Appeal against assessment outcomes by pW9tEG9T

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									Last updated August 2011



Form AAF1
Academic Appeals against Decisions of a Board of Examiners

Should you need advice on completing this form please contact either the Student Appeals & Complaints Manager (T: 01252
892911; E: academic_appeals@ucreative.ac.uk) or the Student Union (T: 012520710263 E: union@ucreative.ac.uk).

Student information
Student Name:                                                                        Student Number:
Course Title:                                                                        Campus:
(e.g. BA Fine Art)
Year of Course:

Contact details – please note that contact will be via email unless otherwise specified
                            UCA:
Email addresses:
                            Personal:
Phone number:

Contact Address(es):
(Please give term-time
and home address if
different)


Summary of appeal
I am appealing on the following ground(s):
Please tick one or both grounds. These grounds are set out in the University’s Academic Appeal Regulations. Note that your
supporting statement will need to demonstrate how your appeal meets the selected ground(s).

       3.1.1         that there has been significant administrative or procedural error on the part of the University which has
                     materially disadvantaged the student, such that had it not been for the error the decision of the Board would
                     probably have been substantively different;

       3.1.2         that a student’s assessment performance was adversely affected (including as a result of non-submission) by
                     circumstances outside the student’s control (mitigating circumstances) and which the student was unable, or for
                     valid reason(s) unwilling, to divulge to the Board before the Board of Examiners reached its decision, such that
                     the student was materially disadvantaged and had it not been for those circumstances the student’s performance
                     would have been significantly better (including as a result of submission) and the decision of the Board would, as
                     a consequence, have been substantively different.

Against which decision of the Board of Examiners are you appealing?
Please tick one option only. If you wish to appeal against more than one decision you should complete a separate form for each.

   A    Mark / result of one or more assessment components
        Unit code                      Unit Title                                               Assessment component   Mark*   Result*




   B    Mark / result of one or more units
        Note that you may only select this option if you have ticked 3.1.1 above (i.e. that you are appealing on grounds of
        administrative or procedural error)
         Unit code                                      Unit Title                                     Mark*       Result*




          *Please refer to paragraph 4.2.1 of the Common Credit Framework for further details

   C    Final award outcome / classification
        Note that you may only select this option if you have ticked 3.1.1 above (i.e. that you are appealing on grounds of
        administrative or procedural error)
                                                     Award Title                                     Classification awarded
                            (e.g. BA Fine Art; Dip HE Fine Art; MA Fine Art etc.)                  (e.g. 2:2, Pass, Merit etc.)


   D    Progression (i.e. the decision of the Board of Examiners is that you may not progress to the next Stage of the course)
        Note that you may only select this option if you have ticked 3.1.1 above (i.e. that you are appealing on grounds of
        administrative or procedural error)
        Please confirm the Board’s decision in respect of your progression to the next Stage of your course, against which you
        wish to appeal:




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   E    Re-assessment (i.e. the decision of the Board of Examiners is that you may not be permitted a re-assessment
        opportunity in a unit, or that you be required to undertake a resit or retake in a unit)
        Note that you may only select this option if you have ticked 3.1.1 above (i.e. that you are appealing on grounds of
        administrative or procedural error)
        Please confirm the Board’s decision in respect of re-assessment, against which you wish to appeal:




   F     Other
         Please give details of any other decision of the Board of Examiners against which you wish to appeal:




Supporting Statement
You must now provide a written statement explaining in detail why you are appealing the Board’s decision. Your statement must
refer to the ground(s) for appeal you have selected above and, to be successful, must demonstrate that those grounds have been
met. Please note in particular that if you are appealing on grounds of mitigating circumstances (3.1.2 above) you will need to
demonstrate why you were unable to present these circumstances before the Board reached its original decision. Additionally, if
you are appealing on grounds of mitigating circumstances in respect of an assessment that you submitted or for which you
presented yourself, in accordance with the University’s “fit to sit” policy (see section 3.2 of the Academic Appeal Regulations) you
will also need to demonstrate why, when you submitted or presented yourself for assessment, you were not able to determine that
you were not fit to be assessed. Please use the box below or, if completing a hard copy of this form, attach your statement to this
form – your statement must be typed.




Supporting Evidence
When you submit this form you must also include all relevant supporting evidence (e.g. a doctor’s note, relevant University policy,
witness statements etc.). Note that it will not be possible to take into consideration at a later date documents which you do not
provide at the same time as your statement.

Declaration
I confirm that I have completed this form in full, and that I have included:

       A supporting statement

       Documentary evidence to support my claim, where relevant

I have read and understood the guidance notes accompanying this form, the University’s Academic Appeals Regulations and, if I
am an Undergraduate or a Taught Postgraduate student, the University’s Common Credit Framework Regulations, and I believe
that I have grounds to present this appeal. I understand that the University regards the submission of false information as a very
serious offence.

Signed …………………………………………………….                                     Date ………………………..

Please send this form to the Student Appeals & Complaints Manager at UCA Farnham, either by post or by email to
academic_appeals@ucreative.ac.uk. The form must be received by 5.00pm on the 10th working day following publication of the
decision against which you are appealing. Appeals received after the deadline will not be considered.




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FOR OFFICIAL USE ONLY

ACADEMIC REGISTRY USE ONLY

Received by (initials)     ………      Date:      ………        Acknowledgement letter sent:      ………          Case ref no.      …………..

Stage 1 – consideration by SACM / AR
       Prima facie case                     No prima facie case           Date decision notified         ………………….
   AR Review requested?        Y             N                            Date received                  ………………….
       Prima facie case                     No prima facie case           Date decision notified         ………………….

Stage 2 – consideration by Board
   Date sent to Chair        ……………………..                                   Date received from Chair         ……………….
       Reject                      Uphold                                    Modify
   Date decision notified     ……………………

Stage 3 – Appeal to AR
   Date Received                 ……………………                     Date received ……………………..
   Grounds met?                  Y   N                        Date decision notified ………………….

Stage 4 – Appeal Panel
   Date student notified of hearing date:      ………………….                     Date of Hearing         ……………………..
       Reject                             Uphold
   Date decision notified               ………………………………..


Stage 1 – For Student Appeals & Complaints Manager’s Use Only
I have considered this student’s representations against the criteria stated at paragraph 4.4 of the Academic Appeals Regulations,
and confirm, in my opinion:
                                                                                                                        Yes    No
1    that the academic appeal was submitted by the stated deadline
2    that the academic appeal was submitted on the correct form
3    the form was completed in full, and, where relevant, the form was accompanied by supporting evidence
4    that the academic appeal is not based solely on a challenge to academic judgement
Either, in respect of an academic appeal based on the grounds stated at paragraph 3.1.1 above:
5     that there is evidence of administrative or procedural error on the part of the University
6    that where there is evidence of such an error, the error had the potential to materially disadvantage the appellant
Or, in respect of an academic appeal based on the grounds stated at paragraph 3.1.2 above
7     that the reported circumstances were outside the appellant’s control
8    that the appellant was unable or, for valid reason(s), unwilling to divulge such circumstances to the Board before
     the Board reached its decision
9    that where such circumstances exist they had the potential to adversely affect the appellant’s assessment
     performance
10   that the alleged circumstances are true
11   that, in cases where the academic appeal is against a decision of a Board of Examiners in respect of an
     assessment which the appellant has already submitted or presented, the nature of the alleged circumstances
     had the potential to impair the appellant’s judgement in determining that s/he was fit to be assessed
12   that the academic appeal is against a decision in relation to individual assessment components or units

Only where all of the relevant criteria are met may a determination of a prima facie case be made. I therefore determine that:

      There is a prima facie case                                 There is not a prima facie case

Further reasons for my decision are as follows:




Name …………………………………..                               Signature ………………………………                              Date …………………………..


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Stage 2 – For Chair of Board of Examiners’ Use Only

I have consulted with all members of the Board and confirm that the Board has considered this student’s representations against
the criteria stated at paragraph 5.3 of the Academic Appeals Regulations. I confirm, in the opinion of the Board:
                                                                                                                     Yes    No

1     that the academic appeal is not based solely on a challenge to academic judgement
Either, in respect of an academic appeal based on the grounds stated at paragraph 3.1.1 above:
2     that there was administrative or procedural error on the part of the University
3     that such error was significant
4     that such error materially disadvantaged the appellant, such that had it not been for the error the decision of the
      Board would probably have been substantively different
Or, in respect of an academic appeal based on the grounds stated at paragraph 3.1.2 above
5      that the appellant’s performance was adversely affected by circumstances outside the appellant’s control
6     that the appellant was unable or, for valid reason(s), unwilling to divulge such circumstances to the Board before
      the Board reached its decision
7     that the appellant was materially disadvantaged by such circumstances such that had it not been for those
      circumstances the appellant’s performance would have been significantly better and the decision of the Board
      would, as a consequence, have been substantively different
8     that, in cases where the academic appeal is against a decision of a Board of Examiners in respect of an
      assessment which the appellant has already submitted or presented, due to the nature of the mitigating
      circumstances the appellant was not fit to determine that he/she was not fit to be assessed when deciding to
      submit or present for assessment
9     that the academic appeal is against a decision in relation to individual assessment components or units

Only where all of the relevant criteria are met may the appeal be upheld. The Board therefore determines that:

      The appeal is upheld                                         The appeal is not upheld

Further reasons for the Board’s decision are as follows:




Where the appeal is upheld, the Board has determined that:

      The original decision of the Board be modified, and the details of the modified decision are as follows:




      The original decision of the Board not be modified, and the reasons for this are as follows:




Name …………………………………                       Signature ………………………………                     Date ………………………




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Stage 3 – For Academic Registrar’s Use Only

I have considered against the grounds stated at paragraph 6.3 and 6.5 of the Academic Appeal Regulations the request to refer the
matter for a hearing by an Appeal Panel, and confirm, in my opinion:
                                                                                                                      Yes      No

1     that there might have been a significant procedural error in the Board’s consideration of the academic appeal
      which has materially disadvantaged the appellant, such that had it not been for the error the decision of the
      Board might have been substantively different
2     that the reasons provided by the Board for its decision might be insufficient to support that decision

Only where one or both of these grounds is met may the request be accepted. I therefore determine that:

      The request to refer the matter for a hearing by an Appeal Panel is accepted

      The request to refer the matter for a hearing by an Appeal Panel is rejected

Further reasons for my decision are as follows:




Name …………………………………                        Signature ………………………………                    Date ………………………



Stage 4 – for Chair of Appeal Panel’s Use Only

The Appeal Panel has heard the appellant’s appeal in accordance with the requirements of section 7 of the Academic Appeal
Regulations, and has considered the appeal against the grounds stated at paragraph 6.3 of those Regulations. I confirm, in the
opinion of the Appeal Panel:
                                                                                                                   Yes     No

1     that there was a significant procedural error in the Board’s consideration of the academic appeal which has
      materially disadvantaged the appellant, such that had it not been for the error the decision of the Board might
      have been substantively different
2     that the reasons provided by the Board for its decision are insufficient to support that decision


Only where one or both of these grounds is met may the appeal be upheld. The Board therefore determines that:

      The appeal is upheld

      The appeal is rejected

Further reasons for the Appeal Panel’s decision are as follows:




Where the appeal is upheld the matter will be referred back to the Board of Examiners for a re-consideration of the original
academic appeal. The Appeal Panel has made the following recommendations to the Board of Examiners:




Name …………………………………                        Signature ………………………………                    Date ………………………

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