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SMALL CITIES/RURAL COMMUNITIES COMMITTEE MEETING SUMMARY APWA Headquarters 2345 Grand Blvd., Ste 700 Kansas City, MO 64108 Friday, March 16, 2012 PRESENT: Andy Haney, Chair Larry Stevens, Board Liaison Geoff Benway Scott Brandmeier Stan Brown Don Bruey George Haines Ann Daniels, Staff Liaison 1. Andy Haney, Chair, convened the meeting of the Small Cities/Rural Communities Committee at 8:00 a.m. in the Board Room at APWA Headquarters. Roll call indicated all members and both liaisons were present. 2. The meeting summary from the March 1, 2012 conference call was approved as printed. 3. Larry Stevens, Board Liaison, gave a brief update on the state of the Association, indicating that the membership is continuing to grow slightly, finances are stable, and the Donald C. Stone Center is being further developed. The April Board meeting will involve discussions of the FY 13 budget proposals. 4. The Editorial Calendar for the upcoming months was reviewed with the following articles/authors committed: Martha Graham, St. Augustine, FL received for 3/15 deadline Angelo Speno, Putnam County, FL article for April 15 deadline Bill Riccio, Newport, Rhode Island, article for May 15 deadline George Haines, article for June 15 deadline Authors are still needed for July, August, and September deadlines Ann Daniels will search the list of those offering to write an article and make contact for these months. 5. The Education sessions for Congress in Anaheim were reviewed as follows: Stan Brown – “Building Community Support” has confirmed Brad Marquardt, Wausau, MI as one speaker and is still seeking others. George Haines - “A Message to My Boss” is prepared and ready. Andy Haney will lead a discussion of topics taken from the Town Hall Meeting to gain interest on topics of vital interest to members who may not have participated in the Town Hall Meeting. 6. Committee members reviewed the Business Plan for 2011-12 to review accomplishments and items yet requiring attention. Specific issues include: 1.4 Check with Professional Development to see Professional Development is looking for a topic for a Click, Listen, & Learn of interest to SC/RC audiences 1.9 Scott Brandmeier and Stan Brown will work on providing a template for reaching Congressional representatives in their local or state level offices to develop relationships that can be advantageous for getting SC/RC input into federal legislation or regulation 1.10 The issue of developing a low cost alternative to the current dues structure was determined to have been discussed with no resolution at the national level and will not be continued into the coming FY Plan. 1.11 Don Bruey will research how the proposed Certification, as part of the Donald C. Stone Center, will meet the needs of SC/RC members who do not have a college degree and to ensure they are able to fully participate in the programs. 2.2 The On-Line Town Hall meeting will not be held this year. 3.2 Ann Daniels will work on developing a tool kit for members to use in recruiting and engaging membership from small cities and rural communities, as well as seeking a local agency or chapter that would serve as an experimental model. 3.3 Work on developing a Project of the Year Award for projects from SC/RCs which have made a major impact on the community, regardless of the monetary size of the project, was discussed and will be further developed prior to the August Congress meeting. 7. Andy led the group in a brainstorming session prior to the development of the Business Plan for 2012, including a discussion of what has worked well; what the focus should be for the coming year; how more members can be involved; and what new or different topics, programs, or ideas might be used to make the work of the committee more valuable. All agreed that the Town Hall Meeting at Congress has been the highlight of the program each year for the past five years. Attendance is outstanding and continues to grow. Topics of interest are presented by members which help the committee to focus on pertinent topics. Members have agreed to write articles, and provided the articles, for monthly publication in the APWA Reporter. The involvement and commitment of members to representing SC/RC issues at the federal level has provided good exposure, as well as pertinent testimony for both the Levee Safety and EPA projects. Other members are willing to participate as needed. Don Bruey would like to see APWA endorse the water training sessions the Utah group is offering nationwide. Further discussions will be held with Professional Development in the coming year. The Town Hall calls are valuable and should be continued. 8. A discussion of the development of a Project of the Year for Small Cities/Rural Communities was held, using the established Project of the Year. Ann Daniels will draft a suggested format for the committee members’ review. 9. Dates and topics for the two remaining Town Hall On-Line calls were established as follows: Don Bruey, “Hiring the Right People” – April 18 Geoff Benway, “Grants Streamlining” – May 15 or 16 10. The group recessed for lunch and reconvened at 1:00 p.m. 11. A detailed revision of the proposed Business Plan for 2012-13 was held and a copy of the proposed working draft is attached to this summary. 12. A discussion of the format for the Town Hall Meeting at Congress in Anaheim was held. By General Consent, the agenda will remain relatively unchanged. Ann Daniels will ask if it is possible for the room set up to be in the large hollow square from past years to better enable participants to see and hear the discussion. Invitations will continue to be sent out and the continental breakfast will be served again. 13. Topics for General Discussion included : An update on the nominations to the committee. Both Don Bruey and Stan Brown have resubmitted their nomination forms. Andy Haney will be completing his long tenure and service to the group and will be missed! A replacement will be needed for his position. Appointments will be made by the President Elect, Elizabeth Treadway. The committee would like to see a representative to the Government Affairs Committee from a Small City or Rural Community who would serve as a liaison to this committee. Committee members wholeheartedly expressed appreciation for the continued support of the face-to-face meeting and the value of the meeting to the work of the group. 14. With no further business to be discussed, the meeting adjourned at 4:15 p.m. 15. The next meeting of the committee will be held on Thursday, May 3 at 8:00 a.m. Pacific/9:00 Mountain/10:00 Central Daylight/11:00 Eastern time.
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