Deputy Director IT by k8326xD

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									                                              JOB DESCRIPTION                                    Health Department
                                                                                          Government of Khyber Pakhtunkhwa



1. Position Data
Position Title               Deputy Director - IT                      Basic Pay Scale         18
Department                   Health                                    Wing                    Computer cell
Location                     Civil Secretariat - Peshawar              Position Code
Reports to (Title of         Additional Secretary (Est)                BPS of Immediate        19
Immediate Supervisor)                                                  Supervisor
Employment Status            Regular                                   Date
Financial Authority          As per Delegation of Powers (under the Financial Rules) 2001
Administrative               As per Delegation of Admin Powers Rules 1962
Authority

2. Purpose of the Position:


To develop, organize and maintain database of all personnel in Health department and to keep the official website of
Health department up to date to support management decision making and to meet statutory requirements.


3. Working Relationship:
Internal (With in Department)                                External (Outside Department)
          Additional Secretaries                                       Directorate General Health Services (DGHS)
          All Deputy Secretaries                                       Project Directors of Health Projects
          Chief HSRU                                                   EDO (Health)
          Chief Planning Officer                                       Medical Supervisors (MS)
          All Section officers and Planning officers


4. Job Description:
Areas of Responsibilities                                    % of        Frequency        Performance Measurement
                                                             Time                         Standards

     1.    To supervise the computer cell staff and          20%         Daily                 1.   Accurate and updated
           the computerization of record including                                                  computerized record
           maintenance and recovery of computer
           files, typing of reports and compilation of
           information as per requirements of the
           department

     2.    To maintain and update the database of            40%         Daily                 2.   Accurate and up to date
           doctors in Khyber Pakhtunkhwa                                                            database

     3.    To correspond with EDOs and                  MS   20%         Daily                 3.   Timely and proper
           regarding updating information               on                                          correspondence
           database
                                                                                               4.   Accuracy of uploaded
     4.    To upload data on the Health                      10%         Regularly                  information and updated
           Department’s website and keep the                                                        website
           website updated


     5.    To provide technical advice on recruitment        10%         Occasionally          5.   Valid technical input as
           of IT staff and purchase of suitable                                                     per the requirements

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                                           JOB DESCRIPTION                               Health Department
                                                                                  Government of Khyber Pakhtunkhwa



         hardware for the department



5. Job Specification:

Qualification: As per service rules, preferably Master Degree (IT) from recognized university

Experience: As per service rules, atleast 5 years experience as a Computer programmer and in networking,
programming and computer languages

6. Knowledge, Skills and Personal Attributes:
Job Knowledge:                         Skills:                                     Personal Attributes:

    1.   Knowledge of IT rules and          1.   Leadership/ Management skills          1.   Creativity and innovation
         other relevant laws, rules,        2.   Interpersonal skills.                  2.   Initiative and drive
         regulations, policies and          3.   Decision making Skills                 3.   Persuasive
                                            4.   Computer programming skills            4.   Hard worker
         procedures
                                            5.   Analytical skills                      5.   Committed
    2.   Computer literate with             6.   Communication skills                   6.   Active and Agile
         thorough knowledge of              7.   Presentation skills                    7.   Decisive
         computer programming               8.   MS Office
    3.   Thorough knowledge of
         department’s business and
         its importance
7. Training Requirement:
    1.   Drafting skills
    2.   Computer skills (MS Office)
    3.   Database and networking
    4.   Secretarial training
    5.   Office management
    6.   Rules of Business Training
    7.   E-Government
8. Required Tools / Equipment:
    1.   Computer, Internet
    2.   Telephone, Fax
    3.   Printer, Photocopier
    4.   Scanner
9. Source Material (Documents/Handbooks/Manuals etc):
         1. Constitution of The Islamic Republic of Pakistan 1973
         2. Khyber Pakhtunkhwa Civil Servants Act, 1973(Updated till 20-01-2009)
         3. Khyber Pakhtunkhwa Government Rules of Business, 1985 (Updated till 10-01-2009)
         4. Khyber Pakhtunkhwa Civil Servants (Appointment, Promotion & Transfer) Rules, 1989(Updated till 20-
             01-2009)
         5. Manual of Secretariat Instructions - 2008
         6. The Khyber Pakhtunkhwa Provincial Management Service Rules, 2007
         7. Khyber Pakhtunkhwa (IT) Service Rules 2007
         8. The Khyber Pakhtunkhwa Removal From Service (Special Powers) Ordinance, 2000
         9. The Khyber Pakhtunkhwa Public Service Commission Ordinance, 1978
         10. The Khyber Pakhtunkhwa Initial Appointment to Civil Posts (Relaxation of Upper Age Limit)
             Rules, 2008
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                                        JOB DESCRIPTION                             Health Department
                                                                             Government of Khyber Pakhtunkhwa



       11. Khyber Pakhtunkhwa Civil Servants (Conduct) Rules 1987
       12. Khyber Pakhtunkhwa Civil Servants (Efficiency and Discipline) Rules 1973
       13. ESTACODE (Constitutional Provisions Regarding Terms and Conditions of Service of Civil Servants)
           Provincial and Federal
       14. Khyber Pakhtunkhwa Guidelines and Procedure for Overseas Training & Visits, 2008
       15. Khyber Pakhtunkhwa Civil Secretariat Ministerial Cadre Recruitment Rules
       16. Khyber Pakhtunkhwa Civil Servants Promotion Policy, 2009
       17. Model Working Paper for Provincial Selection Board (Promotion Cases)
       18. Recruitment Policy for the Provincial Services
       19. Surplus Pool Policy
       20. Procurement Rules 2004


Position Holder
Compiled by:                                Date:                          Signature:
Immediate Supervisor
Reviewed By:                                Date:                          Signature:
Head of Department
Approved By:                                Date:                          Signature:
Document Owner
E&AD Department:                            Date:                          Signature:




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