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Draft transport policy - Northamptonshire County Council

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Draft transport policy - Northamptonshire County Council Powered By Docstoc
					                                                        DRAFT



                                               NAME OF SCHOOL




                                             TRANSPORT POLICY




I, Mr/Mrs/Miss                                have read the (Name of School)
Transport Policy and agree to comply with all conditions.



Signed ..................................................................


Date .....................................................................
                            USE OF SCHOOL MINIBUS


This School transport policy includes the Standard for Drivers Using Vehicles at Work, the
County Councils Drivers Guide and Minibus Guidelines as standard and good practice for all
drivers.

      All staff / volunteers wishing to drive the school minibus or a hired minibus must
       undergo MiDAS training through the County Council. This has to be renewed every
       two years.

      All staff / volunteers who obtain their drivers licence after 1st January 1997 must
       obtain a Full Passenger Carrying Vehicle Licence (PCV) before being allowed to
       drive a minibus and also undergo the MiDAS training..

      All staff / volunteers minibus drivers must follow the procedures detailed in the
       SCHOOL MINIBUS RECORD

      Mr/Mrs/Miss                              is the Transport Co-ordinator for the school
       minibus. Staff wishing to receive advice or training should contact him/her.
                        TRIP ORGANISERS RESPONSIBILITIES



Arrangements and procedures for the organisation of visits or trips are detailed in the Staff
Handbook. Staff should refer to this prior to organising their visit or trip. In addition an
annual Residential Programme is published each September, this provides further details
concerning the planning of residential visits.

Transporting Pupils - Organisers Responsibilities

      The organiser is responsible for recording the names of all pupils and staff on the
       Educational Visit Information Sheet (EVIS) or Residential Education Trip
       Information Sheet (RETIS). Copies of these forms must be left with the Mr/Mrs/Miss


      If using more than one vehicle, car or bus your lists must indicate which pupils and
       staff are travelling in which vehicle. The teacher in each vehicle, or adults other than
       teachers must be supplied with a copy of the EVIS or RETIS of all the pupils on all
       vehicles.

      Teacher in charge must mark clearly any absences prior to commencement of the
       journey.

      The teacher on each vehicle will be responsible for ensuring that the pupils travelling
       with them on their form return in the same vehicle. Only in exceptional
       circumstances should a pupil change vehicles. Where possible the school should be
       notified of such a change.

      Only those coach companies who comply with the schools safety standards and are
       named on the list provided by the school and attached to this policy should be hired by
       the trip organiser.

      Use of private vehicles - see separate section in this policy.
                     USE OF PRIVATE VEHICLES (STAFF)


Members of staff who transport a student(s) in their own vehicle must complete and sign the
Private Vehicles Registration form and provide a copy of their driving licence and insurance
certificate before using their vehicle to carry students. The Registration form is available
from Mr Mrs Miss                                    to whom it should be returned with a copy
of the licence and insurance certificate.

Written permission from the parent/guardian of pupils travelling in staff vehicles must be
obtained by the member of staff.

The governors will consider only those staff whose licence is free of serious offences.

All vehicles should have breakdown/recovery AA/RAC etc in case of accident and/or
breakdown.
                PRIVATE VEHICLES REGISTRATION FORM



Name:


Vehicle (Make/Model)                                  Registration No.



1.      I am aware of and agree to abide by the Schools Transport Policy and have read the
        NCC Drivers Guide.

                                                                             YES/NO


2.      My vehicle is covered by a current Road Fund Licence and, if necessary, a current
        MOT certificate.


                                                                             YES/NO


3.      My insurance documents are fully comprehensive and cover my vehicle for business
        use.


                                                                             YES/NO


4.      My vehicle has been maintained and repaired in accordance with the manufacturers
        recommendations.


                                                                             YES/NO



5.      My vehicle is fully AA, RAC etc covered for breakdown and recovery.


                                                                             YES/NO



6.      I accept that I am responsible for checking that my vehicle is in good order, as
        described in the NCC Drivers Guide.


                                                                             YES/NO
7.         My vehicle is fitted with front and rear seat belts
                                                                                        YES/NO



8.         I accept responsibility for ensuring that the guidelines relating to seat belts in the
           Drivers Guide are implemented.


                                                                                        YES/NO




I agree to notify the School Governors of any endorsements to my licence that may occur in
the future.



Signed ............................................................................


Date ................................................................................


Approved ........................................................................
  ADULTS OTHER THAN TEACHERS TRANSPORTING STUDENTS




Parents or other adults who are qualified drivers acting on request by a member of staff or as
a volunteer must complete the Private Vehicles Registration Form available from Mr/
Mrs/Miss                                      before using their vehicle to transport students
on school business. A copy of their drivers licence must be provided and kept with the
completed registration form.

Sixth Form students who are qualified drivers and who use their own cars to carry fellow
students on school business/or activities must also comply with these requirements.

Written permission from the parent/guardian of pupils travelling in vehicles driven by Adults
other than Teachers or a student must be obtained.

Qualified drivers whose licence is free of serious driving offences will be accepted by the
School Governors.
                                     COACH HIRE


Staff who are arranging coach transport for pupils must use only those companies that meet
the standards set by the School Governors. This list can be found in the School Handbook.


Pro forma letter for coach companies:-



Dear


The Governors of (Name of School) are requesting that all coach firms who wish to be
considered for business with the school meet recommended safety standards.

Should you wish to be included would you kindly complete the following form and return it
to the school.

Yours faithfully
                                                  COACH COMPANY


Please confirm the following details:-

1.         (Coach Company) has a current Operators Licence                             YES/NO

2.         (Coach Company) has fully Comprehensive Insurance and
           full Passenger Liability (Please supply copies)                             YES/NO

3.         All (coach Company) coaches have received a Certificate
           of Initial Fitness,                                                         YES/NO

4.         All Coaches used by (Coach Company) have a current MOT.                     YES/NO

5.         All drivers employed by (Coach Company) have the appropriate
           Level PCV licence and adhere to the regulations governing
           drivershours.                                                          YES/NO

6.         All coaches used by (Coach Company) have the appropriate
           Vehicle Licence.                                                            YES/NO

7.         All coaches used by (Coach Company) are fitted with seatbelts.              YES/NO

8.         That (Coach Company) will ensure that all buses are in a clean
           state and maintained in the condition of fitness required by statute.       YES/NO

9.         (Coach Company) will ensure that prior to school use the First
           Aid box is complete and fire extinguisher is full.                          YES/NO


10.        That a mobile phone will be fitted to each coach supplied to
           the school.                                                                 YES/NO




Signed ....................................................................

				
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