
of Public Instruction
–Identify and send e-mails to specific LEAs
–Provides LEA name
• Individual Student Score Reports
–Processing in batches
13
What’s New for 2013
TOM TORLAKSON
State Superintendent
• Additional feature added to Template
of Public Instruction
Generator
– Uses both STAR Program Pre-Id and
FITNESSGRAM® (V8 or V9) export files to
populate PFT Excel template
• Additional Coordinator assurance
– Added statement to PFT Designation Form
• FITNESSGRAM® software updates
– Updates will be ready by end of 2012 calendar
year 14
What’s New for 2013
• Online PFT Coordinator Designation
TOM TORLAKSON
State Superintendent
of Public Instruction
Forms available on September 17, 2012
– 2011–12 passwords will be disabled on
September 17, 2012
– 2012–13 forms should be submitted and
approved by November 1, 2012
• PFT data submission through PFT
district portal available on
February 1, 2013
– Web-data entry and Web-data upload
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New Timeline for 2013
Feb. 1– • Testing window open
TOM TORLAKSON
State Superintendent
of Public Instruction May 31 • Data submission site open
June 30 • Data submission deadline
• Web-data entry disabled
• Web-data upload closed
July 5 • Preliminary scored student file
available for download (P1)
• Web-data upload reopens
• Data correction window opens
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New Timeline for 2013
July 30 • Preview DataQuest summary
TOM TORLAKSON
State Superintendent
of Public Instruction
reports
Aug. 31 • DataQuest preview site closes
• Data correction window closes
Sept. 1 • 2013–14 PFT Coordinator
Designation Form available
• 2012–13 passwords disabled
17
New Timeline for 2013
Mid-Oct. • Annual release
TOM TORLAKSON
State Superintendent
of Public Instruction
(TBD)
• Final scored student data file
(P2) available for download
• Summary and individual score
reports available from District
Portal
18
PFT–Related Updates
TOM TORLAKSON
State Superintendent
of Public Instruction
Physical Education requirements
for high school students
• Course requirements for graduation
– Two year-long courses
• Time requirement
– 400 minutes every 10 school days for
high school students
19
PFT–Related Updates
TOM TORLAKSON
State Superintendent
of Public Instruction
Exemptions from Physical
Education
• Two-year exemption
– Scores in Healthy Fitness Zone in five of
the six fitness areas
• Permanent exemption
– Completes a grade 10 course in Physical
Education
– At least 16-years old
20
PFT–Related Updates
• PFT mandated through 2012–13 Budget
TOM TORLAKSON
State Superintendent
of Public Instruction
Act and Trailer Bill
– AB 1464 (Chapter 21)
– AB 1476 Education Trailer Bill
• Block grant
• Team California for Healthy Kids
– http://www.cde.ca.gov/eo/in/tchk.asp
– http://www.teamcaliforniaforhealthykids.org/
21
2012–13 PFT Resources
Resources posted to CDE PFT Web page at
http://www.cde.ca.gov/ta/tg/pf/
TOM TORLAKSON
State Superintendent
of Public Instruction
• Healthy Fitness Zone® Charts
– Provides the standards (organized by gender and age)
established by The Cooper Institute
• FITNESSGRAM Equipment and Test Option
– Graphic organizer providing a quick overview of the PFT
• PFT Resources
– Provides a list of resources for LEAs, and LEA staff including
contacts for CDE, FITNESSGRAM®, and PFT vendor services
and systems
• Understanding the 2012–13 PFT: Resource and Reference
Web page
– Tentative posting date December 1, 2012
22
2012–13 PFT Resources*
TOM TORLAKSON
• Student data file layout
State Superintendent
of Public Instruction
– Posted to Web
• PFT Reference Guide
– Tentative posting date November 1, 2012
• PFT Coordinator Manual
– Tentative posting date November 1, 2012
• Excel Template
– Tentative posting date November 26, 2012
* These PFT resources will be available from the
California PFT Web page at https://pftdata.org/index.aspx 23
2012–13 PFT Resources
TOM TORLAKSON
State Superintendent
• BMI and VO2max calculator with Healthy
of Public Instruction
Fitness Zones®
– http://www.cde.ca.gov/ta/tg/pf/pftresources.asp
• FITNESSGRAM® look-up tables
– http://www.cooperinstitute.org/lookup-tables
• PFT Help Desk frequently-asked-
questions
– https://pftdata.org/index.aspx
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2012–13 Training Materials
TOM TORLAKSON
• PFT Overview Module
State Superintendent
of Public Instruction Presents essential PFT requirements for testing coordinators
– https://pftdata.org/training.aspx
• Administration Videos and Data
Submission/Correction Modules
– https://pftdata.org/training.aspx
• FITNESSGRAM® Training by the Cooper
Institute
– http://www.fitnessgram.net/training/
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Contacts
Physical Fitness Test
Linda Hooper
TOM TORLAKSON
State Superintendent
Education Research and Evaluation Consultant
of Public Instruction Assessment Development and Administration Division
Phone: 916-319-0345
E-mail: lhooper@cde.ca.gov
E-mail: pft@cde.ca.gov
Physical Education Curriculum
Doug Jann
Education Programs Consultant
Professional Learning Support Division
Phone: 916-323-5798
E-mail: djann@cde.ca.gov
PFT Help Desk
San Joaquin County Office of Education
Phone: 888-852-9681
E-mail: PFTdata@sjcoe.net (preferred)
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