Pandemic H1N1 Plan
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Pandemic H1N1 Plan The Director and General Manager will manage the overall response to the pandemic influenza for The Gaiety School of Acting. For any potential infection of the Influenza virus, the Director and General Manager will follow advice issued by the HSE and HEA to ensure the effective management and control of the infection. Our plan is to ensure the delivery of our programmes and minimise the risk to our students, staff and visitors. The Plan has two stages: Phase I: Deals with all the preparation and precautions taken in advance of any infections. Phase II: Will be implemented at the first signs of any person on-campus with Influenza symptoms. Role of Director and General Manager The Director and General Manager will ensure that the risk of influenza spreading is minimised and until they are advised by the HSE and HEA will continue to be monitor this issue. The Director and General Manager have full authority to make decisions on behalf of the GSA to manage the situation following HSE and HEA guidelines. Phase II The Director and General Manager will nominate a colleague to stand in for them if they contract Influenza or show symptoms. HSE & HEA Advice (Phase I & II) Up to date advice will be followed by the Gaiety School of Acting. Precautions taken to date • Posters placed in strategic positions around the School. • Hand Sterilising gel dispensers will be set up in each studio, foyer area and at entrances (6 stations in total). • Sterilising gel for wash hand basins in all toilet areas. • Stocks of tissue handy packs in place. • Sterilizing wipes for each office location and reception area for self cleaning. • Request for staff to de-clutter offices and desk areas to facilitate cleaning. • Bins in place for the safe disposal of tissues. • Logs set up to record all details of students who have reported symptoms • Log set up to record all details of staff members who have reported symptoms. • Latex gloves or alternative to be provided. Phase I: All preparations in place and stocks of each essential item. Communications GSA will have a simple message and that is for persons with symptoms of Influenza not to arrive to the School and follow all medical advice. To ensure best practice all communications will go through our General Manager. Phase I: • Posters placed in prominent positions around the School. • Staff emailed with up to date advice. • Advice new students via orientation on first day of class, posters and website • Advice to all returning students to seek medical attention if they show any symptoms and contact the General Manager by email or phone. Phase II: • GSA will advise students or staff if they show signs of Influenza. • The General Manager will advise family members if a GSA student shows signs of Influenza. Staff Action Plan in response to a Pandemic (H1N1) 2009 IF A MEMBER OF STAFF THINKS THAT THEY MAY HAVE SWINE FLU THEN IT IS CRUCIAL THAT UNDER NO CIRCUMSTANCES SHOULD THEY COME INTO WORK. The non attendance at work may be inconvenient, but a person is contagious for a day before showing the symptoms and for up to 7 days after. Attendance at work is likely to spread the Flu to other staff causing a bigger impact on the business. What procedure should I follow if a member of staff rings in with suspected Swine Flu? 1. Acknowledge the call and ask the member of staff not to come into work. 2. Talk through the advisory with the member of staff if they cannot access a copy. 3. Inform the General Manager and or Director immediately. 4. Monitor co-workers for signs of spread and work with the General Manager and or Director to combat the further spread. 5. GSA may chose to waive the need for a doctor’s note as attendance at a doctors surgery could cause further spread, and is only advised in cases of further complication. What should I do if a parent cannot attend work due to their child having Swine flu? Follow the same procedure as if the employee had swine flu themselves. It is likely that they will contract the illness from their child and potentially carry the illness into the work place should they return. Please discuss immediately with the General Manager so that the most appropriate form of leave can be agreed to the individual circumstances of the case. Staff who contract flu like symptoms should contact the HSE 24 hr Flu information line. HSE Freephone 1800 94 11 00 - for up to date recorded information on Pandemic (H1N1) 2009. PREVENTION REMEMBER TO ENCOURAGE STAFF TO FOLLOW THE PREVENTION PROCEDURES BELOW AT EVERY OPPORTUNITY. Student Action Plan in response to a Pandemic (H1N1) 2009 Students who contract flu like symptoms should contact the HSE 24 hr Flu information line. HSE Freephone 1800 94 11 00 - for up to date recorded information on Pandemic (H1N1) 2009. Action Plan Should an outbreak of pandemic influenza occur, the following plans are in place to deal with this: • Cancellation of classes • Rescheduling of cancelled classes • Rescheduling of continuous assessments • Providing extensions for continuous assessments for students who have missed classes due to flu. The HSE recommends that those who develop flu should not return to college/work until 7 days after the symptoms have passed. Students with symptoms should not attend college/ or college activities for 7 days after developing influenza symptoms. Informing the School 1. A student/student family must contact the Programme Coordinator as soon as flu is suspected. 2. The Programme Coordinator records the student’s details, the date of call and contact details. They inform the Director, General Manager and Tutors on the programme. Records of student who are sick will be kept by the General Manager, they will record start date when symptoms appeared. 3. Upon returning to college students must immediately submit a written note outlining the circumstances and where possible a doctor’s certificate. The written note will state the classes and continuous assessments missed to the Programme Coordinator. Receipt of this note is recorded by the Programme Coordinator. 4. Programme Coordinator notifies the Director and the student’s tutors upon receipt of the written notification. The Tutor in conjunction with the Director makes alternative arrangements (where possible) with the student(s) regarding sitting/submitting continuous assessment. Support for students 1. Where at all possible classes should not be cancelled however it may be necessary to reschedule classes, every effort will be made to advise students when this happens, by text, telephone or notice board. Course material and lecture notes will be made available by email if required and the Programme Coordinator will arrange for hard copies of notes to be sent to students. Tutors are encouraged to keep in contact with absent students via email. 2. An extra session may be held half way through the semester, going through what was taught in the previous weeks. 3. The decision as to whether a class can be cancelled is made by the Director in consultation with the General Manager. A log will be kept of all cancelled classes by the General Manager. 4. If a class is cancelled this information is relayed to the students via email, text message, notice board. 5. Classes cancelled due to a Tutor being ill with flu will be made up over the course of the semester at the nearest opportunity possibly out of hours. The Programme Coordinator will reschedule classes in consultation with the Director and the tutor. 6. In the extreme case of an outbreak of swine flu, for example within two weeks’ prior to the presentation of the end of year production, the scheduling of the production may need to be reviewed. The Marketing & Part Time Coordinator will contact all of the venues outside of the Temple Bar School to inform them as to what procedures re in place to deal with pandemic influenza. Particular challenges are facing the programmes that are delivered outside of the Temple Bar School. These include: Contacting all venues/tutors and students to rescheduling and / or cancelling classes.