Elkhorn Middle School
Athletic/Extracurricular Policy 2010
The following policies and procedures shall be followed by EMS student/athletes
(*) in the 6th, 7th, and 8th grades who are participating in athletics. EMS adheres
to the standards required by the Bluegrass Middle School Athletic Conference.
* EMS student/athlete is defined as a student presently enrolled in EMS.
Grades and Eligibility for Participation
All policies and procedures not stated in this policy should refer to the
Bluegrass Middle School Athletic Conference (BMSAC) Manual. Any other
policies not found in the BMSAC should refer to the Kentucky High School
Athletic Association (KHSAS) handbook.
EMS athletic policy meets and exceeds the standards of the Bluegrass Middle
School Conference policy. To participate in EMS athletics, every athlete in every
sport will be monitored by a mid-term and nine-week grade check by the athletic
director and/or coach. Grade reports and attendance are recorded in our
attendance/grade system, Infinite Campus. Grade reports can be monitored on
a weekly basis in Infinite Campus (IC) Coaches will report player’s names to the
Athletic Director who will be responsible for placing student names in athletic
groups (soccer girls, soccer boys, football etc.) In the case of intramural athletic
events, the director of the intramural program will assign student players to a
coach and be responsible for reporting student players to the Athletic Director
who will place these names in the appropriate athletic group for grade reports.
HERD expectations: H= Honesty E= Excellence R= Responsibility D= Determination
These expectations create systematic rewards for all students who are being
successful in both academic and behavior goals. There may be a particular
event that may be athletic oriented and specific requirements are stated for
students to participate. EMS requires a “C” or better (recorded on the most
recent grading report). Students can have no more than one D-Hall per grading
period and zero ODR’s( per grading period) to participate in any extracurricular
activity as a reward documented by our reward system.
Participation is defined to include trying out, practicing, and playing in
games/matches, contests etc
In order to try out for extracurricular activities (including intramurals), a student
must maintain a passing grade (D or better) in each class for which they are
enrolled. For the purpose of this policy, a grade is defined as the 4-1/2 week
progress report card grade, or if prior to this date in the grading period, the
previous 9-week report card grade. If less than 4-1/2 weeks into the 1st 9-week
grading period, then the final 9-week report card grade from the previous school
year will be used. Therefore, any student that receives an F in any class will not
be allowed to try out.
An F letter grade is equivalent to less than 64.50% will be seen as 65% on IC.
Application deadlines for athletes may not apply to students from the household
of an active duty service member transferring into the district before or during the
Playing and Participating
For the purpose of this policy, grades for practicing and participating will be
calculated at the end of the school day each Thursday of the school year using
the current 9-week grade in each class. Any student with a grade less than
64.50% (F) in any class will not be allowed to participate. Students or Coaches
will be notified of their eligibility status on Friday of each week (unless due to
extenuating circumstances to be approved by the principal). This eligibility status
week runs from Monday through Saturday. A student who remains ineligible for 4
consecutive weeks will automatically be dismissed from the team.
The student will be allowed one (1) year eligibility for each year of middle school.
If a student has been retained, they will be ineligible for participation in athletics
the following year. (Example: A 7th grader who is retained is not eligible to
participate the following 7th grade year.
Playing and Participating
The athlete must be age appropriate for the grade level participation of a
sport as defined by Bluegrass Athletic Conference Policy.
Each athlete must have a completed physical on a current KHSAA
Physical Form before they are allowed to participate in any sport. A
completed KHSAA physical form is good for one year from the date it is
signed by a physician. This physical form can be found by going to the
KHSAA site and clicking on general forms. This is general form G-4
Students must be in attendance at school to participate in a practice or
game for that given day. A student must be in attendance for at least one-
half of the school day to participate in a game or practice on a given day.
Each student athlete and parent/guardian will read and sign the student
athlete code of conduct, parent code of conduct, MRSA information sheet
and Franklin County Schools Transportation Acknowledgement forms.
Parents/guardians are responsible for holding to the code of conduct and
acknowledge the consequences of violation of the code.
Each student athlete by reading and signing the code of conduct
acknowledges the consequences of violation of the code. All violations of
the code will result in a consequence. Violation of any and all of the
code of conduct/ethics can result in immediate dismissal from the
Detention must be served before participating in practice or games- Athletes may
not skip a d-hall to attend practice or games.
STEP or Friday Night School
STEP or Friday Night School must be served before participating practice or
games.( Students receiving this consequence will not receive special scheduling
of the FNS or STEP to compete in an athletic event) This is a violation of the
student athletic code of conduct and if student continues to receive STEP/Friday
Night School, it will result in the athlete dismissal from the team. The second
assignment to STEP places the student/athlete on probation. The third
assignment of STEP will result in dismissal from the team. Placement of
probation lasts the duration of the activity/season of the sport.
Students who receive in or out of school suspension are ineligible for any
game(s) and/or practice(s) scheduled for the days of assignment. Students must
serve the consequence before they can become eligible again. If in school or
out of school suspensions are broken up by weekends, students will miss any
games/practices held during this time. The second suspension will place the
student/athlete on probation. If a student is suspended for more than 5 days, it
will place the student on automatic probation and possible dismissal from the
team as decided by athletic committee made up of administration and athletic
director. Further suspensions will not be tolerated. The third suspension
assignment will result in the student being dismissed from the team and possible
limitations to other extracurricular activity in school. Placement of probation lasts
the duration of the activity/season of the sport.
Behavior and Academic eligibility requirements will be in place for all
extracurricular activities in which a student performs or represents the
All athletic events shall be scheduled to allow students to be home by 10:00 p.m.
on Monday through Thursday evenings.
No outdoor athletic activities, games or practices begin after 9 pm due to
All outdoor athletic or extracurricular activities follow KHSAA heat index
When school is closed on a scheduled day, all extracurricular activities will be
cancelled. The principal and athletic director may make exceptions for
All practice and game schedules shall be turned in to the principal (through the
athletic director) for approval at least two weeks prior to the start of try-outs. The
approved practice and game schedule will be given to the principal, assistant
principal, athletic director, program manager, bookkeeper, and secretary at least
one week prior to tryouts.
Coaches will be required to sign the coaching contract in the EMS Coaches
Handbook and agree to adhere to all policies as defined within the handbook
prior to accepting the position.
Any EMS student dismissed from a team may appeal to the athletic Committee
who will conduct a hearing and have final say on dismissal. The Athletic
Committee is made up of administrators, coach(s) and athletic director.
Both parenting and coaching are extremely difficult vocations. By establishing an
understanding of each position, we are better able to accept the actions of the
other and provide greater benefits to our students. As parents, when your child
becomes involved in our program, you have a right to understand the
expectations placed on your child. This begins with clear communication from the
coach of your child's team.
Communication You Can Expect From the Coach
Philosophy of the coach.
Expectations the coach has for your child as well as all team
Location and times of all practices and contests.
Team requirements; i.e.: special equipment, off-season conditioning.
Procedures should your child be injured during practices or contests.
Discipline that results in the denial of your child's participation.
Communication Coaches Can Expect From Parents
Concerns expressed directly to the coach.
Notification of any schedule conflicts well in advance.
Specific concerns regarding a coach's philosophy and/or expectations.
As your child becomes more involved in the programs of Elkhorn Middle School,
they will experience some of the most rewarding moments of their lives. It is
important to understand, however, that there may be times when things do not go
the way you or your child wishes. At these times, appropriate discussion with the
coach is encouraged.
Appropriate Concerns to Discuss with Coaches
The treatment of your child mentally and physically-
Ways to help your child improve.
Concerns about your child's behavior.
As a parent, it is very difficult to accept your child's not playing much as you may
hope. Coaches are professionals. They make judgments based on what they
believe to be best for all students involved. As you have seen from the list above,
certain things can be and should be discussed with your child's coach. Other
issues, such as those listed below must be left to the discretion of our
Issues Not Appropriate to Discuss with Coaches
Play calling and game strategy.
There are situations that arise that may require a conference between the coach
and parent. This dialogue is encouraged. It is important that both parties have a
clear understanding of the others position. When a conference is necessary, the
following procedure should be used to help promote a resolution of the concern.
Procedure to Use in Discussing Concerns with a Coach
1. Call (or email) to set up an appointment. Please keep in mind that most of our
coaches are classroom teachers and meeting time during the academic day may
be limited. Coaches email addresses can be found on the athletic website.
2. If the coach cannot be reached, please call the Athletics Director at EMS.
3. Please do not attempt to initiate a discussion or confront a coach before or
after a contest or practice. This can be an emotional time for all parties. Meetings
in this setting usually do not promote resolution.
The Next Step
What can a parent do if the meeting with the Coach did not provide a
1. Call and set up an appointment with the athletic director to discuss the
situation further with you, your son or daughter and the coach.
2. At this meeting, further appropriate steps can be discussed and determined.
Student Athlete Code of Conduct/ Parent Code of Conduct/
MRSA and Franklin County Schools Transportation
I acknowledge that I have read and agree to follow the Student Athlete Code of
Conduct and the Parent Code of Conduct and the MRSA Acknowledgement.
I understand that MRSA can be a serious infection. I understand that precautions
must be taken by the administration, coach, athletic trainer, athlete and parent. I
understand that with all precautions taken MRSA is not completely preventable
but with following the guidelines on the MRSA info sheet attached that we can
reduce the risk of infection. I agree to follow the recommended precautions to
help reduce the chance of infection.
Student’s Signature Date
Student’s Name (Please Print)
Parent’s Signature Date
Parent’s Name (Please Print)
PARENTAL PERMISSION FOR EXTRA-CURRICULAR ACTIVITY/STUDENT
This form is used to establish formal parental permission for student
I, ____________________________________, parent/legal guardian of
________________________________, hereby grant permission to Franklin
County Public Schools to transport my child to the activities listed on
their sports schedule. My child participates in the extra-curricular activities of
EMS Parent/Guardian Code of Ethics
1. I hereby pledge to provide positive support, care, and encouragement for my
child participating in sports by following this Parent/Guardian Code of Ethics.
2. I will model good sportsmanship, always casting a positive light on our team,
school, and community.
3. I promise to help my child enjoy the sport’s experience by attending as many
games as possible being a respectable fan, and transporting my child to and
from practices as needed.
4. I will place the emotional and physical well-being of my child ahead of winning
the game. I will do my very best to make sports fun for my child and will attempt
to relieve the pressures associated with winning and losing.
5. I will support coaches and officials who work with my child in order to
encourage a positive and enjoyable team experience for all.
6. I acknowledge that decisions about playing time are the sole responsibility of
the coach and that any discussions about playing time are to be based on
changes and/or improvements that my child needs to make if he/she is to earn
more playing time.
7. I acknowledge that discussions about the performance of student athletes,
other than my own child, are not appropriate and I will refrain from such
8. I will teach my child to respect other players, coaches, fans, and officials,
regardless of race, sex, creed, or ability.
9. I will demonstrate positive support for all players, opponents, coaches, and
officials at every game, practice or other sporting events.
10. I will encourage, not criticize the performance of the team, or a member of
the team immediately after a game.
11. If my child has concerns about his or her role on the team I will encourage my
child to talk to the coach first before I call the coach to discuss the matter. If an
issue arises at a game or practices that I feel needs to be addressed, I will
schedule an appointment with the coach to address the issue appropriately. I will
remember that playing time, team strategy, and or other student athletes
positions or performance are not appropriate topics for discussion.
12. I will immediately report to the head coach and principal any incident of
hazing reported by my child or any other student-athlete.
In the event that any adult acts in a way counter to the spirit of Code of
Conduct, the administration has the authority to issue appropriate actions.
Such actions could be, but are not limited to, game/season/school year
prohibition from attendance at any school sponsored extracurricular
activity. Teachers acting as supervisors during athletic events have the
right to ask an adult to leave if their behavior is counter to the spirit of the
Code of Conduct. Such actions could be, but are not limited to, prohibition
from attendance at any school sponsored extracurricular activity as
determined by the school administration.
EMS Student-Athlete Code of Ethics
1. I hereby pledge to provide positive support, care, and encouragement for my
team and coaches by following this Student-Athletic Code of Ethics
2. I will model good sportsmanship in a way that casts a positive light on our
team, school and community.
3. I will place academic achievements as the highest priority and therefore will
dedicate myself to be a scholar-athlete. I will seek help when I need it or when
I’m struggling academically.
4. I acknowledge that decisions about playing time are the sole responsibility of
the coach and that any discussions about playing time are to be directed to my
5. I am aware that nothing worthwhile is accomplished without hard work and a
sincere desire to succeed. This means making a commitment to attend all
practices and games, and being willing to sacrifice one’s own desires for the
good of the team.
6. I will respect my teammates and opponents, coaches, fans, and officials
regardless of race, sex, creed, or ability.
7. I will respect all equipment and facilities and be responsible for all issued
equipment. I will return all equipment at the end of the season.
8. I will be a positive role model for others and will represent my family, school
and community by following the student code of conduct at all times.
9. I will refrain from the use of alcohol, tobacco, and illegal drugs, anabolic
steroids, or any illegal substance that could alter my natural physical
development and/or performance.
10. I will refrain from the use of profanity, vulgarity, and other offensive language
11. I will not participate in any form of hazing.MRSA INFO SHEET
What is it?
MRSA is a staph bacteria that is resistant to common types of antibiotics. Staph
bacteria are one of the most common causes of skin infections and can cause
pneumonia, surgical wound infections and bloodstream infections. These can
become life-threatening infections if not treated properly. Recently, MRSA
become more common in the community setting.
What does MRSA infection look like?
Staph infections often begin with an open wound- allowing the bacteria to enter
the body and develop into an infection.
Pimples, boils, or blisters which become red, swollen, painful, or have pus
or other drainage.
Sometimes mistaken for spider bites
Any cuts or scrapes on the body
Is MRSA infection treatable?
Most staph and MRSA infections are treatable with antibiotics. If you go to your
physician with a possible infection, ask them to culture the infection so they know
what type of antibiotic to put you on.
Drainage of skin boils or abscesses should only be done by a physician. DO
NOT attempt to squeeze or drain a boil yourself. This will only spread the
How to prevent MRSA or staph infection.
MRSA or staph infections are spread through physical contact or touching
surfaces the infection has come in contact with- i.e., sports equipment, weight
equipment, tables, lockers. Clean with EPA registered cleaners:
PRACTICE GOOD HYGIENE!
Keep your hands clean by washing thoroughly with soap and water or using an
alcohol-based hand sanitizer
Clean ALL cuts and scrapes daily with soap and water. Put over the counter
triple antibiotic ointment on the wound and cover. This is especially important
during physical activity when you are around other people. Keep wound covered
daily until it is totally healed.
AVOID contact with other people’s wounds or discarded bandages.
AVOID sharing personal items such as towels, clothing, razors.
DO NOT share equipment if it has not been wiped down first with an alcohol
Shower after practices or games.
Take practice clothing home every night and wash it in hot water with detergent.
Dry on a hot setting. Do not wear dirty clothing for practice or games.
Wash sheets, towels or clothing at home that has come in contact with your open
wound with hot water