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Pandemic H1N1 Plan
The Director and General Manager will manage the overall response to the pandemic
influenza for The Gaiety School of Acting. For any potential infection of the Influenza
virus, the Director and General Manager will follow advice issued by the HSE and
HEA to ensure the effective management and control of the infection. Our plan is to
ensure the delivery of our programmes and minimise the risk to our students, staff
and visitors.
The Plan has two stages:
Phase I: Deals with all the preparation and precautions taken in advance of any
infections.
Phase II: Will be implemented at the first signs of any person on-campus with
Influenza symptoms.
Role of Director and General Manager
The Director and General Manager will ensure that the risk of influenza spreading is
minimised and until they are advised by the HSE and HEA will continue to be monitor
this issue. The Director and General Manager have full authority to make decisions
on behalf of the GSA to manage the situation following HSE and HEA guidelines.
Phase II The Director and General Manager will nominate a colleague to stand in
for them if they contract Influenza or show symptoms.
HSE & HEA Advice
(Phase I & II) Up to date advice will be followed by the Gaiety School of Acting.
Precautions taken to date
• Posters placed in strategic positions around the School.
• Hand Sterilising gel dispensers will be set up in each studio, foyer area and
at entrances (6 stations in total).
• Sterilising gel for wash hand basins in all toilet areas.
• Stocks of tissue handy packs in place.
• Sterilizing wipes for each office location and reception area for self
cleaning.
• Request for staff to de-clutter offices and desk areas to facilitate cleaning.
• Bins in place for the safe disposal of tissues.
• Logs set up to record all details of students who have reported symptoms
• Log set up to record all details of staff members who have reported
symptoms.
• Latex gloves or alternative to be provided.
Phase I: All preparations in place and stocks of each essential item.
Communications
GSA will have a simple message and that is for persons with symptoms of Influenza
not to arrive to the School and follow all medical advice. To ensure best practice all
communications will go through our General Manager.
Phase I:
• Posters placed in prominent positions around the School.
• Staff emailed with up to date advice.
• Advice new students via orientation on first day of class, posters
and website
• Advice to all returning students to seek medical attention if they show any
symptoms and contact the General Manager by email or phone.
Phase II:
• GSA will advise students or staff if they show signs of Influenza.
• The General Manager will advise family members if a GSA student
shows signs of Influenza.
Staff Action Plan in response to a Pandemic (H1N1) 2009
IF A MEMBER OF STAFF THINKS THAT THEY MAY HAVE SWINE FLU THEN
IT IS CRUCIAL THAT UNDER NO CIRCUMSTANCES SHOULD THEY COME
INTO WORK.
The non attendance at work may be inconvenient, but a person is contagious for a
day before showing the symptoms and for up to 7 days after. Attendance at work is
likely to spread the Flu to other staff causing a bigger impact on the business.
What procedure should I follow if a member of staff rings in with
suspected Swine Flu?
1. Acknowledge the call and ask the member of staff not to come into work.
2. Talk through the advisory with the member of staff if they cannot access a
copy.
3. Inform the General Manager and or Director immediately.
4. Monitor co-workers for signs of spread and work with the General Manager
and or Director to combat the further spread.
5. GSA may chose to waive the need for a doctor’s note as attendance at a
doctors surgery could cause further spread, and is only advised in cases of
further complication.
What should I do if a parent cannot attend work due to their child having
Swine flu?
Follow the same procedure as if the employee had swine flu themselves. It is likely
that they will contract the illness from their child and potentially carry the illness into
the work place should they return.
Please discuss immediately with the General Manager so that the most appropriate
form of leave can be agreed to the individual circumstances of the case.
Staff who contract flu like symptoms should contact the HSE 24 hr Flu
information line.
HSE Freephone 1800 94 11 00 - for up to date recorded information on Pandemic
(H1N1) 2009.
PREVENTION
REMEMBER TO ENCOURAGE STAFF TO FOLLOW THE PREVENTION
PROCEDURES BELOW AT EVERY OPPORTUNITY.
Student Action Plan in response to a Pandemic (H1N1)
2009
Students who contract flu like symptoms should contact the
HSE 24 hr Flu information line.
HSE Freephone 1800 94 11 00 - for up to date recorded information on Pandemic
(H1N1) 2009.
Action Plan
Should an outbreak of pandemic influenza occur, the following plans are in
place to deal with this:
• Cancellation of classes
• Rescheduling of cancelled classes
• Rescheduling of continuous assessments
• Providing extensions for continuous assessments for students who
have missed classes due to flu.
The HSE recommends that those who develop flu should not return to college/work
until 7 days after the symptoms have passed. Students with symptoms should not
attend college/ or college activities for 7 days after developing influenza symptoms.
Informing the School
1. A student/student family must contact the Programme Coordinator as
soon as flu is suspected.
2. The Programme Coordinator records the student’s details, the date of call
and contact details. They inform the Director, General Manager and Tutors
on the programme. Records of student who are sick will be kept by the
General Manager, they will record start date when symptoms appeared.
3. Upon returning to college students must immediately submit a written
note outlining the circumstances and where possible a doctor’s certificate.
The written note will state the classes and continuous assessments missed to
the Programme Coordinator. Receipt of this note is recorded by the
Programme Coordinator.
4. Programme Coordinator notifies the Director and the student’s tutors
upon receipt of the written notification. The Tutor in conjunction with the
Director makes alternative arrangements (where possible) with the
student(s) regarding sitting/submitting continuous assessment.
Support for students
1. Where at all possible classes should not be cancelled however it may be
necessary to reschedule classes, every effort will be made to advise students
when this happens, by text, telephone or notice board. Course material and
lecture notes will be made available by email if required and the Programme
Coordinator will arrange for hard copies of notes to be sent to students. Tutors
are encouraged to keep in contact with absent students via email.
2. An extra session may be held half way through the semester, going through
what was taught in the previous weeks.
3. The decision as to whether a class can be cancelled is made by the Director in
consultation with the General Manager. A log will be kept of all cancelled classes
by the General Manager.
4. If a class is cancelled this information is relayed to the students via email, text
message, notice board.
5. Classes cancelled due to a Tutor being ill with flu will be made up over the
course of the semester at the nearest opportunity possibly out of hours. The
Programme Coordinator will reschedule classes in consultation with the Director
and the tutor.
6. In the extreme case of an outbreak of swine flu, for example within two weeks’
prior to the presentation of the end of year production, the scheduling of the
production may need to be reviewed.
The Marketing & Part Time Coordinator will contact all of the venues outside of the
Temple Bar School to inform them as to what procedures re in place to deal with
pandemic influenza.
Particular challenges are facing the programmes that are delivered outside of the
Temple Bar School. These include:
Contacting all venues/tutors and students to rescheduling and / or cancelling classes.
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