Financial Mgmt II 10 Supply Equipment Furniture IT Purchases

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					                           Education and Workforce Development Cabinet
                              Office of Career and Technical Education


               SECTION 10 – FINANCIAL MANAGEMENT

            Supply, Equipment, Furniture and IT Purchases



    1. Purchasing Requests
    2. Equipment
    3. Supplies



Forms Link:
     Equipment Purchase Request
     Executive Order 2008-2011 Request Form (Computer)




                                     Equal Education and Employment Opportunities M/F/D



OCTE                                                                                                      PPM
Rev: 08-07-06; 07-08-08; 07-21-08;                                                        Financial Management
06-30-09; 07-07-09; 07-14-09
Purchasing Requests:

Prior to purchasing, Area Supervisors must approve school requests for:

        Classroom supplies over $1,000 and up to $3,000
        Classroom furniture over $1,000 and up to $5,000
        Equipment over $1,000 and up to $5,000 (excluding computers)
        Administrative furniture over $1,000

After receiving Area Supervisor’s approval for items in this range, the schools may place
the order.

For IT accessories under $1,000, the Division of Technology Services shall be contacted
prior to ordering.

All IT equipment (regardless of amount) and supply/equipment and furniture items
exceeding above amounts require completion of an Executive Order Request Form, Area
Supervisor approval, submission to the Budget Branch designee, and Finance approval
prior to purchasing.

Equipment
Equipment is considered a unit of furniture, an instrument, a machine, an apparatus, or a
set of articles that meet ALL of the following conditions:
        (1)     It retains its original shape or appearance with use.
        (2)     It is non-expendable; that is, if the article is damaged or if some of its parts
                are lost or worn, it is more feasible to repair it rather than replace it.
        (3)     It costs $250 or more.
        (4)     It does not lose it’s identity through incorporation into a different or more
                complex unit or substance.


Supplies
The principal is responsible for managing the funds that are budgeted to the area
technology center and for allocating classroom supply funds to each program area.
Supplies, as it applies to the Kentucky TECH schools, means any article or material which
meets any one (1) of the following conditions:
      (a)      Is consumed in use;
      (b)      Loses its original shape or appearance with use;
      (c)      Is expendable - If the article is damaged or some of its parts are lost or
               worn, it is usually more feasible to replace it with an entirely new unit
               rather than repair it;
OCTE                                                                                   PPM
Rev: 08-07-06; 07-08-08; 07-21-08;                                     Financial Management
06-30-09; 07-07-09; 07-14-09
         (d)      Loses its identity through incorporation into a different or more complex
                  unit or substance




OCTE                                                                                 PPM
Rev: 08-07-06; 07-08-08; 07-21-08;                                   Financial Management
06-30-09; 07-07-09; 07-14-09

				
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