MINUTES OF YARDLEY GOBION PARISH COUNCIL MEETING HELD 5 th April 2011 Present Cllrs R Westlake (Chair), Mrs T Adey, C Turl, C King, Ms L Stephenson, M Tunstall, & Mrs S Tapp, , District Cllr McCord, & residents Mr J Parker, Ms L Kershaw & Ms D Clark. 3507 1. Apologies for Absence: Cllr A Hutchin & County Cllr Walker. 3508 2. Council Matters: Cllr Westlake asked if the following urgent items could be included in the meeting under the appropriate headings – Anglian Water – allotment water bill £58.58 & P.A.Y.E. for Parish Council Clerks. Proposed by Cllr King and seconded by Cllr Turl. All Cllrs agreed. 2.1 Declaration of Interest: a) Cllr Stephenson declared an interest in Agenda item 5.4a. b) Cllr Westlake declared an interest in Agenda item 6.1j. 3509 3. Previous Meeting: 3.1 The Minutes of Meeting held 1.3.11 were then agreed/signed as a correct record. 3.2 Matters Arising: The Clerk was asked to circulate the PC’s advisory groups responses to the West Northamptonshire JPU Joint Core Strategy and the SNC draft strategy for the Conservation of the historic environment. 3510 4. Open Forum: Comments attached. 4.1 Parish Plan: Report from Representatives. Mr Parker advised that the application for the Neighbourhood Planning Vanguards scheme – now called Front Runners – had been successful. He had met with SNC to obtain clarification and a press release was being prepared. The Parish Plan is now known as a Neighbourhood Plan and has much higher status. The questionnaire will be ready for distribution shortly, and a stall at the May Fair was planned. Cllr Westlake wished to place on record the PC’s thanks for the huge amount of time and work that had gone into the application. 3511 5. Planning: 5.1 Applications received: a) S/2011/0253/FUL – 13 Chestnut Road. Two storey side extension. Cllrs observed as follows ‘We have no objections to the application, but we do have the following comments - The single spiral stair may not be acceptable to Building Control, particularly as the fire escape route is via a high fire risk area. We would also expect any neighbours concerns to be addressed.’ 5.2 Amendments: None. 5.3 Applications granted: a) S/2011/0029/FUL – Queens Oak Farm, Potterspury Lodge. Single storey side extension. Alterations to single storey rear extension comprising of rendering, replacement doors, windows and rainwater goods. Alterations to outbuildings involving replacement of roof, door and window. 5.4 Applications refused: a) S/2011/0051/FUL and S/2011/0052/LBC – 37 Moorend Road. Two storey rear extension with glazed link to main dwelling and single storey store. 5.5 Applications withdrawn: a) S/2011/0006/FUL – Land at Springfields Farm (Potterspury Parish). Erection of agricultural workers dwelling. 5.6 Outstanding Applications/Other planning. a) Changes to SNC planning delegation and reporting of application outcomes. Cllrs noted a change to the way applications were dealt with, and that a link to the application itself has been inserted into the ‘weekly list’, and the details should include whether the case was under Officer control. 3512 6. Finance: 6.1 ACCOUNTS APPROVED FOR PAYMENT: a) Clerk’s salary Mar 2011 £367.12 (000222). b) Clerk’s expenses Mar 11 £9.08 + £0.84 VAT = £9.92 (000223).. c) A H Contracts – dog bin emptying service Mar 2011 £80.70 + £16.14 VAT = £96.84 (000224). d) Mr Schumacher – caretaking of play areas and pocket park – Mar 2011– £50.00 (000225). e) BT – broadband £16.40 – paid by Direct Debit. f) N J Blackwell Garden Services – mowing contract – £358.61+ £71.72VAT = £430.33 (000226). g) CPRE Membership - £29.00 (000227).. h) Enterprise Inns – Coffee Pot field rent 1.4.11 – 30.6.11 £10.00 + £2.00 VAT = £12.00 (000228). i) Allen Groundcare Ltd - Brownsfield Rd-Warren Rd Verge/Ditch Refurbishment – £758.00 + £132.65 VAT = £890.65 (000229). (Nothing further had been heard from Allen Groundcare in response to the Clerk’s email, but advice had been taken and Cllrs agreed to pay their invoice less the £200.00 quoted for the disputed work). Cllr Stephenson took the Chair for the following item. j) Mrs H Westlake for Staples – photocopying for election leaflets – £35.50 (000230). k) R Wilson – Tree maintenance High Street and playing fields – £600.00 (000231). (The Clerk was asked to record the PC’s thanks for the work carried out.) l) Rentakeeper – Mole control annual contract – £504.00 + £100.80 VAT = £604.80 (000232). m) Mr R Weston – hedge flailing Coffee Pot field - £20.00 (000233). n) Anglian Water – allotment water bill £58.58 (000234). 6.2 PAYMENTS RECEIVED: a) Yardley Gobion Village Hall – mowing agency £191.80. 6.3 OTHER: a) Bank balances as at last statements – LTSB - £7,217.74 (14.3.11) (of which Parish Plan = £773.82) SW - £8,064.33 (1.1.11). b) P.A.Y.E. for PC Clerks. HMRC had withdrawn previous tax arrangements for all Clerks and therefore a P.A.Y.E. system needed to be set up. Cllr Westlake provided details of Ladywell Accountancy Services who made a charge of £25.00 per annum to set up and administer the system. Cllr Turl proposed and Cllr Stephenson seconded that the PC use their services if there was a requirement for the PC to employ an accountant. All in favour. c) Request from YGRC Committee for consideration of a donation towards hiring ‘The Bus’ for the May Fair on 1st May. After discussion Cllr King proposed and Cllr Adey seconded that in accordance with its powers under Section 142 of the Local Government Act 1972 a donation of £200.00 be made by the Council towards the hire of ‘The Bus’, with the hope that the Recreation Centre could negotiate accordingly. d) Request from YGRC Committee for consideration of a donation towards replacing lighting. After discussion Cllr Turl proposed and Cllr Tunstall seconded that in accordance with The Parish Councils Act 1957 section 3 and the Highways Act 1980 section 301 a donation of £200.00 be made by the Council towards replacing the non-functioning lighting along the path to the Recreation Centre. 6.4 Payments on behalf of the Parish Plan Steering Committee. None. 3513 7. Committee Reports 7.1 HIGHWAYS/RIGHTS OF WAY/MOWING a) Report from PC Representative – Cllr Westlake advised that Central Networks should be completing their work in the village shortly, and that he had reported a pothole on the A508/A5 roundabout to the Street Doctor. b) Brownsfield Rd -Warren Rd Footpath Verge Refurbishment. Please see Minute No 3512 6 i). Any offers of soil for the ditch were being gratefully received, but eventually the area would require smoothing and seeding. c) Public Rights of Way – It was agreed that the advisory group (RW, LS & TA) needed to RW arrange a meeting. Additionally there had been changes to the structure of the ROW team and LS Yardley Gobion was now in Area 3, with Allan Rigby as the Officer in charge. Paperwork TA placed on circulation. Cllr Adey advised that she wished to relinquish the Parish Path Warden role from May. Cllr Tapp reported that a kissing gate would be installed in the field behind the school. d) NCC – Urban Highway Grass Mowing 2011 – 136 Agreements. Discussed, and as the County Council would only be carrying out 3 cuts per year it was agreed that the PC continue as previously using a contractor, but reducing the number of cuts if possible. The Clerk was asked to sign the agreements on behalf of the PC. e) Storage of wheeled bins and recycling boxes. Following complaints from residents about bins and boxes left outside houses all week the Clerk had taken advice from SNC, who replied as follows ‘There is legislation the covers this matter. However, the Councillors at SNC would rather we worked together with residents regarding such matters before taking any enforcement action. Normally, we would write to advise householders over this matter and in the majority of cases this will have the desired effect. Also, many Parish Councils are including a few words in the local parish magazine or newsletter to highlight the inconvenience it can cause to wheelchair users, parents with pushchairs etc.’ 7.2 PLAYING-FIELD/VILLAGE TREES a) Monthly play area inspection reports. Mr Schumacher’s play area inspection reports, which were read out to the meeting by Cllr Westlake, mentioned a small amount of litter and dog mess RW in the Coffee Pot field, and that the Witches Hat equipment in the School Lane play area made a noise when turned. Cllr Westlake agreed to check this. There was also a wooden stake with a nail in it found in the middle of the play area which had been removed. b) Play Area improvements – including notices/signs for play area. The Clerk had obtained suggested wording for the signs, which was to be placed on circulation, and Cllrs agreed to look ALL at other play area’s signs for more ideas, so that the matter could be finalised. c) Coffee Pot field hedges – Mr Weston had flailed the hedges as agreed, and the Clerk was asked to arrange for a trailer to be brought to the field if possible so that volunteers could clear where the work had been carried out. d) Cllr King proposed and Cllr Adey seconded that a maximum of £100.00 be spent on pruning the cherry trees in Hesketh Road when appropriate. 7.3 ALLOTMENTS a) Allotment Report – An inspection had been carried out and it was noted that little work had been carried out on plots 9, 13, 15, 21 & 29. The Clerk was asked to write to the plotholders concerned and remind them of their obligations under their tenancy agreement, and also that there was a waiting list for allotments if they wished to relinquish theirs. b) There had been a complaint about ‘plastic’ sheeting on plot 35, which was allegedly encouraging vermin on neighbouring plots. Cllr Tapp agreed to investigate on behalf of the PC. ST c) An application had been received to erect a much smaller replacement shed on plot 4, but the PC’s plan did not show a shed on plot 4. The Clerk was asked to check with the plotholder concerned and then circulate neighbouring plotholders for their comments. d) Horse Field update – The signed lease had been hand delivered to Linda Mason the PC’s solicitor. 7.4 POCKET PARK – A spring tidy up was planned. Mr Schumacher’s inspection report had no comments. 3514 8. Y G VILLAGE HALL (CK) & YG RECREATION CENTRE (CT) a) Nothing to report from Representatives. b) Approval of letting of contract for replacement path to Recreation Centre. This matter had been ongoing for some time and as there were sufficient funds available Cllr Tunstall proposed and Cllr Tapp seconded that the PC go ahead with letting the contract for replacing the path, expecting that the work could be carried out during May or June. 3515 9. COMMUNITY ITEMS a) Neighbourhood Watch – anti social behaviour in the village near the shop had been reported to the Clerk. The police had been notified accordingly and were aware of the problem. All residents are requested to report any incidents to the police. The PC have very little powers to intervene – noise is dealt with by SNC and anti social behaviour by the police. Cllr Hutchin had advised that he wished to relinquish the Neighbourhood Watch Co-Ordinator role from May. b) Parish Council website. Cllr Westlake had added new photos to the site. 3516 10. CORRESPONDENCE – Literature for circulation – action required. a) CPRE – Are you prepared for the Localism Revolution? Invitation to meeting 14 th April. Great Houghton Village Hall – 6.30pm for 7pm. 2 places had been booked for Cllrs Stephenson and LS Westlake. RW b) South Northants Forum – 14th April Grange Park 7.30pm. 3517 11. Date of next meeting: a) 3rd May - ANNUAL PARISH ASSEMBLY 2011, 7.30pm in the Village Hall. Next Parish Council meeting details to be announced at a later date. Meeting closed 10.17pm. Open Forum District Cllr McCord advised that nominations for the elections would be announced on Wednesday 6th. SNC had responded to the Joint Core Strategy. SNC & Yardley Gobion Parish Plan had been successful in obtaining funding for ‘Front Runners’ and thanks were due to John Parker and the SNC team who put the proposal together. He agreed to take the matter of the IM ‘golden gravel’ forward. Ms Kershaw was concerned about brambles in the Coffee Pot field that had been cut down and left up against her fence. Cllr Westlake explained that work on the trees and hedges was ongoing and Ms Kershaw offered to help move the brambles.
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