HAWLEY CITY COUNCIL MINUTES

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					                      HAWLEY CITY COUNCIL MINUTES
                            AUGUST 6, 2012

The regularly scheduled semi-monthly meeting of the Hawley City Council was
held on Monday, August 6, 2012 in the City Council Chambers. The meeting was
called to order at 5:30 p.m. by Mayor Johnson with the following members
present: Johnson, Riedberger, Young, Holl, Fenske. Also present were Clerk
Treasurer Jetvig, Attorney Baer, Police Chief Glen Hanson, Deputy Clerk
Treasurer Schenck. Boy Scout Devon Pekas, and Ben Gunkelman.

A motion was made by Johnson, seconded by Riedberger to approve the
amended agenda. Ayes: All.

Riedberger stated that a Dangerous Dog Determination Public Hearing will be
held at 6:45 p.m., following the Council meeting.

Riedberger gave an update on the meeting held with Financial Advisor David
Drown regarding the City of Hawley Capital Improvement Plan. The City is in a
good financial position and our bonded indebtedness is in good shape.
Compared to other cities our size, the City of Hawley portion of property taxes
are low, but when the school and county taxes are added in, they push the taxes
up relatively high.

A lengthy discussion ensued regarding 4 lots in Prairie Hills Estates 2nd Addition
(Lots 10 & 11, Block 2 and Lots 7 & 8 Block 3). Clay County never recorded the
special assessments that the City of Hawley certified on these lots in 2005. In
2005 Bob and Helen Olson signed an Agreement of Assessment and Waiver of
Irregularity and Appeal for phase 2 work to be done in Prairie Hills Estates 2 nd
Addition. According to the Clay County Recorder’s Office the assessments were
never recorded on these lots because the Prairie Hills Estates 2 nd Addition plat
was not filed/recorded (as required by the owner of the property) by the end of
the year 2005. It was noted that one of the lots has been sold and is under
different ownership. These assessments have had all proper notice and
certification to Clay County are are considered “pending” because of the error in
recording.

Baer informed the Council that Minn Stat c. 429.071 provides “the council may
make supplemental assessments to correct omissions, errors, or mistakes in the
assessment relating to the total cost of the improvement or any other particular.”
He recommended the Council to call for and hold a public hearing with a written
notice mailed to the property owners for a Supplemental Assessment.

A motion was made by Johnson, seconded by Young to approve RESOLUTION
12-19 Resolution to hold a Supplemental Assessment Public Hearing on
September 10, 2012 at 6:30 p.m. to correct the recording error on the pending




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special assessments on Lots 10 & 11, Block 2, and Lots 7 & 8, Block 3 in Prairie
Hills Estates 2nd Addition. Ayes: All.

Johnson gave an update on Alderon Industries’ ground breaking ceremony on
their property just outside the western City limits.

Johnson updated the Council on the Industrial Park water/sewer project. All
water and sanitary sewer lines should be installed by the end of this week.

The Council reviewed the following cleaning service bids for the library: DJM
Development, LLC DBA Clean by Design for $50/week, and annual bid of $125
for carpet cleaning(if requested) and $100 for washing windows (if requested),
Tamara L. Marvig/Sunrise Cleaning(bid not signed) for $50/week, no bid for
carpet cleaning and $150 for washing windows, Julia A. Knauss for $88/week, no
bid for carpet cleaning and $150 for window washing, and Jill Huesman(bid not
signed) for $100/week, and no bid for carpet cleaning or window washing.

A motion was made by Johnson, seconded by Riedberger to approve the bid
from DJM Development, LLC – DBA Clean by Design, for one year of cleaning
services at the Hawley Library, in the amount of $50/week, and $125 for carpet
cleaning if requested, and $100 for window washing if requested, contingent on
receipt of proof of insurance. Ayes: All.

A motion was made by Johnson, seconded by Riedberger to approve the airport
grant close-out report for the slurry seal project, with a final reimbursement
request of $7,809.00. Ayes: All.

It was discussed that Resolution 12-18 pertaining to the administration of the
Wetland Act of 1991 that was adopted by the Hawley City Council on July 23,
2012 did not contain all the language requested by the state. The Council revised
the resolution to correct the language.

A motion was made by Johnson, seconded by Holl to approve RESOLUTION 12-
18R Resolution Regarding the Administration of the Minnesota Wetland
Conservation Act. Ayes: All.

Fenske reminded the Council and public of the Nite to Unite event scheduled for
August 7, 2012 at 5:00 p.m. in Westgate Park.

Police Chief Hanson appeared before the Council with a police department
update. Citations were down for the second quarter of 2012. The department has
lost one part-time officer to other employment and may be losing another one.

A discussion ensued regarding the search for the individual that walked away
from the Hawley Senior Living facility. A code red was issued and several
agencies and volunteers participated in the search. The individual was found the



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following morning. It was noted that the code red text message did not contain
enough information. Hanson will check on the matter.

Young informed the Council that the 2011 Fire Relief audit has been submitted.

A discussion ensued regarding the diversion pipe repair project. The project has
gone out for bids. Bids are due to Erik Jones, Houston Engineering, by August
13, 2012 and will be presented to the Buffalo Red River Watershed District Board
that evening. Young and Fenske will plan to attend that meeting.

Young stated that Dean Whaley has made a counter offer for the purchase of his
land for the Buffalo River Remeandering project. The Corp of Engineers is
waiting to get onto the property to survey, etc. The matter was sent to committee
for review.

Young informed the Council that Congress and the Administration are talking
about legislation that would eliminate or limit the use of tax-exempt bonds by
State and Local government or to change the ability of investors to claim the
exemption.

A motion was made by Young, seconded by Johnson to approve RESOLUTION
12-20 Resolution In Support of the Preservation of Tax Exempt Financing. Ayes:
All.

Holl gave the Council a Park Board update. The Hawley Golf Club is in favor of
the disc golf course design. Dan Kuhn has signed off on a copy of the final
course layout.

The Council reviewed the following bids for the concrete tee boxes for the disc
golf course: BW Custom Concrete, Inc. in the amount of $7,000, and Johnson
Construction in the amount of $5,550(includes a $1,200 deduction as a
contribution to the parks). Holl stated that Johnson Construction asked that their
name be listed on the signage for the contribution if their bid is accepted.

A motion was made by Holl, seconded by Young to approve the bid from
Johnson Construction in the amount of $5,550 for the installation of the 18
concrete tee boxes for the disc golf course in Riverbend Park, as recommended
by the Park Board. Ayes: All.

Paris Permenter, with help from other boy scouts and adults, will be installing the
disc golf baskets for his Eagle Scout project.

Holl stated that the Hawley Jaycees are interested in being a primary sponsor for
the disc golf course.




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Devon Pekas appeared before the Council stating that he will be working with the
Park Board, the Sign Post and the disc golf course designer on the signage for
the disc golf course as an Eagle Scout project. Pekas is putting together a plan to
present to the Park Board.

A motion was made by Holl, seconded by Johnson to accept the letter of
resignation from the Park Board submitted by Matt Martodam. Ayes: All.

Johnson thanked Martodam for his years of service to the Park Board.

Young gave the Council an update on the CGMC conference.

A motion was made by Johnson, seconded by Riedberger to approve the
following consent items:
  -07/23/12 minutes
  -07/26/12 public hearing minutes
  -Minnesota Revenue re: 2013 Certified LGA
  -LMC 2012 Regional Meetings
  -LMC Land Use Series
  -Local Flavor Strategy
  -County Auditor’s Notice of Primary Election
  -August 2012 Meetings Calendar
The motion carried by a vote of Ayes: All.

A motion was made by Riedberger, seconded by Fenske to approve the following
accounts payable:

The motion carried by a vote of Ayes: All.

There being no further business at 6:40 p.m. it was moved by Fenske, seconded
by Riedberger that the meeting be adjourned. Ayes: 4. Nay: Holl.

Attest:



______________________                       ______________________
Gary E. Johnson                              Lisa Jetvig
Mayor                                        Clerk Treasurer




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