Terrorism Insurance for Property Damage and Business Interruption

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					Terrorism Insurance for Property Damage and Business Interruption

                          EUROPEAN UNION
                          Publication of Supplement to the Official Journal of the European Union
                          2, rue Mercier, L-2985 Luxembourg Fax (352) 29 29-42670
                          E-mail: ojs@publications.europa.eu Info & on-line forms: http://simap.europa.eu




                                                                           CONTRACT NOTICE - UTILITIES


SECTION I: CONTRACTING ENTITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)

 Official name:          Athens International Airport S.A.
 Postal address:         Administration Building (17) / Procurement Department
 Town:                   Spata                                                 Postal code: 190 19
 Country:                Greece
 Contact point(s):       Mr. Kyriakos Papathanassiou                           Telephone: +30 210 35 37159
 For the attention of:   Mr. Kyriakos Papathanassiou
 Email:                  Papathak@aia.gr                                       Fax: +30 210 35 37734

 Internet address(es) (if applicable)
 General address of the contracting entity (URL): http://www.aia.gr/pages.asp?pageid=1189&langid=2

 Address of the buyer profile (URL): ________________________________________

Further information can be obtained at:
     As in above-mentioned contact point(s)
     Other: please complete Annex A.I
Specifications and additional documents (including documents for a dynamic purchasing system) can
be obtained at:
     As in above-mentioned contact point(s)
     Other: please complete Annex A.II
Tenders or requests to participate must be sent to:
     As in above-mentioned contact point(s)
     Other: please complete Annex A.III


I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY

   Production, transport and distribution of gas and heat      Water
   Electricity                                                 Postal services
   Exploration and extraction of gas and oil                   Railway services
   Exploration and extraction of coal and other solid          Urban railway, tramway, trolleybus or bus services
 fuels                                                         Port-related activities
                                                               Airport-related activities




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Terrorism Insurance for Property Damage and Business Interruption

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting entity
Terrorism Insurance for Property Damage and Business Interruption
II.1.2) Type of contract and location of works, place of delivery or of performance
(Choose one category only - works, supplies or services - which corresponds most to the specific object of your
contract or purchase(s))

 (a) Works                               (b) Supplies                         (c) Services

         Execution                              Purchase                      Service category: No 06
                                                                              (For service categories 1-27,
         Design and execution                   Lease                         please see Annex XVIIA and XVIIB
         Realisation, by whatever               Rental                        of Directive 2004/17/EC)
         means of work,
                                                Hire purchase
         corresponding to the
         requirements specified by the          A combination of these
         contracting authorities

 Main site or location of works          Main place of delivery               Main place of performance
                                                                              Athens International Airport
                                                                              NUTS code GR300
II.1.3) The notice involves
     A public contract                                     The setting up of a dynamic purchasing system (DPS)
     The establishment of a framework agreement
II.1.4) Information on framework agreement (if appropriate)

 Framework agreement with several operators                Framework agreement with a single operator
 Number __, OR, if applicable, maximum number of
 participants to the framework agreement envisaged
 __
Duration of the framework agreement (if appropriate)

 Duration in year(s): __                                   OR month(s): ___
Estimated total value of purchases for the entire duration of the framework agreement (if applicable; give
figures only):

 Estimated value excluding VAT _______________                                         Currency: ___
 OR Range: between _______________ and _______________                                 Currency: ___
Frequency of the contracts to be awarded (if known) __________
II.1.5) Short description of the contract or purchase(s)
Athens International Airport S.A. (hereinafter called “AIA”) in compliance with the Airport Development
Agreement (ADA) as ratified by Law 2338/1995 (Government Gazette A’202/14.09.95) is initiating a tender
by inviting Expressions of Interest from suitably qualified and experienced organizations, in order to award a
“Leading Insurer“ and “Following Insurers“ that will undertake the Terrorism Insurance for Property Damage and
Business Interruption. Underwriting information and the required draft insurance policies/scope of cover will
be dispatched with the tender documents to the applicants that will be short-listed for the second phase of the
tender. Short-listed applicants interested in becoming “Leading Insurer" will have to submit in the second phase
of the tender their quotations supplemented by the proposed deviations (if any) to the required policies wording.
AIA will select the best proposal based on the established criteria and negotiate, if necessary, to finalize the
terms. That finalized quotation may then (at AIA’s discretion) be presented to other short-listed applicants to
participate as “Following Insurers”, so that full insurance coverage is attained.



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II.1.6) Common procurement vocabulary (CPV)

                          Main vocabulary         Supplementary vocabulary (if applicable)
 Main object         66515200                        ______________________________




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II.1.7) Contract covered by the Government Procurement Agreement (GPA)
     yes
     no
II.1.8) Division into lots (for information about lots, use Annex B as many times as there are lots)
     yes
     no
If yes,tenders should be submitted for(tick one box only):

 one lot only                           one or more lots                          all lots

II.1.9) Variants will be accepted
     yes
     no


II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable)
To be detailed in the tender documents.

 If known, estimated value excluding VAT (if applicable; give figures only):                 Currency: ___
 _______________
 OR Range: between _______________ and _______________                                       Currency: ___

II.2.2) Options (if applicable)
     yes                                                        no
If yes, description of these options:
Extendable or renewable duration of the contract for an additional period of up to 12 months at terms and
conditions to be agreed between AIA and the awarded Insurer(s) and Co-Insurer(s). Said option may be
exercised at least six (6) months prior to the expiry of the contract.
If known, provisional timetable for recourse to these options:

 in months: __                                              OR days: ____ (from the award of the contract)

 Number of possible renewals (if any): ___                  OR Range: between ____ and ____

If known, in the case of renewable contracts, estimated time-frame for subsequent calls for competition:

 in months: __                                              OR days: ____ (from the award of the contract)


II.3) DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION

 Duration in months: __                   or days: ____ (from the award of the contract)


  OR Starting             27/03/2010 (dd/mm/yyyy)
  Completion              27/03/2011 (dd/mm/yyyy)




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SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable)
________________________________________________________________________________
________________________________________________________________________________
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions
regulating them
To be detailed in the tender documents.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be
awarded (if applicable)
Should a group of economic operators jointly bid for either being awarded as Leaders or Followers, same, prior
to contract award, should execute a notarial deed, forming, thereby a consortium, stating, among others, their
share of participation and the tasks and functions that shall be undertaken by each of them in the execution
of their respective role, as well as their explicit declaration assuming joint and several liability towards AIA
in the provision of the Services. However, should a coinsurance scheme is formed, the co-insurers (Leader
and/or Followers) that, upon AIA’s decision, will finally participate in the policy are not considered to be a group
therefore the liability of each participant in the co-insurance scheme is proportional and limited to their share of
the co-insurance.
III.1.4) Other particular conditions to which the performance of the contract is subject (if applicable)
     yes                                                       no
If yes,description of particular conditions:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________


III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on
professional or trade registers
Information and formalities necessary for evaluating if requirements are met:
Documents required under this section should be submitted by all applicants (in case of consortium by each
individual member).
1. Details of profile and organizational scheme of applicant(s), link with parent company and/or other group of
consortium members (if applicable) and clear indication whether the applicant is interested to be “Leader” and/or
“Follower”, or only “Follower”.
Applicants that intend to form or participate in a consortium should provide written evidence and clearly state the
share of their participation together with the tasks and functions to be undertaken by each one of them, as well
as their explicit declaration assuming joint and several liability towards AIA in the provision of services.
Applications will only be accepted from insurance companies or insurance underwriters in accordance with
article III.3.1. In case that an applicant is connected with any of the shareholders of AIA, or with any person
connected or controlled by AIA, as defined and within the meaning of the ADA (Article 20.3), it should be clearly
stated in their submitted documents.
2. Certificate (original or duly certified copies) of enrolment with the professional or trade register under the
conditions laid down by the laws of the country in which the applicant is established.
3. Solemn Declaration signed by duly authorized person stating that:
a. the undersigned is the legal representative of the applicant.
b. the applicant has fulfilled his obligations relating to the payment of social security contributions and the
payment of taxes in accordance with the legal provisions of the country in which he is established.
c. the applicant is not, and no motion has been raised against it, seeking to place it in a state of bankruptcy,
liquidation, obligatory administration, suspension of operations, or any other equivalent situation in accordance
with the legal provisions of the country in which he is established.
d. the legal representative of the applicant has not been convicted of offences related to
participation in a criminal organisation, corruption, fraud or money laundering.




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The awarded insurance company (ies) must provide valid certificates regarding (a) to (d) above, prior to signing
the relative insurance contract / policy.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (if applicable):
Proof must be provided by the applicants of their financial performance as indicated by the submitted to AIA:
a. Audited accounts of the previous five (5) financial years as well as rating from credit rating agents (Standard
& Poor's, Moody's or by other equivalent credit rating agent). Weight Factor: 60%
b. Applicants turnover. Weight Factor: 10%
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (if applicable):
Proof must be provided of the applicants recent (last 5 years) experience in Risks of similar scope and size,
preferably for international airports. Weight Factor: 30%
III.2.4) Reserved contracts (if applicable)
     yes                                                      no

 The contract is restricted to sheltered workshops
 The execution of the contract is restricted to the framework of sheltered employment
 programmes


III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reservedto a particular profession
     yes                                                      no
If yes, reference to the relevant law, regulation or administrative provision:
The awarded Insurer(s) and Co-Insurer(s) should be duly established and operating insurer(s) or underwriters
registered with the relevant Union of Association of Insurance Companies - Greece or its European equivalent,
in accordance with applicable legislation.
III.3.2) Legal persons should indicate the names and professional qualifications of the staff responsible
for the execution of the service
     yes                                                      no




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SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure

 Open                                                     Negotiated
 Restricted                                               Candidates have already been selected
                                                                   yes
                                                                   no
                                                          If yes,provide names and addresses of economic
                                                          operators already selected under Section VI.3)
                                                          Additional Information


IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es))
Lowest price
OR
The most economically advantageous tender in terms of

   the criteria stated below (the award criteria should be given with their weighting or in descending order of
 importance where weighting is not possible for demonstrable reasons)
   the criteria stated in the specifications or in the invitation to tender or to negotiate


  Criteria                              Weighting       Criteria                               Weighting
  1. _________________________          ____            6. _________________________           ____
  2. _________________________          ____            7. _________________________           ____
  3. _________________________          ____            8. _________________________           ____
  4. _________________________          ____            9. _________________________           ____
  5. _________________________          ____            10. _________________________ ____

IV.2.2) An electronic auction will be used
     yes
     no
If yes, additional information about electronic auction (if appropriate)
________________________________________________________________________________
________________________________________________________________________________




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IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting entity(if applicable)
________________________________________________________________________________
________________________________________________________________________________
IV.3.2) Previous publication(s) concerning the same contract
     yes                                                        no
If yes:
     Periodic indicative notice                                 Notice on a buyer profile
Notice number in OJ: ____ /S ___ - ______ of __________ (dd/mm/yyyy)
Other previous publications (if applicable)
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time limit for receipt of requests for documents or for accessing documents

 Date: ____________ (dd/mm/yyyy)                                                Time: _____
 Payable documents
           yes                                                  no

If yes, Price (give figures only): ____________ Currency: ___
Terms and method of payment:
___
IV.3.4) Time limit for receipt of tenders or requests to participate
Date: 19/10/2009 (dd/mm/yyyy) Time: 13:00
IV.3.5) Language(s) in which tenders or requests to participate may be drawn up
  ES      CS     DA   DE   ET     EL   EN   FR   IT   LV   LT   HU   MT    NL    PL   PT    SK   SL    FI   SV
Other: Official language of the tender is English. However, certificates and official documents issued by judicial
or administrative authorities may be submitted in Greek language. In case applicant is not established in
Greece, official documents issued by administrative or judicial authorities or before a notary, of the country of
origin of the applicant, shall be translated and submitted either into English or Greek language.
IV.3.6) Minimum time frame during which the tenderer must maintain the tender (open procedure)

 Until: __________ (dd/mm/yyyy)

 OR Duration in month(s): _____                             OR days: _____ (from the date stated for receipt of
                                                            tender)

IV.3.7) Conditions for opening tenders
Date: ____________ (dd/mm/yyyy) Time: _____
Place (if applicable): __________________________________________________
Persons authorised to be present at the opening of tenders(if applicable)
     yes                                                        no
________________________________________________________________________________
________________________________________________________________________________




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SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable)

     yes
     no
If yes, estimated timing for further notices to be published: yearly


VI.2) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY
FUNDS

     yes
     no
If yes, reference to project(s) and/or programme(s):
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________


VI.3) ADDITIONAL INFORMATION (if applicable)
Documents required under section III.2 should be submitted by all applicants (in case of consortium by each
individual member). The Expression of Interest statement (cover letter signed by the representative(s) of
each organization) and all requested documents must be submitted in six (6) copies (one of which must be
clearly marked and initialed as “Original”) in a sealed envelope, carrying the indication “Expression of Interest
for Terrorism Insurance for Property Damage and Business Interruption”, to be sent to: Athens International
Airport S.A., Administration Building (17), Procurement Department, for the attention of Mr. Κ. Papathanassiou,
GR-Spata 190 19 Greece.
AIA has appointed Marsh LLC as insurance advisor for this Tender. Applicants seeking clarifications, guidance,
support and/or any other additional information in relation to this Tender may contact AIA or Marsh LLC , 16
Kifissias Ave & Chalepa Str. 151 25 Maroussi, Athens – Greece, Mr. N. Papazarkadas, tel 00302108176000.
AIA’s policy is to introduce competition in the provision of insurance cover through the award to multiple
Co-Insurers. AIA reserves the right to alter the terms and conditions of the required insurance as well as
to decide on the number of different concepts or number of insurers during the tender. Applicants may be
requested to supply additional information and to attend an interview. AIA reserves the right not to proceed with
the contract at any stage of the tender process. The contract will be subject to Greek Law.


VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures

 Official name:             Athens International Airport S.A.
 Postal address:            Administration Building (17) / Legal Department
 Town:                      Spata                                             Postal code:190 19
 Country:                   Greece
 Email:                     ________________________________________Telephone:+30 210 35 31000
 Fax:                       +30 210 35 37736
 Internet address (URL):    ________________________________________
Body responsible for mediation procedures (if applicable)

 Official name:             ______________________________________________________________________
 Postal address:            ______________________________________________________________________



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                           ______________________________________________________________________
 Town:                     ________________________________________Postal code:______________
 Country:                  _______________________________________________
 Email:                    ________________________________________Telephone:______________
 Fax:                      ______________
 Internet address (URL):   ________________________________________




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VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR, if need be, VI.4.3)
Precise information on deadline(s) for lodging appeals:
Interested participants may lodge an appeal before the Contracting Entity, by specially specifying the legal and
real causes that justify its application are obliged, within a deadline of five (5) days, after taking notice in any
way whatsoever of the illegal action or omission in the course of the tender. The appeal is communicated, care
of the petitioner, to the representative or the authorized attorney of any entity affected by any total or partial
acceptance of the appeal. No exercise of appeal versus an act, which accepts in whole or in part an appeal by
another person, is required. The Contracting Entity is obliged to decide justifiably, within a deadline of ten (10)
days from the exercise of the appeal, and, if it renders the appeal valid, it takes the appropriate measures. If
the appeal is rejected, or no action is taken pass the deadline, the appeal is deemed to have been rejected and
a petition for injunction may be lodged before the competent Court of First Instance, as per provisions of Law
2522/1997. The provisions of applicable legislation providing for the exercise of administrative appeals against
the carrying out of public tenders are not affected.
VI.4.3) Service from which information about the lodging of appeals may be obtained

 Official name:             Athens International Airport S.A
 Postal address:            Administration Building (17) / Legal Department
 Town:                      Spata                                               Postal code:190 19
 Country:                   Greece
 Email:                     ________________________________________Telephone:+30 210 35 31000
 Fax:                       +30 210 35 37736
 Internet address (URL):    ________________________________________


VI.5) DATE OF DISPATCH OF THIS NOTICE:
18/09/2009 (dd/mm/yyyy)




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ANNEX A
ADDITIONAL ADDRESSES AND CONTACT POINTS

I) ADDRESSES AND CONTACT POINTS FROM WHICH FURTHER INFORMATION CAN BE OBTAINED

 Official name:          ______________________________________________________________________
 Postal address:         ______________________________________________________________________
                         ______________________________________________________________________
 Town:                                                            Postal
                         _____________________________________________ code: ______________
 Country:                _______________________________________________
 Contact point(s):                                                Telephone: ______________
                         _____________________________________________
 For the attention of:   ______________________________________________________________________
 Email:                                                           Fax:
                         ___________________________________________________________

 Internet address (URL): __________________________________________________


II) ADDRESSES AND CONTACT POINTS FROM WHICH SPECIFICATIONS AND ADDITIONAL
DOCUMENTS (INCLUDING DOCUMENTS FOR A DYNAMIC PURCHASING SYSTEM) CAN BE OBTAINED

 Official name:          ______________________________________________________________________
 Postal address:         ______________________________________________________________________
                         ______________________________________________________________________
 Town:                                                            Postal
                         _____________________________________________ code: ______________
 Country:                _______________________________________________
 Contact point(s):                                                Telephone: ______________
                         _____________________________________________
 For the attention of:   ______________________________________________________________________
 Email:                                                           Fax:
                         ___________________________________________________________

 Internet address (URL): __________________________________________________


III) ADDRESSES AND CONTACT POINTS TO WHICH TENDERS/REQUESTS TO PARTICIPATE MUST BE
SENT

 Official name:          ______________________________________________________________________
 Postal address:         ______________________________________________________________________
                         ______________________________________________________________________
 Town:                                                            Postal
                         _____________________________________________ code: ______________
 Country:                _______________________________________________
 Contact point(s):                                                Telephone: ______________
                         _____________________________________________
 For the attention of:   ______________________________________________________________________
 Email:                                                           Fax:
                         ___________________________________________________________

 Internet address (URL): __________________________________________________




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ANNEX B (1)
INFORMATION ABOUT LOTS
LOT NO ___ TITLE ________________________________________

1) SHORT DESCRIPTION
____________________________________________________________
____________________________________________________________


2) COMMON PROCUREMENT VOCABULARY (CPV)


3) QUANTITY OR SCOPE
________________________________________________________________________________
________________________________________________________________________________

 If known, estimated cost excluding VAT(if applicable: give figures only):          Currency: ___
 _______________
 OR Range: between _______________ and _______________                              Currency: ___


4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACTOR STARTING/COMPLETION
(if applicable)

 Duration in months: __            OR days: ____ (from the award of the contract)


  OR Starting             __________ (dd/mm/yyyy)
  Completion              __________ (dd/mm/yyyy)



5) ADDITIONAL INFORMATION ABOUT LOTS
________________________________________________________________________________
________________________________________________________________________________




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